Recruiting Coordinator

About the team

OpenAI’s mission is to build safe artificial general intelligence (AGI) which benefits all of humanity. This long-term undertaking brings the world’s best scientists, engineers, and business professionals into one lab together to accomplish this.

In pursuit of this mission, our Recruiting team is responsible for finding, assessing, and hiring exceptional talent across various fields and specialties. The team acts as consultative partners to our leaders across the organization, from technical managers up to our CEO, Sam Altman. We’re an established, collaborative team with a balance of structure, process, and ambitious problems to solve for. 

About the role

We’re seeking a Recruiting Coordinator to join our team, focusing on the logistics and coordination of recruiting efforts for the Recruiting organization. This role will involve close collaboration with recruiters, sourcers, interviewers and hiring managers. You will primarily be responsible for scheduling interviews, managing the logistics of onsite interviews, and supporting a seamless candidate experience. This role is a nonexempt, hourly position based on a 40-hour workweek with potential for overtime earnings.

In This Role, You Will:

• Take ownership of the scheduling process, end to end, for evergreen and opportunistic hiring needs.

• Act as a partner for recruiting ops problems and help us find solutions through a mix of data, tools, and collaboration.

• Greet candidates onsite in the office to provide a welcoming interview experience.

• Be the primary scheduling and interview planner for various Recruiters and Hiring Managers across our teams.

• Use our tools like Ashby, Guide, ChatGPT, G-Suite, and others to uphold a timely and positive hiring experience and process.

• Have the ability to problem solve and adapt to an ever-changing environment while maintaining confidentiality and discretion.

• Manage clear, concise, timely, and professional communication with candidates and hiring partners in written and verbal form.

• Handle candidate reimbursement & travel (domestic and international).

• Work with our Executive Operations team to support and improve candidate experience and management of senior and executive level candidates.

You Might Thrive in This Role If You:

• Have 1–2 years of experience in calendaring, administrative, customer service, or recruiting coordination roles.

• Exhibit a strong customer service-minded attitude and treat every candidate with care.

• Exhibit strong professional written and verbal communication skills.

• Are highly organized and able to prioritize tasks while adapting to changing demands.

• Have experience with tools such as Guide, Ashby, ChatGPT, Navan, Visitly, and Ironclad.

• Are detail-oriented and proactive in addressing challenges.

• Possess a collaborative mindset and a willingness to enhance coordination processes.

• Use discretion when working with senior and executive level candidates.

Location and Workplace

This role is based in San Francisco, CA and we offer relocation assistance to new employees.

Our offices use a hybrid work model: three days in the office per week with optional work from home on Thursdays and Fridays. Our open-plan offices have height-adjustable desks, conference rooms, phone booths, well-stocked kitchens full of snacks and drinks and more.

About OpenAI

OpenAI is an AI research and deployment company dedicated to ensuring that general-purpose artificial intelligence benefits all of humanity. We push the boundaries of the capabilities of AI systems and seek to safely deploy them to the world through our products. AI is an extremely powerful tool that must be created with safety and human needs at its core, and to achieve our mission, we must encompass and value the many different perspectives, voices, and experiences that form the full spectrum of humanity. 

We are an equal opportunity employer, and we do not discriminate on the basis of race, religion, color, national origin, sex, sexual orientation, age, veteran status, disability, genetic information, or other applicable legally protected characteristic.

For additional information, please see OpenAI’s Affirmative Action and Equal Employment Opportunity Policy Statement.

Qualified applicants with arrest or conviction records will be considered for employment in accordance with applicable law, including the San Francisco Fair Chance Ordinance, the Los Angeles County Fair Chance Ordinance for Employers, and the California Fair Chance Act. For unincorporated Los Angeles County workers: we reasonably believe that criminal history may have a direct, adverse and negative relationship with the following job duties, potentially resulting in the withdrawal of a conditional offer of employment: protect computer hardware entrusted to you from theft, loss or damage; return all computer hardware in your possession (including the data contained therein) upon termination of employment or end of assignment; and maintain the confidentiality of proprietary, confidential, and non-public information. In addition, job duties require access to secure and protected information technology systems and related data security obligations.

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At OpenAI, we believe artificial intelligence has the potential to help people solve immense global challenges, and we want the upside of AI to be widely shared. Join us in shaping the future of technology.