The Recruiting Coordinator will manage candidate scheduling, enhance candidate experiences, and streamline recruiting operations across multiple locations.
Atomic Machines is ushering in a new era in micromanufacturing with its Matter Compiler (MC) technology. The MC enables new classes of micromachines to be designed and built by offering manufacturing processes and a materials library that is inaccessible to semiconductor manufacturing methods. The MC promises to unlock MEMS manufacturing both for the many device classes that never could be made by semiconductor methods but also to open up entirely new classes. Furthermore, the MC is fully digital in the way 3D printing is digital, but where 3D printing produces parts of a single material using a single process, the MC is a multi-process, multi-material technology: bits and raw materials go in and complete, functional micromachines come out. The Atomic Machines team has also created an exciting first device – one that was only made possible by the existence of the Matter Compiler – that we will be unveiling to the world soon.
Our offices are in Emeryville and Santa Clara, California.
About the Role:
Atomic Machines is seeking a highly organized and personable Receptionist / Recruiting Coordinator to join our team. This dual role anchors our Emeryville office as the first point of contact for guests and vendors, while also playing a key role in supporting the recruiting team across both locations.
You'll ensure a welcoming, professional front-office experience for everyone who walks through our doors, while also coordinating interviews, scheduling, and logistics that keep our recruiting efforts running smoothly. Additionally, you will partner with the People team to plan and execute team events. This is a high-visibility role ideal for someone who thrives in a fast-paced environment, embraces variety, and is known for sound judgment, discretion, and follow-through.
What You’ll Do:
- Receptionist
- Be the welcome face and voice of our HQ office, greeting visitors and quickly handling inquiries in person, via Slack, and email.
- Ensure all guests are greeted, signed-in, and are made comfortable for their visit.
- Have your finger on the pulse of the office, making sure visitors are moving comfortably through the space and assist them with basic needs. Make sure their experience is top-notch.
- Partner with the People Team to assist in planning and executing internal events and gatherings such as scheduling team lunches, ordering and executing team happy hours and BBQs, etc.
- Partner with our Office Manager to help support and set up team-lunches.
- Assist in planning and executing internal events and meetings.
- Recruiting Coordination
- Schedule interviews and coordinate candidate logistics for both Emeryville and Santa Clara offices.
- Ensure a professional and seamless candidate experience from first contact through final interviews.
- Maintain candidate tracking systems, organize feedback, and support recruiting process improvements.
What You’ll Bring:
- 3+ years of administrative, office coordination, or recruiting support experience (a startup or high-growth environment is a plus).
- Mastery of Google Workspace (especially Calendar, Docs, Sheets).
- Excellent organizational and multitasking skills with meticulous attention to detail.
- Sound judgment, professionalism, and a proactive, solutions-oriented mindset.
- Strong verbal and written communication skills.
- Comfort working independently and collaboratively across teams.
- Bachelor's Degree required.
- Ability to lift up to 15 pounds.
Top Skills
Google Workspace
Greenhouse
Lever
Slack
Workday
Zoom
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