Payroll Manager

What You'll Do:

Payroll Operations & Compliance
• Lead end-to-end semi-monthly and monthly payroll processing for 350+ employees and contractors across multiple EINs in the U.S. and Canada (NAM).
• Oversee payroll operations in India (APAC) for 400+ employees, partnering with regional teams to ensure consistency, compliance, and cross-border alignment.
• Ensure full compliance with federal, state, and local tax laws; including timely tax filings, withholdings, and multi-state registrations.
• Reconcile payroll liabilities (taxes, benefits, garnishments) in close partnership with HR and Finance.
• Collaborate with HR and Finance to reconcile journal entries, ensuring accurate labor expense classification across entities.
• Maintain timely updates to compensation, deductions, and benefits in partnership with HR.
• Manage HSA contribution uploads, ensuring accurate and timely funding in coordination with benefits and banking partners.
• Oversee UK pension import processes, ensuring compliance with auto-enrolment requirements and accurate submission to pension providers.
• Champion data integrity and security across all payroll systems and employee records.
• Serve as the escalation point for employee payroll inquiries; responsive, clear, and professional.
Labor Cost Allocation & Financial Reporting
• Coordinate with Accounting to post labor costs from timesheet systems into the ERP and appropriate cost centers.
• Work with Accounting to segment payroll across direct and indirect cost pools; project-based costs, fringe, overhead, and G&A.
• Collaborate with FP&A and Project Accounting on labor forecasting and headcount budget planning.
• Prepare payroll-related metrics, management reports, and audit-ready documentation.
Systems, Automation & Controls
• Reconcile payroll outputs against ERP systems, banking platforms, and financial tools (e.g., Ramp, ADP).
• Drive payroll system automation, improvements, and migration projects; ensuring data accuracy and continuity throughout.
• Enforce payroll-related GL coding and segmentation policies across departments.
• Maintain rigorous documentation and internal controls around payroll processes and approvals.
Audit & Compliance Leadership
• Lead payroll components of internal and external audits; identify gaps and implement corrective actions.
• Ensure accurate and timely filings for federal and state wage and tax reports (W-2, 941, etc.).
• Coordinate with external accountants and tax advisors on payroll compliance and filing obligations.
• Maintain state payroll registrations and ongoing reporting requirements across all applicable jurisdictions.

What You Have:

Required
• Bachelor's degree in Accounting, Finance, Human Resources, or a related field.
• 7+ years of payroll experience in a multi-state, multi-entity environment — NAM, EMEA and/or APAC exposure strongly preferred.
• Experience with multi-currency payroll and foreign exchange considerations.
• Strong knowledge of US payroll tax law, compliance requirements, and regulatory reporting; familiarity with UK and/or India payroll regulations a plus.
• Hands-on experience with timesheet systems, labor cost segmentation, and payroll journal entries.
• Advanced Excel skills — reconciliation, data validation, pivot tables, and reporting.
• Proficiency with ADP Workforce Now or a comparable payroll platform.
• Clear communicator with a track record of effective cross-functional collaboration.
• Unwavering discretion with sensitive and confidential employee information.
Preferred (Nice to Have)
• Experience with ERP systems, particularly NetSuite.
• Familiarity with GDPR and data privacy regulations required for EMEA payroll operations.
• Familiarity with Ramp or similar modern financial platforms.
• Knowledge of project-based cost allocations and indirect rate structures.
• Certified Payroll Professional (CPP) and/or Global Payroll Management (GPM) certification(s).

What We Offer:

• Competitive salary and performance-based incentives

• Flexible working hours and remote-first culture

• Career growth opportunities in a rapidly expanding company

• Exposure to enterprise-level finance and payroll operations

• Supportive team culture with a focus on excellence and collaboration

• 401(k), including an employer match of 100% of the first 3% contributed and 50% of the next 2% contributed  

• Medical, Dental, and Vision Insurance (available on the 1st day of the month following your first day of employment)  

• Group Term Life, Short-Term Disability, Long-Term Disability  

• Voluntary Life, Hospital Indemnity, Accident, and/or Critical Illness  

• Participation in the Discretionary Time Off (DTO) Program  

• 11 Paid Holidays Annually