Proposals Manager

PRIMARY FUNCTION:

Lead the coordination, tracking, development, submission, and negotiation of customer proposals across multiple Eaton sites. Serve as the central focal point throughout the proposal lifecycle, ensure customer requirements are accurately communicated, drive timely completion of internal deliverables, and submit high-quality, compliant proposals by required deadlines. 

ESSENTIAL FUNCTIONS: 

A.    Receive, review, track, and manage customer proposal requests across multiple Eaton sites, including RFIs, RFQs, RFPs, and related solicitations. 
B.    Develop and maintain proposal schedules, milestones, submission plans, and status reporting to ensure complete responses are delivered on time. 
C.    Coordinate proposal activities across sales, engineering, operations, supply chain, finance, contracts, quality, and leadership teams. 
D.    Serve as the primary customer and internal communication focal point for proposal requirements, deadlines, clarifications, status, and information requests. 
E.    Monitor proposal progress, identify schedule and compliance risks, escalate late deliverables, and coordinate extension requests when necessary. 
F.     Ensure proposal deliverables comply with customer requirements, contractual obligations, and applicable internal procedures before submission. 
G.    Submit completed proposals to customers and support customer or U.S. Government audits of proposals when required. 
H.    Coordinate responses to post-submission customer questions, review feedback and offers, and support contract negotiations with commercial leadership. 
I.      Drive accountability for commitments, resolve cross-functional issues and escalations, and support continuous improvement of proposal processes. 
J.     Train and mentor team members on proposal management processes, tools, standard work, and best practices; support onboarding and capability development. 
K.    Document lessons learned, develop job aids and process documentation, and use proposal metrics to reduce cycle time and improve quality. 
L.    Prepare and present proposal status, risks, priorities, and decision needs to site leadership and key stakeholders. 

BASIC QUALIFICATIONS:

•    Bachelor's degree in Business, Engineering, Supply Chain, Finance, Operations, or a related field.
•    Minimum five years of experience in proposal management, project management, contracts, commercial operations, sales support, or a related function. 
•    Demonstrated experience coordinating complex, cross-functional projects with multiple stakeholders. 
•    Strong organizational and time-management skills with the ability to manage multiple priorities simultaneously. 
•    Excellent  English written, verbal, and presentation communication skills. 
•    Proficiency with Microsoft Office Suite, including Excel, PowerPoint, Teams, and SharePoint. 

•  Eaton will not consider applicants for employment immigration sponsorship or support for this position. This means that Eaton will not support any CPT, OPT, or STEM OPT plans, F-1 to H-1B, H-1B cap registration, O-1, E-3, TN status, I-485 job portability, etc.  

PREFERRED QUALIFICATIONS: 
•    Experience managing customer proposals, RFQs, RFIs, or RFPs in a manufacturing or industrial environment. 
•    Knowledge of U.S. Government contracting processes and requirements. 
•    Familiarity with contract review processes and commercial terms. 
•    Experience with proposal management systems, CRM platforms, or project management tools. 
•    Knowledge of Eaton products, services, and operational processes. 

POSITION CRITERIA:
•    Must be well organized and have a history of managing customer programs.
•    Proficient in proposal/contract, terms and conditions, preparation, negotiation and management (compliance matrices).
•    Knowledge of Eaton’s customers and competitors.
•    Leadership, teaming, team problem solving, program management and time management skills.
•    Proficient with MS Project, Word, Excel, PowerPoint, MS Outlook, Basic Internet.
•    Understanding of federal laws, and corporate and project finance.