Private Events Support Assistant

POSITION:                      Private Events Support Assistant

DEPARTMENT:             Event Sales

REPORTS TO:                Event Sales Manager & Event Sales Director

FLSA STATUS:              Non-Exempt

LEGENDS GLOBAL

Legends Global is the premier partner to the world's greatest live events, venues, and brands. We deliver a fully integrated solution of premium services that keeps our partners front and center through our white-label approach. Our network of 450 venues worldwide, hosting 20,000 events and entertaining 165 million guests each year, is powered by our depth of expertise and level of execution across every component feasibility & consulting, owner’s representation, sales, partnerships, hospitality, merchandise, venue management, and content & booking of world-class live events and venues.

The Legends Global culture is one of respect, ambitious thinking, collaboration, and bold action. We are committed to building an inclusive workplace where everyone can be authentic, make an impact, and grow their career.

Summary

The Private Events Support Assistant provides behind-the-scenes, day-of operational support to the Event Lead and Sales Manager. This is an internal-facing support role, not a client-facing position. The primary function is to fill gaps, keep the event space event-ready, and handle the small but critical tasks that keep an event running smoothly. This person takes direction from the Sales Manager and/or the Event Lead and jumps in where needed, whether that's putting out signage, doing a last-minute vacuum, distributing equipment to venue-hired vendors, or handling any setup task that needs attention before doors open.

• Conduct a walkthrough of all event spaces after vendor load-in and address any areas that need attention before doors open
• Turn on lights and confirm correct scenes or presets are set per the Event Lead's direction
• Confirm HVAC is on and functioning; alert the Event Lead if there are any issues
• Wipe down tables, chairs, and surfaces after vendor load-in
• Vacuum or spot clean as needed to ensure spaces are guest-ready
• Place event signage, table numbers, menus, and printed materials in designated locations
• Remove and store all signage and materials at the end of the event
• Restock restrooms or common areas as needed prior to event start
• Greet venue-hired vendors and direct them to the appropriate areas as instructed
• Distribute venue equipment to vendors as needed — walkies, cords, or other supplies
• Act as a runner between the Event Lead and on-site vendors to relay information or deliver items
• Assist with last-minute table and chair reconfigurations as directed
• Provide directional assistance for event parking on an as-needed basis
• Stay available throughout the event to fill gaps and handle any tasks assigned by the Event Lead
• Collect and store venue equipment and materials at the conclusion of the event
• Report any issues, damage, or leftover items to the Event Lead before departing

• Prior experience in events, hospitality, or a support role preferred but not required
• Ability to take direction well and work efficiently without close supervision
• Strong attention to detail — notices what's out of place and fixes it
• Reliable, punctual, and professional in appearance
• Comfortable working in a fast-paced environment and pivoting quickly
• Ability to be on your feet for extended periods and perform light physical tasks
• Ability to lift and move chairs and tables as needed — occasional light to moderate lifting may be required
• Flexible availability including evenings, weekends, and holidays
• Team-oriented with a low-ego, get-it-done attitude

NOTE:

The essential responsibilities of this position are described under the headings above. They may be subject to change at any time due to reasonable accommodation or other reasons. Also, this document in no way states or implies that these are the only duties to be performed by the employee occupying this position.

Legends Global is an Equal Opportunity/Affirmative Action employer, and encourages Women, Minorities, Individuals with Disabilities, and protected Veterans to apply. VEVRAA Federal Contractor.