Production Coordinator

PRODUCTION COORDINATOR

REPORTS TO: PRODUCTION MANAGER

STATUS: NON-EXEMPT

Summary

Boot Barn is where community comes first. We thrive on togetherness, collaboration, and belonging. We build each other up, listen intently, and implement out-of-the-box ideas.  We celebrate new innovations, congratulate one another’s achievements, and most importantly support each other.

At Boot Barn, we work together to make a positive impact on the world around us, and by working collectively with encouragement, we consider ourselves “Partners.” With the values of the West guiding us, Boot Barn celebrates heritage, welcomes all, and values each unique Partner within our Boot Barn community.

Our vision is to offer everyone a piece of the American spirit – one handshake at a time. 

The Production Coordinator is an entry-level member of the Creative Production team and is responsible for supporting the day-to-day coordination of Boot Barn ecommerce studio photography and production logistics. Reporting to the Production Manager, this role helps keep ecommerce shoots organized, on schedule, and accurately reflected within the team’s ecommerce calendar and production systems.

The Production Coordinator will primarily support in-studio ecommerce photoshoots by maintaining shoot calendars, coordinating schedules, updating production information, communicating changes, and assisting with general studio logistics. This role will also support the Production Manager with travel accommodations, production-related administrative tasks, and other coordination needs across the department.

The ideal candidate is highly organized, dependable, detail-oriented, and eager to build a career in creative production. This person should be comfortable working within established processes, managing recurring deadlines, communicating clearly with cross-functional teams, and supporting a fast-paced studio environment. 

Essential Duties and Responsibilities

• Coordinate day-to-day scheduling and logistics for ecommerce studio photoshoots.
• Maintain the ecommerce production calendar, ensuring shoot dates, product categories, talent, studio details, and other production information are accurate and current.
• Prepare and communicate daily and weekly shoot schedules, schedule changes, and production details to studio teams and appropriate internal partners.
• Coordinate models, photographers, stylists, studio teams, and other shoot participants, including scheduling and confirmations.
• Partner with Ecommerce, Creative, Photography, Styling, Merchandising, and other teams to gather necessary information and ensure teams are prepared for upcoming shoots.
• Identify missing information, scheduling conflicts, or production needs and follow up with appropriate partners or escalate as needed.
• Support studio production needs before, during, and after ecommerce shoots.
• Coordinate production-related travel, including airfare, hotels, ground transportation, and itineraries.
• Maintain organized production documentation, shared files, schedules, and vendor and talent contact information.
• Assist with production-related purchase orders, invoices, receipts, and expense documentation.
• Support the Head of Production with campaign, location, and special project production needs as assigned.
• Demonstrates high level of quality work, attendance and appearance.
• Demonstrates high degree of professionalism in communication, attitude and teamwork with customers, peers and management.
• Adhere to all local, federal and state laws in addition to Company policies, procedures, and practices.
• Performs any other duties that may be assigned by management.

Qualifications

• Bachelor's Degree in Marketing, Communications, Fashion, Photography, or a related field preferred, or equivalent relevant experience. 
• 1-2 years of experience in production, ecommerce, photography, marketing, retail, studio operations, or a related field preferred. 
• Previous internship, coordinator, administrative, or studio experience is a plus. 
• Strong organizational and time management skills with the ability to manage recurring deadlines and multiple priorities. 
• Strong attention to detail and commitment to maintaining accurate calendars, schedules, and production information. 
• Comfortable working within calendar, scheduling, and project management systems. 
• Strong written and verbal communication skills. 
• Ability to follow established processes and effectively communicate changes or issues to the appropriate partners. 
• Proficiency with Microsoft Office and ability to learn internal production and ecommerce systems. 
• Ability to work collaboratively within a fast-paced studio and creative environment. 
• Strong follow-through and willingness to take ownership of assigned tasks. 
• Ability to remain flexible as shoot schedules and production priorities change. 
• Interest in ecommerce, photography, fashion, retail, and creative production preferred. 
• Ability to work occasional extended hours or support production schedules as business needs require. 

Competencies

• Organization & Attention to Detail: Maintains accurate calendars, schedules, documents, and production information while consistently following established processes. 
• Communication: Communicates clearly and professionally with internal Partners and external production contacts and shares updates in a timely manner. 
• Reliability & Follow-Through: Takes ownership of assigned tasks, meets deadlines, and follows through on production needs and outstanding items. 
• Adaptability: Responds positively to changing schedules, priorities, and production needs within a fast-paced environment. 
• Collaboration & Teamwork: Works effectively with the Head of Production and cross-functional Partners to support efficient ecommerce studio operations. 

Boot Barn Benefits & Additional Compensation Opportunities

• Competitive hourly rate.
• Merchandise discount: 50% off of Exclusive Brands and 40% off of third-party brands.
• Paid Time Off plan for year-round Boot Barn Partners.**
• Medical, Dental, Vision and Life Insurance.**
• 401(k) plan with generous company matching.
• Flexible schedules and work/life balance.
• Opportunities for growth at every level – we are opening 50+ new stores each year.

**For eligible Boot Barn Partners

PAY RANGE: $23.00 - $25.00/hr

*compensation varies based on geography, skills, experience, and tenure

Physical Demands

In general, the following physical demands are representative of those that must be met by a Partner to successfully perform the essential functions of this job.  Reasonable accommodations may be made to allow differently abled individuals to perform the essential functions of the job.

• Standing, walking and squatting less than fifty percent of the work shift.
• Required to lift, move and carry up to 40 pounds.
• Ability to read, count and write to accurately complete all documentation and reports.
• Must be able to see, hear and speak in order to communicate with partners and customers.
• Specific vision abilities include close vision, distance vision, peripheral vision, depth perception and ability to adjust focus.
• Manual dexterity required using hands to finger; handle, feel and type; reach with hands and arms.

[    ] Sedentary: Limited activity, no lifting, limited walking

[   ] Light: Office work, some lifting, bending, stooping or kneeling, walking

[ X ] Moderate: Mostly standing, walking, bending, frequent lifting

[    ] Arduous: Heavy lifting, bending, crawling, climbing

Work Environment

In general, the following conditions of the work environment are representative of those that a Partner encounters while performing the essential functions of this job.  Reasonable accommodations may be made to allow differently abled individuals to perform the essential functions of the job within the environment.

• The workspace is clean, orderly, properly lighted and ventilated with the proper safety compliance.
• Noise levels are considered moderate.

Boot Barn, Inc. reserves the right to make exceptions to modify or eliminate this document or its content.  This document supersedes all previous policies, procedures or guidelines pertaining to this subject.

Our core value of community bands us together in supportive and inclusive ways to drive our collective success. Boot Barn provides equal employment opportunity to all applicants and employees without regard to race, color, religion, sex, sexual orientation, age, national or ethnic origin, veteran or military status, disability, as well as any other protected status under the law.

Americans with Disabilities Act (ADA) - Boot Barn will provide reasonable accommodations (such as a qualified sign language interpreter or other personal assistance) with the application process upon your request as required by applicable laws. If you have a disability and require assistance in this application process, please visit your nearest Boot Barn Store or Distribution Center or reach out to Human Resources at 1-949-453-4400, Option 4.

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