Provide high-level administrative and personal support to the CEO: manage calendar, travel, email, meetings, and confidential records; draft communications; take meeting notes; track action items; support projects and cross-department initiatives; create reports and spreadsheets using Google Sheets.
DNAM Brands owns and licenses a portfolio of globally recognized fashion and lifestyle brands, including Von Dutch, Ed Hardy, Valentino Orlandi, Badgley Mischka, and more.
We are seeking a highly organized, proactive, and professional Personal Assistant to support our CEO. This role is ideal for someone who thrives in a fast-paced environment, enjoys solving problems, managing multiple priorities, and wants to grow alongside a rapidly expanding company.
The ideal candidate is detail-oriented, trustworthy, highly organized, and capable of anticipating needs before they arise. This position offers significant growth potential for someone looking to build a long-term career within the organization.
Responsibilities
- Manage and coordinate the CEO's calendar, meetings, appointments, and travel arrangements
- Monitor, organize, and prioritize incoming emails and correspondence
- Draft and prepare professional communications on behalf of the CEO
- Coordinate internal and external meetings, ensuring agendas and materials are prepared in advance
- Take meeting notes and track follow-up action items
- Assist with project management and special initiatives across departments
- Maintain organized records, files, and confidential business documents
- Create and update reports, trackers, and spreadsheets using Google Sheets
- Serve as a liaison between the CEO and internal teams, partners, and vendors
- Handle administrative and personal support tasks as needed
- Ensure deadlines, priorities, and key deliverables remain on track
Qualifications
- 1–3 years of administrative, executive assistant, personal assistant, coordinator, or office support experience
- Exceptional organizational and time management skills
- Strong written and verbal communication skills
- Highly proficient with Google Workspace (Gmail, Calendar, Docs, Sheets)
- Ability to maintain confidentiality and exercise discretion
- Strong attention to detail and ability to multitask
- Comfortable working in a fast-paced entrepreneurial environment
- Positive attitude with a willingness to learn and grow
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