Reporting Specialist

@Vote, a new 501(c)(3) non-profit, nonpartisan voter engagement organization. Our mission is to register voters, provide simple and clear online voting information, and ensure more Americans cast their ballots nationwide.

JOB DESCRIPTION:

@Vote is seeking a detail-oriented and strategic Reporting Specialist to lead and support our grant and reporting efforts. The ideal candidate is detail-oriented, proactive, and passionate about civic engagement, with experience in nonprofit development, grant management, fundraising operations, and organizational reporting.

This role requires approximately 40% travel, including a monthly visit to our headquarters.
RESPONSIBILITIES:

• Manage relationships for new grant opportunities from foundations, corporations, and government sources aligned with our mission
• Maintain and manage a grant pipeline and funding calendar
• Track trends in funding for civic engagement and voter education
• Manage our HubSpot CRM for reporting, staff troubleshooting, and contact management needs
• Write, edit, and submit high-quality program reports on a weekly basis
• Collaborate with leadership to gather program data, budgets, and impact metrics
• Tailor proposals to align with funder priorities and organizational goals
• Ensure timely submission of grant reports and compliance with funder requirements
• Track grant deliverables, deadlines, and outcomes
• Maintain accurate records of all grant and program activity
• Build and maintain relationships with grantmakers and funding partners
• Assist in stewardship efforts, including updates, reports, and communications
• Represent the organization in trainings and meetings as needed
• Work closely with leadership, communications, and program teams to align funding with organizational priorities
• Support broader fundraising and development initiatives as needed
• Travel with fundraising team to support organizational meetings and grant based discussions

MINIMUM QUALIFICATIONS:

• Bachelor’s degree or equivalent experience in nonprofit management, communications, public policy, or related field
• Experience in grant writing, fundraising, or nonprofit development
• Proven track record of securing grants or managing fundraising reporting (preferred)
• Strong writing, editing, and storytelling skills
• Excellent organizational and project management abilities
• Familiarity with civic engagement, voting rights, or grassroots organizing
• Ability to work independently and manage multiple deadlines

“WOW” SKILLS:

• Experience with grant databases (e.g., Foundation Directory, Instrumentl)
• Budget development and financial literacy for grant proposals
• Knowledge of compliance requirements for 501(c)(3) organizations
• CRM or donor management system experience
• Passion for grassroots organizing

All applicants will be subject to a background check and would be required to sign an NDA for employment.