Payroll Specialist

Who We Are: CBORD and Transact have come together as industry leaders in integrated technology solutions, powering housing, access, foodservice, nutrition, eCommerce, card systems, and innovative payment, mobile credential, and commerce solutions. Our technology supports K-12 and higher education, healthcare, senior living, and business campuses, creating connected campus experiences that simplify operations and enhance lives. With a mobile-centric ecosystem and partnerships with over 1,750 institutions, we are dedicated to improving the student experience across all aspects of campus life.

Transact | One Connected Experience (transactcampus.com)

We are currently searching for qualified candidates for a Payroll Specialist. Please see the details for the position below

Position Summary: We are seeking a detail-oriented, knowledgeable, and highly organized Payroll Specialist to support our payroll operations in coordination with the Payroll Administrator. The ideal candidate will have strong expertise in multi-state payroll compliance, tax regulations, and federal and state labor laws. This individual will play a critical role in ensuring accurate and timely payroll processing across two organizations and will be instrumental in supporting a payroll harmonization initiative.

Key Responsibilities:

• Process and audit bi-weekly payrolls for employees across two separate FEINs, ensuring accuracy and timeliness.
• Ensure compliance with all federal, state, and local payroll, wage and hour laws and regulations across all operating states.
• Investigating and resolving inquiries from tax agencies, employees, or internal stakeholders related to payroll taxes.
• Monitor and maintain payroll tax filings, reconciliations, and year-end processes, including W-2s, ensuring accuracy and compliance.
• Serve as a subject matter expert on multi-state payroll tax compliance, including state registration, state disability insurance, local taxes, and reciprocity agreements.
• Collaborate with the Payroll Administrator to address and resolve payroll issues, discrepancies, or employee inquiries.
• Assist in the upcoming payroll harmonization project to consolidate payrolls from two different FEINs and pay schedules into one unified process.
• Work with HR, Finance, and IT to ensure proper integration and system alignments during and after payroll consolidation.
• Maintain and audit payroll records, garnishments, benefit deductions, and tax withholdings.
• Support audits and reporting requests from internal departments, external auditors, or government agencies.

Qualifications:

• 3+ years of payroll experience with a strong understanding of tax and compliance across multiple U.S. states.
• Experience processing payroll for multiple FEINs and navigating complex pay structures or schedules.
• Strong knowledge of federal, state, and local payroll regulations and reporting requirements.
• Experience with payroll system transitions, harmonizations, or mergers a plus.
• Proficiency in payroll software systems (e.g., ADP, UKG, etc.) and Excel.
• Certified Payroll Professional (CPP) designation preferred but not required.
• High attention to detail, critical thinking skills, and ability to manage multiple priorities.
• Effective communication and collaboration skills.

Preferred & Global Skills:

• Experience working in a multi-entity organization.
• Prior involvement in payroll system integration or consolidation projects.
• Working knowledge of general accounting principles related to payroll.
• Experience processing and managing global payroll across multiple regions, including knowledge of country-specific compliance, taxation, and labor laws.
• Demonstrated ability to coordinate and align global payroll processes, integrating region-specific requirements into a standardized, scalable workflow.
• Familiarity with navigating time zones, currencies, cross-border data security or privacy considerations in a payroll context.
• Prior involvement in global payroll system implementations, vendor transitions, or process harmonization initiatives is highly desirable.

Planning for the Future:

• Employer paid Life Insurance / AD&D / Short-Term.
• Voluntary Long-Term Disability Insurance / Term Life Insurance / AD&D. 
• Access to FSA Plans & Commuter Benefit Plans.
• 401(k) Savings Plan.
• Both your contribution and the company contribution are immediately 100% vested.
• Access to the Roper Employee Stock Purchase Plan.
• Paid Parental Leave Program.

Base salary offers for this position may vary based on factors such as location, skills, and relevant experience. Some positions may include additional compensation in the form of bonus, equity, or commissions.

Transact + CBORD is an equal employment opportunity employer and considers qualified applicants for employment without regard to race, gender, age, color, religion, national origin, marital status, disability, sexual orientation, protected military/veteran status, or any other protected factor.

As of Aug. 20, 2024, Transact and CBORD have merged to drive innovation and operational excellence across education, healthcare, and corporate markets. You can read more about the merger here: Transact News or CBORD Newsroom.

This position will be responsible for the handling of PHI (personal health information) and/or other types of SPI (sensitive personal information) and will be expected to comply with all applicable laws and internal policies with regards to handling of PHI/SPI

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