Supports sales managers and the sales team by maintaining vehicle inventory records, tracking incoming and outgoing vehicles, organizing special orders, managing dealer trade paperwork, submitting bills of lading, tracking sales incentives, and providing administrative assistance. The role also communicates inventory updates and contributes to exceptional customer service while handling multiple priorities with accuracy and organization.
Description
US Auto Trust is one of California’s fastest growing automotive groups. We are proud to have a stable of legendary brands such as Aston Martin/Lotus, Ferrari, Lamborghini and Cadillac.
We are looking for a Sales Manager Assistant to join our team and deliver extraordinary customer experiences.
At Aston Martin Newport Beach, we strive to create a positive and challenging workplace that promotes excellence and achievement, and we aim to deliver the very best experience possible to our customers. We are looking for dedicated and motivated professionals who share that same passion to join our team.
Responsibilities:
- Maintain up-to-date and accurate inventory records, ensuring timely and efficient stocking of vehicles as they arrive from production.
- Manage the stocking and tracking of incoming vehicles, including sending out Pre-Delivery Inspection (PDI) emails, organizing associated documentation, and ensuring proper handling of vehicle keys.
- Stock in purchased units such as auction vehicles and update trade-in units in the inventory system.
- Manage Dealer Trade paperwork, ensuring all necessary documentation is completed accurately and efficiently.
- Submit Bills of Lading (BOL) for new and used cars to the business office in a timely and precise manner.
- Track special order vehicles and keep order folders organized, and spreadsheets updated to facilitate smooth operations.
- Track sales incentive) for Sales Associates and maintain records of vehicles sold per Sales Associate.
- Provide general administrative assistance to Sales Managers, supporting their work and contributing to the sales department's success.
- Provide regular updates to the Sales Team on incoming and outgoing vehicles, special orders, and inventory changes.
- Contribute to a positive customer experience by supporting the Sales Team in delivering exceptional service.
- Perform all other duties and special projects as assigned
What We Offer:
- Comprehensive benefits program, including health care options (medical, dental and vision)
- 401k savings with company match
- Paid Sick, Vacation and Holidays
- Training, resources and opportunities for career growth and advancement, tailored to individual performance, experience and interests.
- Values-driven culture built on integrity, professionalism, excellence and teamwork.
Requirements
- 2-4 years’ experience in administrative services or related fields
- Experience in a dealership or a similar environment is a plus
- Proficient in various desktop tools including MS Office Programs
- Familiarity or aptitude to learn sales processes, vehicle inventory, and systems management
- Proactive, organized approach to multitasking and prioritization
- Demonstrates attention to detail and commitment to doing quality work
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