Payroll Specialist

JOB DESCRIPTION

JOB TITLE:                            PAYROLL SPECIALIST

EMPLOYEE STATUS:          At Will, Non-Exempt, Full Time

AGENCY:                              Central Valley Training Center, Inc.

SUPERVISES:                       N/A

REPORTS TO:                       Payroll Manager

WORK TYPE:                        In-Person

STARTING SALARY:          $29.00/hr

BENEFITS:                            Medical, Dental, Vision, and Life Insurance, 401k, Paid Vacation,                                                  Sick Leave, and Holidays

(This job description is not an implied contract for employment.  It is a management tool for assigning work.)

STATEMENT OF THE JOB

Under the supervision of the Payroll Manager, the Payroll Specialist is responsible for all functions related to payroll. Interface with various electronic systems and ensure quality control.  The Payroll Specialist represents the organization in all interactions with customers. This position shall maintain the required status as an approved driver and as a confidential employee.  Complies with CVTC Inc. policies and procedures and demonstrates appropriate Employee Standards of Conduct.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Maintains payroll information by designing processes; directing the collection, calculation, and entering of data.
• Interfaces with vendors regularly to ensure the integrity of the payroll system.
• Ensure there are sufficient resources to process payroll.
• Updates payroll records by reviewing and approving changes in exemptions, insurance coverage, savings deductions, and job titles, and department/ division transfers, etc.
• Pays employees by directing the production and issuance of paychecks or electronic transfers to bank accounts.
• Prepares reports by compiling summaries of earnings, taxes, deductions, leave, disability, and nontaxable wages.
• Determines payroll liabilities by approving the calculation of employee federal and state income and social security taxes, and employer's social security, unemployment, and workers compensation payments.
• Balances the payroll accounts by resolving payroll discrepancies.
• Provides payroll information by answering questions and requests.
• Maintains payroll guidelines by providing recommendations for updating policies and procedures.
• Complies with federal, state, and local legal requirements by studying existing and new legislation; enforcing adherence to requirements; advising management on needed actions.
• Maintains employee confidence and protects payroll operations by keeping information confidential.
• Completes EDD forms and employment payroll verifications.
• Maintains professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies.
• Assists with orienting and training Accounting employees.
• Contributes to team effort by accomplishing related results as needed.
• Prepare documents for annual audits.
• Compile, sort, audit and verify accuracy of data.
• Maintain an organized, professional office environment.
• Maintain an organized filing system for all files related to the accounting department.
• Keep supervisor up to date on all accounting issues.
• Perform other duties as assigned.

DESIRED SKILLS AND ABILITIES

Language Skills:

• Clear and timely communication with others.
• Follow written and verbal directions.
• Present information effectively, accurately and thoroughly in a style others can understand and act upon.
• Listen to others’ information, asks questions that clarify the intended message, and respond to questions from manager, consumers, and outside organizations.

Writing Skills:

• Written work is thorough and accurate.
• Written materials are provided in a timely manner and in a style others can use.

Mathematical Skills:

• Calculation of figures and amounts including addition, subtraction, multiplication, division, and percentages.
• Ability to apply basic math concepts.

Computer Skills:

• Experience using network-based system including knowledge of file structure.
• Excel – Ability to develop and copy formulas, and format worksheets.
• Word – Ability to keyboard, prepare letters and simple documents including formatting,         table development and spell check.

EDUCATION and/or EXPERIENCE

• Associate's degree (A. A.) or equivalent from a two year college or technical school; or six years related experience and/or training; or equivalent combination of education and experience.

PHYSICAL DEMANDS

• The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• While performing the duties of this job, the employee must have the ability to sit, stand, walk, bend, squat, climb, kneel; use hands to finger controls; and talk or hear. The employee is occasionally required to reach with hands and arms. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus.
• Please note: This job description is not intended to be all-inclusive. The employee will be required to operate a motor vehicle and occasionally travel to various satellite locations.
• Central Valley Training Center, Inc. reserves the right to revise or change job duties and responsibilities as the need arises. This job description does not constitute a written or implied contract of employment, but rather a management tool for assigning responsibility.

ESSENTIAL REQUIREMENTS OF THE JOB

• To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. An individual must possess basic knowledge of computer software programs, bookkeeping, communication skills, and modern office techniques.
• Must be willing to travel within the state of California up to 10% of the time.
• Must meet state personnel licensing standards, which is to include a record review conducted by the State of California, and a review by the Federal Government as well if applicant is new to California within the last two years.
• Must be willing to work within a culturally integrated workplace, and be willing to respect human differences based upon race, religion or religious creed, religious observance, color, caste, indigeneity, age, sex, sexual orientation, gender identity, gender expression, transitioning, or transgender status, genetic information, national origin, ancestry, protective hairstyles (including, but not limited to braids, twists, and locks, etc.) marital status (includes lawfully recognized same sex marriages), medical condition, disability, military service, military and veteran status, pregnancy, childbirth and related medical conditions, reproductive health decision making, off duty cannabis use, and any other classification protected by federal, state, or local laws, regulations, ordinances, and any other characteristic that distinguishes people from one another.
• Must possess basic English communication skills.