Coordinates project financial and administrative activities across multiple projects. Responsibilities include project setup, financial reporting, revenue forecasting, invoicing, accounts receivable, project health analysis, governance, contract compliance, closeout, and process improvement using Vantagepoint. Partners with project managers and senior leaders to improve profitability, cash flow, reporting accuracy, and project performance.
🌟 Be the Heartbeat of Project Success as a Project Coordinator! 📊
Are you a detail-oriented professional who thrives on bringing order to complexity? We're seeking a talented Project Coordinator to serve as the financial and administrative backbone of our project teams. If you're passionate about data-driven insights, love streamlining processes, and want to directly impact project profitability and success, this is your opportunity!
Who We Are: We're Holmes US - an international design firm where engineering meets innovation! With offices across the West Coast and roots in New Zealand, we're known for pushing boundaries and asking "why not?" when others say "impossible."
Your Journey as a Project Coordinator:
- Serve as the financial eyes and ears across a portfolio of exciting projects
- Partner with Principals, Project Managers, and senior leaders to optimize project performance
- Drive accurate project setup, financial reporting, revenue forecasting, and invoicing
- Monitor project health through data analysis, identifying trends and red flags early
- Manage accounts receivable and support strong cashflow outcomes
- Champion our project management systems (Vantagepoint) and embed efficient processes
- Prepare insightful financial reports that inform better business decisions
- Coordinate project governance, close-out activities, and contract compliance
- Lighten the administrative load for project teams while building trust and credibility
- Maybe even pick up some Māori words from our Kiwi colleagues!
You'll Thrive Here If You Have:
- Bachelor's degree in Business Administration, Accounting, or related field
- Experience as a Project Coordinator, Project Administrator, or Project Accountant (AEC industry ideal!)
- Strong numerical and analytical skills with advanced Excel proficiency
- Experience with project accounting systems (Vantagepoint or similar)
- Proficiency in MS Office Suite (PowerPoint, Word); Power BI experience preferred
- Excellent written and verbal communication skills
- Understanding of project management methodologies and financial practices
- Ability to juggle multiple projects with strong time management and prioritization
- Problem-solving mindset with high integrity and discretion
- Relationship-building skills and customer-focused approach
Why You'll Love It Here:
🎯 Impact & Influence
- Be at the heart of project delivery and financial success
- Work across diverse, exciting projects and sectors
- Partner directly with senior leaders and project teams
- Shape and improve commercial processes firmwide
💪 Growth & Development
- Become a super user of cutting-edge project systems
- Build deep financial and commercial acumen
- Collaborate with Project Coordinators across Holmes offices
- Contribute to strategic initiatives and business planning
🎯 The Good Stuff
- Flexible hybrid work environment
- Comprehensive benefits (including pet insurance!)
- Genuine work-life balance
- Collaborative, supportive culture
- Regular team events and activities
Benefits Offered:
Depending on your employment status, benefits may include:
- Hybrid work model
- Comprehensive Medical, Dental, Vision, Life, AD&D, Short-term and Long-term Disability and other voluntary plans
- Flexible Spending Accounts for Medical & Childcare
- Health Savings Account
- Employee Assistance Program
- Paid Time off - Vacation, Sick, Personal Leave, Family Leave for new parents, and Community Service time
- Paid Holidays
- Pre-Tax Commuter Transit
- 401(k) retirement savings with Company contribution
- Company sponsored events
- Diversity / Inclusion programs and initiatives
Compensation: Estimated at $75,000 - $85,000 starting annually as a non-exempt (hourly) employee + biannual profit share bonus potential. Overtime eligible. Compensation will be commensurate with experience / skills and location.
Our Commitment: At Holmes, we believe in building teams as diverse as the communities we serve. We provide equal support and opportunities for all our people to thrive, grow, and develop. Dream big - we'll help you get there!
Ready to join a team where your analytical skills drive project success and your attention to detail makes all the difference? If you're passionate about turning data into insights and supporting teams to deliver exceptional work, apply now and help us build our next chapter! 🚀✨
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