Reviews employee timecards for accuracy and California wage-and-hour compliance, identifies discrepancies, tracks corrections, and supports payroll processing. Maintains Excel dashboards and compliance reports, communicates with employees and supervisors about missing or incorrect entries, assists with onboarding and training materials, and recommends timekeeping process improvements. The role also supports audits and handles confidential payroll information.
Timesheet Compliance Assistant
About U.S.VETS
U.S.VETS is the largest nonprofit provider of comprehensive services to homeless and at-risk veterans. Our mission is to help veterans successfully transition to civilian life through housing, counseling, career development, and supportive services. We operate programs across the United States, including California, Hawaii, Texas, Nevada, Arizona, and Washington, D.C.
Join a mission-driven team that is committed to accountability, excellence, and meaningful impact.
Position Overview
The Timesheet Compliance Assistant is a detail-oriented, accuracy-driven professional responsible for ensuring 100% non-exempt timecard compliance across the organization. This role performs daily timecard audits, monitors compliance with wage & hour laws (particularly California), and partners with employees and supervisors to ensure all issues are resolved prior to payroll processing.
This position is ideal for someone who enjoys structured, methodical work, has strong analytical skills, and values consistency, quality assurance, and process improvement.
Key Responsibilities
Timecard Review & Compliance Monitoring
- Conduct daily reviews of non-exempt employee timecards with focus on California compliance.
- Ensure accurate daily time entry, meal period clocking, and proper labor/grant allocation coding.
- Identify recurring trends or compliance risks and escalate when needed.
- Ensure all corrections are resolved before payroll deadlines.
Reporting & Payroll Support
- Run and analyze daily/weekly/pay-period timekeeping and compliance reports.
- Maintain internal tracking logs and Excel-based dashboards.
- Prepare routine compliance summaries for HR, Payroll, Operations, and leadership.
- Support Payroll Specialists in timely and accurate payroll processing.
Employee & Supervisor Follow-Up
- Communicate with employees about missing punches, incorrect entries, and approvals.
- Partner with supervisors to ensure timely timecard review and approval.
- Escalate unresolved issues with proper documentation.
Communication & Training Support
- Draft clear, professional communication regarding timekeeping expectations and deadlines.
- Support onboarding by reinforcing wage & hour and timekeeping requirements.
- Assist in creating job aids, reminders, and training materials.
Continuous Improvement & Quality Assurance
- Recommend improvements to timekeeping processes and reporting tools.
- Support internal audits and funder/agency compliance reviews.
- Maintain confidentiality and professionalism when handling payroll data.
Required Qualifications
- Associate’s or Bachelor’s degree preferred (Business, Accounting, HR, or related field).
- 2+ years of experience in payroll, HR, operations, or high-volume administrative roles.
- Experience reviewing employee timecards and identifying discrepancies.
- Proficiency with HRIS systems (Paycom strongly preferred; ADP, UKG, Workday, etc. acceptable).
- Strong Excel skills (filters, sorting, formulas, data validation).
- Strong written communication skills and ability to draft professional emails/reports.
- Customer-service mindset with the ability to set and reinforce expectations.
- Experience with California wage & hour rules preferred.
- Experience supporting grant-funded programs or labor allocation tracking a plus.
Core Competencies
- Highly organized and dependable
- Strong follow-through and accountability
- Thrives in structured, detail-oriented work
- Collaborative yet comfortable enforcing standards
- Quality- and compliance-focused
U.S.VETS Los Angeles, California, USA Office
Los Angeles, CA, United States
U.S.VETS Inglewood, California, USA Office
Inglewood, United States
U.S.VETS Long Beach, California, USA Office
Long Beach, United States
Similar Jobs
Food • Retail • Agriculture • Hospitality
Provides administrative, accounting, and payroll support for hospitality operations. Duties include payroll preparation in Paycom, tip pool management, invoice and payment processing, reconciliations, deposits, accounts receivable collections, vendor setup, Toast POS maintenance, prevailing wage compliance, certified payroll documentation, event support, and employee communications.
Top Skills:
Aisle PlannerPaycomSlackToast Pos
Hardware • Software • Industrial
Supports HR and payroll operations, including biweekly payroll processing, employee record maintenance, onboarding and offboarding, I-9 compliance, benefits administration, recruitment support, employee inquiries, and engagement events. Uses ADP Workforce Now and Microsoft Office while maintaining confidentiality and accurate documentation. Coordinates HR activities across locations and travels quarterly to the San Antonio facility.
Top Skills:
Adp Workforce NowHrisExcelMicrosoft Office SuiteMicrosoft OutlookMicrosoft Word
Other • Professional Services
Processes accounts payable, payroll, reconciliations, journal entries, and financial records. Supports construction project accounting through invoice review, job costing, billing, cost tracking, subcontractor documentation, project reporting, and closeout activities. Coordinates with HR, project managers, and accounting teams while maintaining compliance, confidentiality, and accurate financial data.
Top Skills:
AdpExcelMS OfficePaychexQuickbooksSage
What you need to know about the Los Angeles Tech Scene
Los Angeles is a global leader in entertainment, so it’s no surprise that many of the biggest players in streaming, digital media and game development call the city home. But the city boasts plenty of non-entertainment innovation as well, with tech companies spanning verticals like AI, fintech, e-commerce and biotech. With major universities like Caltech, UCLA, USC and the nearby UC Irvine, the city has a steady supply of top-flight tech and engineering talent — not counting the graduates flocking to Los Angeles from across the world to enjoy its beaches, culture and year-round temperate climate.
Key Facts About Los Angeles Tech
- Number of Tech Workers: 375,800; 5.5% of overall workforce (2024 CompTIA survey)
- Major Tech Employers: Snap, Netflix, SpaceX, Disney, Google
- Key Industries: Artificial intelligence, adtech, media, software, game development
- Funding Landscape: $11.6 billion in venture capital funding in 2024 (Pitchbook)
- Notable Investors: Strong Ventures, Fifth Wall, Upfront Ventures, Mucker Capital, Kittyhawk Ventures
- Research Centers and Universities: California Institute of Technology, UCLA, University of Southern California, UC Irvine, Pepperdine, California Institute for Immunology and Immunotherapy, Center for Quantum Science and Engineering
