Project Coordinator

Make your next move an expert one.

At Colliers it’s not our success that sets us apart, it’s how we achieve it. Our people are passionate, take ownership and always do what’s right for our clients, people and communities.

Why Colliers?

Our enterprising environment needs your expertise to facilitate Colliers’ continued growth as an industry leader. Our nimble, decentralized culture can provide you with a wealth of opportunities to learn about our business and quickly gain experience to accelerate your career.

***This is a Remote working arrangement out of Various locations listed.***

***We are creating a talent pipeline for anticipated vacancies. By applying now, you’ll be among the first considered when positions become available.***

About you

We are looking to grow our team with the appointment of Project Coordinator as a part of Corporate Solutions | Americas. 

This resource will primarily support Project and Transaction Management.   We are looking for a well-rounded and adaptable resource with strong analytical and organizational skills who will take advantage of this opportunity to learn more within the corporate real estate outsourcing industry and be a key contributor to our team.

A sampling of activities:  Manages project documentation and coordinates distributions; Prepares standard project status reports for active projects; Coordinates and schedules meetings and executes communication plans; Manages data entry of project and transaction activity into project tracking technology;  Processes documentation for project commitments (i.e. Agreements, Contracts, Work Authorizations, and Purchase Orders); Processes invoices and pay applications for projects in compliance with established governance; Assists with the project close-out process, including documentation, financial reconciliation and reporting on key performance metrics.

In this role, you will…

• Support client engagement efforts for a variety of clients – focusing on support of real estate and project management projects and general administrative duties as assigned.

• Assist in the implementation of standard service delivery tools as best practice for accounts as assigned.

• Assist in the coordination and response of client Request for Proposals “RFPs” for projects as needed.

• Assist in the development of master schedule and maintenance of budget for the duration of projects as assigned.

• Facilitate and manage client purchase orders and tracking accounts payables for project activity as assigned.

• Record meeting minutes for project activity and distribute for accounts as required.

• Update project information as needed and upload required documentation into the project collaboration tool(s).

• Handle client activity reporting, tracking benchmarks and key performance metrics for accounts as assigned.

• Assist with the reconciliation of projects as part of standard close-out procedure for accounts as assigned.

• Responsible for issuing invoices and tracking payments for accounts as assigned.

• Assist with account financial reconciliations for accounts as assigned.

• Assist with other projects as assigned.

What you’ll bring…

• Bachelor’s Degree with a minimum of 2 years’ experience as a member of a delivery team; in construction management, project management real estate, consulting, or corporate support.

• An interest in working on a global platform, working with international resources and managing engagements domestic and international.

• Competency in Microsoft Office applications, including MS Project as well as ability to implement evolving technology applications for corporate client delivery.

• Ability to prioritize, manage multiple tasks and meet stringent deadlines.

• Excellent client service skills.

• Excellent written and verbal communication skills

• Ability to learn quickly and intellectual curiosity

• Problem solving and analytical skills required.

• Candidate should have a positive demeanor and be able to overcome challenges managing limited resources.

• Ability to promote an atmosphere of teamwork and positive service attitudes with all employees

Pursuant to the laws regarding job postings where the position is, Colliers disclosing the following information:

Approximate Compensation Range for Role: $100,000 to $125,000 USD

Area/Location Specific: Various locations listed above

Our Compensation ranges are determined by role, level, and location. The range displayed on this job posting reflects the minimum and maximum target for new hire salaries for the position across all US locations. Within the range, individual pay is determined by work location and additional factors, including job-related skills, experience, and relevant education or training.

Benefits
Employees (and their families) are provided options for employer subsidized medical benefits including RX, dental, vision as well as employer paid basic life/AD&D insurance and short-term/long-term disability. Employees are able to enroll in our company’s 401k plan, which includes an employer match. Employees will also receive 10 days of sick leave and a minimum of 15-days vacation annually.  Certain senior-level roles are eligible for unlimited time off.  Employees will also enjoy 10 paid holidays plus two personal flex days throughout the calendar year. Twelve weeks (for birth parents) and 4 weeks (for non-birth parents, including adoptive/foster parents) of paid parental leave will also be available for use after successful completion of 90 days of employment. Individuals may be eligible for different or additional benefits under applicable state law.

Bonus
This position is eligible for an annual bonus, based on company and individual performance

Colliers does not use AI-enabled tools to sort or decline applications.  All decisions are made by our talent acquisition team.

It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Applications will be accepted on an ongoing basis

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Make your next move an expert one and join us as we lead the industry into the future.

Applicants must be currently authorized to work in the United States on a full-time basis. The employer will not sponsor applicants for work visas.

Applications will be accepted on an ongoing basis.

Direct applicants only please, no agencies.

Colliers respects diversity and is an equal opportunity employer. No employee or applicant for employment will be discriminated against on the basis of any actual or perceived membership in any protected category including race, color, creed, religion, national origin, ancestry, citizenship status, age, sex or gender (including pregnancy, childbirth, related medical conditions and lactation), gender identity or gender expression (including transgender status), sexual orientation, marital status, military service and veteran status, disability, protected medical condition as defined by applicable state or local law, genetic information, or any other characteristic protected by applicable federal, state, or local laws and ordinances. If you are a qualified applicant who requires reasonable accommodation to complete a job application, pre-employment testing, a job interview or to otherwise participate in the hiring process, please contact [email protected] for assistance.