Project Manager

Description

ABOUT WELLNESS EQUITY ALLIANCE

Wellness Equity Alliance is a national multidisciplinary health organization that designs and delivers integrated, community-based care for populations most impacted by health inequities. We do this through mobile and field-based models, providing medical care, behavioral health services, substance use treatment, harm reduction, and care coordination in nontraditional settings such as encampments, schools, reentry sites, and rural communities, as well as with sovereign tribal nations. Grounded in trauma-informed, culturally responsive, and data-driven practices, WEA combines clinical expertise, lived experience, and advanced population health analytics to reduce barriers to care, improve continuity, and strengthen local systems. We have partnered with more than 60 public agencies, managed care plans, and community-based organizations across the U.S. to implement scalable, sustainable programs that are advancing health equity and improving outcomes for historically marginalized populations.

We are known as Renegades, Rebels, Disruptors, and Dreamers. If that sounds like you, we want you on our team.

PURPOSE OF THE POSITION

The Project Manager turns WEA's organizational priorities into chartered, tracked, and delivered projects. Working within WEA's Project Management Portfolio, the Project Manager plans, coordinates, and monitors initiatives across program launches, clinical operations, provider and payer readiness, facilities, and organizational infrastructure.

This role partners with Executive, Senior, Departmental, and Program Leadership to move initiatives from idea to implementation. The Project Manager collaborates with internal and external stakeholders, monitors timelines and budgets, and supports development, grant-funded, contract-driven, operational, and strategic initiatives across the organization.

HOW PROJECT MANAGEMENT WORKS AT WEA

Every WEA project runs through a shared portfolio process, so leadership has one view of what is underway, who owns it, and where it stands.

The project lifecycle:

1. The Executive Team identifies a project or initiative.
2. The initiative is added to the WEA Project Management Portfolio Tracker.
3. A Project Manager, Executive Sponsor, and Project Leader are assigned.
4. The Project Manager schedules a Charter Alignment Meeting with the Executive Sponsor and Project Leader.
5. The Project Charter is completed and approved, defining background, business need, strategic alignment, desired outcomes, scope, and milestones.
6. The Project Manager initiates the work, collaborating closely with the Sponsor and Project Leader and coordinating intern support and assignments.
7. Progress is reviewed weekly with the Project Management Team.
8. The portfolio is reviewed monthly with the Executive Team (CEO, COO, and Chief of Staff).

Roles on every project:

• Executive Sponsor: Strategic oversight, prioritization, resource support, executive decisions, and escalation.
• Project Leader: Subject matter expert and business owner responsible for project content, operational or clinical direction, requirements, and implementation decisions.
• Project Manager: Facilitates planning, coordination, communication, documentation, follow-up, risk tracking, and reporting.
• Contributors: Individuals supporting specific deliverables, tasks, or decisions.

WHAT YOU WILL WORK ON

WEA's portfolio spans the full range of building and running community-based care. Projects typically fall into these areas:

• Program Launch and Expansion: Behavioral Health Crisis Walk-In Center (CWIC) launch and operations; Ryan White HIV program and service delivery build-out; HIV Street Medicine strategic initiative (The Last Mile); 30-60-90 day plans for field teams; tribal health clinic development; county technical assistance engagements
• Facilities and Site Development: Clinic and program facility searches across San Diego, San Bernardino, Riverside, and Los Angeles; site criteria, property research, and site tours; office moves and lease coordination
• Provider and Payer Readiness: Provider credentialing, privileging, and enrollment; health plan contracting for medical and behavioral health; employee clearance and LiveScan/Trustline processes
• Clinical Operations and Quality: Policies and procedures through clinical review committees; workflow standardization, including AI-supported workflows; HIV, HCV, and STI clinical quality metrics; ECM telephonic outreach standardization and reporting; EHR (Athena) build-out
• Governance and Organizational Infrastructure: WEA-wide committee structure (Pharmacy & Therapeutics, Occupational Health, People & Culture, Integrated Behavioral Health, Department of Medicine, Health Literacy, Data & Reporting); monthly Town Halls; Google Shared Drive and ClickUp implementation; recruitment process development

KEY RESPONSIBILITIES

Project Initiation and Chartering

• Lead Charter Alignment Meetings with Executive Sponsors and Project Leaders to clarify purpose, scope, and ownership
• Draft and maintain Project Charters, including background, business need, strategic alignment, desired outcomes, in-scope and out-of-scope work, milestones, and approvals
• Define the Project Manager's own scope on each project so roles stay clear across teams

Planning and Execution

• Develop detailed project plans, including scope, objectives, timelines, deliverables, and resource allocation
• Coordinate cross-functional teams to achieve project milestones, operational goals, and contractual deliverables
• Support implementation and oversight of grant-funded, contract-driven, and operational programs
• Coordinate intern support and assignments for projects in your portfolio

Portfolio Tracking, Risk, and Reporting

• Keep your projects current in the Portfolio Tracker, including assignment status, charter status, and priority
• Monitor progress and adjust workflows, timelines, and priorities as needed to maintain momentum
• Identify risks, barriers, and operational gaps, and develop mitigation and resolution strategies
• Manage project budgets, track expenses, and support financial monitoring and reporting as applicable
• Prepare updates for weekly Project Management Team reviews and monthly Executive Team portfolio reviews

Stakeholder Coordination and Facilitation

• Communicate project status, updates, risks, and solutions to stakeholders and executive leadership
• Facilitate meetings, committees, presentations, tours, site visits, conferences, trainings, and Town Halls, virtually and in person
• Serve as a point of contact for external partners, vendors, public agencies, health plans, healthcare entities, and community organizations as assigned

Documentation, Quality, and Continuous Improvement

• Develop and maintain project documentation, trackers, workflows, reports, and operational tools
• Ensure quality standards, compliance expectations, and organizational objectives are maintained throughout the project lifecycle
• Help standardize project management tools and practices across WEA

Requirements

QUALIFICATIONS

Required

• 3–5 years of project management experience as a Project Manager or in a similar role
• Strong understanding of project management methodologies and tools (e.g., Agile, Waterfall)
• Excellent organizational and multitasking skills, with the ability to manage several projects at once
• Effective communication, facilitation, and leadership abilities
• Ability to analyze and resolve complex problems

Preferred

• Ability to work in person and travel to WEA sites across Southern California
• Project management experience in healthcare, public health, behavioral health, or community-based organizations
• Familiarity with Medi-Cal, CalAIM/ECM, Ryan White, or other grant- and contract-funded programs
• Experience with provider credentialing, enrollment, health plan contracting, or clinic launches
• Experience with ClickUp, Google Workspace, and EHR systems such as Athena
• PMP or CAPM certification
• Bilingual in English and Spanish

Third-Party Recruiting Notice: 

Wellness Equity Alliance does not currently accept unsolicited resumes or candidate submissions from third-party recruiters, staffing agencies, search firms, or other external recruiting vendors. Please do not contact hiring managers or members of our People & Culture team regarding recruitment services unless you have an existing agreement with WEA.

Any unsolicited resumes or candidate information submitted without a current, authorized agreement will be considered the property of Wellness Equity Alliance, and no placement fee or other compensation will be owed in connection with any resulting hire.

We appreciate your understanding and cooperation.