Receptionist

Job Purpose:

Job Responsibilities:

Additional Responsibilities & Qualifications:

• Operates/Answers a telephone switchboard to route incoming calls, takes messages and places outgoing calls.
• Receives visitors and notifies co-workers.
• Relays messages to co-workers using phone and/or PC.
• Receives deliveries and notifies co-workers.
• Schedules and manages calendars for meeting rooms.
• Coordinates and distributes daily safety huddle information.
• Assists with processing invoices, receiving approvals and coding for payment.
• Assists with monthly expense reconciliation and reporting.
• Composes emails, memorandums and assists with research when needed.
• Schedules appointments, reads and routes incoming mail and performs other administrative and clerical duties as requested.
• Assists executives/management, vendors, customers, co-workers and callers with translations.
• May respond to customer requests.
• Coordinates and arranges travel as requested.
• Handles confidential information to company.
• Keeps office files, documents and workflow organized.
• Supports Executive Assistant with various duties and projects as requested

Education and Experience:

o High School diploma or general education degree (GED)

o Proficient Math and English skills o Demonstrated competence in secretarial skills (typing, computer, word processor, copier, facsimile machine and general clerical)

o Minimum 1-2 years of related experience Knowledge, Skills & Abilities:

o Strong customer service and telephone communication skills. o Upbeat and friendly personality.

o Ability to write correspondence.

o Ability to add, subtract, multiply and divide in all units of measure, using whole numbers, common fractions and decimals.

o Ability to operate various office machines and computers.

o Bi-lingual preferred, but not required (ability to speak Spanish).

o Proficient in computer applications and software (Outlook, Word, Excel, Power Point).

o This position requires the ability to demonstrate the following competencies:

▪ Business Mastery ▪ Integrated Leadership ▪ People Development ▪ Change Management ▪ Intellectual flexibility & technical acumen ▪ Confidentiality

Work Experience:

Education:

What We Offer

• Engaging and inclusive culture with employee-led Employee Resource Groups, Veritiv Cultural Alliance, recognition platform, etc.
• Extensive training opportunities, professional development programs, career pathing, and mentorship opportunities.
• Collaborative atmosphere with our customers and suppliers to create healthier, safer and more sustainable communities through our responsible operations and innovative solutions.
• Healthcare benefits and 401k, paid time off, tuition reimbursement, and much more!

About Veritiv

Together with its subsidiaries, Veritiv is the leading full-service provider of packaging solutions. Veritiv also provides JanSan, hygiene, print and publishing products and services. Veritiv serves customers in a wide range of industries, through team members around the world helping shape the success of its customers. For more information, visit www.veritiv.com and connect with the Company on LinkedIn.