Coordinate interview scheduling across time zones, manage onboarding logistics from offer to day one, maintain ATS data integrity, partner with recruiters and hiring managers, improve recruiting operations and candidate experience, and steward candidate communications.
About Circadia Health
Circadia Health is a growth-stage healthcare AI company on a mission to prevent avoidable hospitalizations and transform senior-care operations. Our Circadia Intelligence Platform combines:
Contactless sensing that monitors respiration and motion with medical-grade accuracy
Native predictive models that detect 85% of preventable adverse events several days in advance
Enterprise integrations that operationalize predictions directly inside EHR, care-coordination, billing, and compliance workflows
Today, our technology touches 40,000+ post-acute patients daily across skilled-nursing, home-health, and home-care networks. We are backed by leading healthcare and AI investors and headquartered in El Segundo, CA.
About the Role
Our recruiting team is only as fast and effective as the operations behind it. As Circadia scales nationally across skilled nursing, home health, and virtual care — and grows our Clinical, Tech, and Corporate teams alongside it — we need someone who can own the behind-the-scenes engine that keeps hiring moving: scheduling, onboarding, systems, and process.
Our recruiting team is only as fast and effective as the operations behind it. As Circadia scales nationally across skilled nursing, home health, and virtual care — and grows our Clinical, Tech, and Corporate teams alongside it — we need someone who can own the behind-the-scenes engine that keeps hiring moving: scheduling, onboarding, systems, and process.
This is not a back-office role. You'll be the connective tissue that lets our recruiters focus on candidate relationships and closing, while you make sure nothing falls through the cracks — from the first interview invite to a new hire's first day. If you're energized by building order out of moving parts and want a front-row seat to how a high-growth healthcare AI company hires, this is the role for you.
Responsibilities
- Own Interview Scheduling & Coordination: Coordinate interviews across multiple time zones, interviewers, and candidate types (clinical, technical, and corporate), keeping the process moving quickly without sacrificing a great candidate experience.
- Support Seamless Onboarding: Own onboarding logistics for new hires — from offer acceptance through day one — including systems setup, paperwork, and coordinating with IT, People, and hiring managers to ensure every new hire feels prepared and welcomed.
- Maintain Recruiting Systems & Data Integrity: Keep our ATS (Lever) and recruiting tools clean, accurate, and up to date — candidate stages, interview feedback, offer statuses — so the team always has a reliable source of truth.
- Partner Across the Recruiting Team: Work closely with recruiters, hiring managers, and People leadership to anticipate scheduling needs, flag bottlenecks, and keep hiring pipelines moving efficiently.
- Drive Process Improvement: Projects Identify opportunities to streamline recruiting operations — from interview logistics to onboarding workflows — and help build and document scalable processes as the team and company grow.
- Be a Steward of Candidate Experience: Serve as one of the first points of contact for candidates — communicating clearly, warmly, and promptly so every candidate feels valued, regardless of outcome.
Qualifications
- 1-3+ years of experience in recruiting coordination, HR operations, or an administrative/operations support role
- Highly organized and detail-oriented, with the ability to manage multiple calendars and moving pieces simultaneously
- Experience with an ATS (Lever preferred) or the ability to learn new systems quickly
- Strong written and verbal communication skills
- Comfortable in a fast-paced startup environment with shifting priorities and tight timelines
- Proactive, resourceful problem-solver who takes ownership without needing much oversight
- Experience with, or enthusiasm for, responsibly leveraging AI tools to automate workflows and save the team time on repetitive operational tasks
Circadia Health is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All employment decisions are based on business needs, job requirements, and individual qualifications, without regard to race, color, religion, sex (including pregnancy, sexual orientation, or gender identity), national origin, age, disability, genetic information, veteran status, or any other status protected by law.
Similar Jobs
Fitness • Hardware • Mobile • Software • Sports • Transportation • Esports
Own product quality for a value stream across development and production. Drive continuous improvement, lead cross-functional teams, define and improve quality metrics/processes, solve problems with data, maintain daily quality operations, and support supplier quality activities including international travel.
Artificial Intelligence • Software
Temporary full-time sourcer responsible for building and managing candidate pipelines, proactively sourcing and engaging passive candidates, partnering with recruiters and hiring managers, maintaining candidate records in Ashby, tracking sourcing metrics, and ensuring a strong candidate experience for a 3-month onsite role in San Francisco.
Top Skills:
AshbyBoolean SearchLinkedin Recruiter
Cloud • Information Technology • Security • Software • Cybersecurity
Manage end-to-end procurement workflows for data center services using Coupa, Jira, and Asana. Track requisitions, purchase orders, invoices, and SLAs; reconcile reports and support contract routing, billing validation, and cross-functional coordination to improve operational efficiency.
Top Skills:
AsanaConfluenceCoupaGoogle WorkspaceIroncladJIRA
What you need to know about the Los Angeles Tech Scene
Los Angeles is a global leader in entertainment, so it’s no surprise that many of the biggest players in streaming, digital media and game development call the city home. But the city boasts plenty of non-entertainment innovation as well, with tech companies spanning verticals like AI, fintech, e-commerce and biotech. With major universities like Caltech, UCLA, USC and the nearby UC Irvine, the city has a steady supply of top-flight tech and engineering talent — not counting the graduates flocking to Los Angeles from across the world to enjoy its beaches, culture and year-round temperate climate.
Key Facts About Los Angeles Tech
- Number of Tech Workers: 375,800; 5.5% of overall workforce (2024 CompTIA survey)
- Major Tech Employers: Snap, Netflix, SpaceX, Disney, Google
- Key Industries: Artificial intelligence, adtech, media, software, game development
- Funding Landscape: $11.6 billion in venture capital funding in 2024 (Pitchbook)
- Notable Investors: Strong Ventures, Fifth Wall, Upfront Ventures, Mucker Capital, Kittyhawk Ventures
- Research Centers and Universities: California Institute of Technology, UCLA, University of Southern California, UC Irvine, Pepperdine, California Institute for Immunology and Immunotherapy, Center for Quantum Science and Engineering
