Payroll Accountant

Summary 

The Payroll Accountant is responsible for ensuring accurate and timely payroll processing for employees, and related reporting and compliance with federal, state, and local regulations. This role involves reconciling payroll data, managing payroll-related reporting and tax compliance, and assisting with audits and month-end close activities.

Key Responsibilities 

• Process payroll for multi-state employees, ensuring accuracy and compliance.
• Maintain payroll records and ensure appropriate documentation is filed and retained.
• Prepare and reconcile payroll journal entries and general ledger accounts.
• Manage and reconcile payroll tax filings and ensure timely submissions.
• Assist with audits, including internal, external, and governmental (e.g., IRS, DOL).
• Resolve payroll discrepancies and assist the People team in answering employee inquiries regarding pay, deductions, and taxes.
• Support benefits administration related to payroll, such as 401(k) and insurance deductions.
• Stay up to date with changes in payroll laws and regulations.
• Collaborate with People and Finance teams for seamless data integration and reporting.

Required Qualifications and Key Competencies

• Bachelor’s degree in Accounting, Finance, or related field.
• 2–5 years of payroll accounting experience; multi-state payroll experience required.
• Strong understanding of payroll and tax laws.
• Strong Proficiency with Paylocity.
• Proficiency with Power Query, Excel, and NetSuite.
• Excellent attention to detail and organizational skills.
• Ability to handle confidential information with discretion.

Preferred Skills   

• Self-starter mindset.
• Remote work experience.
• Basic understanding of Google Suite.

Mathematical Skills                   

Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.  Ability to compute rate, ratio, and percent and to draw and interpret bar graphs. Ability to apply concepts such as fractions, percentages, ratios, and proportions to practical situations.  

Reasoning Ability                   

Ability to apply common sense understanding to carry out written or oral instructions.  Ability to deal with problems involving concrete variables in standardized situations.  Ability to solve practical problems via a logical, analytic approach. 

Computer Skills                   

To perform this job successfully, an individual must have knowledge of electronic equipment, intermediate PC skills, knowledge of internet software and proficiency. Familiarity with Google Drive and Google Docs is a must. Computer experience/operation is required. Must have the ability to operate general office equipment.

Other Skills and Abilities          

Ability to multitask. Ability to work in a fast-paced environment. Strong time management and organizational skills. Ability to work under dynamic schedule constraints and consistently meet deliverable timelines.

Company Culture & Perks

• Topstep is an engaging working environment which ranges from fully remote to hybrid. We foster a culture of collaboration with cameras on during meetings and a robust Slack environment for communication. 
• Seven paid Company Holidays and generous Family Leave. Paid time off is front-loaded.
• Competitive 401(k) matching, health, dental, and vision insurance is offered for full time employees 
• Vacations are encouraged with a bonus for taking 5 consecutive days. Employee referrals are bonused. Topstep offers a food and groceries budget and contributes towards health and wellness.

New Hire Base Salary Range

• $60,000 - $80,000.
• Bonus: This position is eligible for a performance-based bonus as provided by the plan terms and governing documents.
• The compensation offered will take into account internal compensation structure and may vary depending on the candidate's geographic region, job-related knowledge, skills, and experience among other factors.

Equal Opportunity Employer

Topstep is an Equal Opportunity Employer. We are committed to fostering an inclusive environment where all employees and applicants are valued. All qualified candidates will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, age, disability, or veteran status, in compliance with applicable federal, state, and local laws.

Interested in the role? Apply today with your resume and cover letter!