Project Assistant

The department of Ophthalmology is seeking a Project Assistant position to join its research team. 

We are seeking a Project Assistant position to assist with ongoing research projects under the supervision of the Senior Research Administrator. This position will assist with a newly funded CIRM CLIN1 project as well as be key for data collection coordination, scheduling, collection, preparation and entry. Another key responsibility will be grant proposal preparation support, and manuscript and technical report preparation and support. This position supports day-to-day ordering/inventory of supplies & equipment to ensure project activities are not interrupted and also provides project meeting support.

Job Summary:

Assists with data collection for a project or study and assists with research center or project administrative functions.

Job Accountabilities include:

• ​Assists with data collection for a research study. Follows established data collection and management procedures to prepare, collect, record or enter data. Cleans and edits data and performs basic analysis. Collects pertinent information from study participants through interviews, administration of tests or surveys or questionnaires, scheduling of medical procedures, or other collection procedures.
• Assists in coordinating study participant activities to include recruitment, correspondence, screening and orientation. Schedules appointments and procedures, coordinating with external providers as needed.
• Assists in the organization and production of grant proposals. Gathers documentation such as annual reports and detailed budgets for inclusion in proposal. Works with investigators to develop research proposals. Interfaces with funding agencies to exchange information.
• Assists in preparing and editing articles, proposals, journals, manuscripts and other technical documents. Coordinates the production of same. Supervises production work performed by internal staff or interfaces with vendors to negotiate and contract for production services. Monitors vendor performance to ensure quality and timeliness of contracted work.
• Independently produces reports, correspondence and other materials as needed. Maintains automated databases and other records for reporting and compliance purposes. Generates reports and analysis of data according to project schedules or on an ad hoc basis.
• Hosts project or study guests, e.g., funding agency representatives, national and international visiting scholars, and media representatives.
• Arranges and attends meetings, seminars, symposia and other events related to project efforts. Stays informed of developments in field.
• Orders supplies and equipment. Researches new equipment purchases and develops recommendations for supervisor's consideration.

Preferred Qualifications:

Preferred Education:  BA

Preferred Field of Expertise: Biology

Applicant Attachments (Required):   Application/Resume

Applicant Attachments (Optional):  Cover Letter

Work Location: HC4, 6th Floor

Percentage of Time: 100% (Full Time); 37.5 hours/week

The salary rate range for this position is $ $26.69 - $33.14.  When extending an offer of employment, the University of Southern California considers factors such as (but not limited to) the scope and responsibilities of the position, the candidate's work experience, education/training, key skills, internal peer equity, federal, state and local laws, contractual stipulations, grant funding, as well as external market and organizational considerations.

Minimum Education: High school or equivalent
Minimum Experience: 1 year
Minimum Field of Expertise: Knowledge of data collection procedures and some experience with proposal preparation and production of technical documents

USC is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability, or any other characteristic protected by law or USC policy. USC observes affirmative action obligations consistent with state and federal law. USC will consider for employment all qualified applicants with criminal records in a manner consistent with applicable laws and regulations, including the Los Angeles County Fair Chance Ordinance for employers and the Fair Chance Initiative for Hiring Ordinance, and with due consideration for patient and student safety. Please refer to the Background Screening Policy Appendix D for specific employment screen implications for the position for which you are applying. 

We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact USC Human Resources by phone at (213) 821-8100, or by email at [email protected]. Inquiries will be treated as confidential to the extent permitted by law.

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