Ad Operations Specialist

Impact Theory is a mission-driven modern media company designed to create positive change in people’s lives through the creation of entertaining and empowering content. Designed as an integrated studio, Impact Theory develops and produces video games, webcomics, film & TV, as well as world-class YouTube and podcast content that has garnered half a billion views on YouTube alone. Regardless of type, Impact Theory’s content underscores the company's mission to ensure the global spread of a growth mindset through ideas and entertainment.

The Partnerships Ad Ops Specialist ensures flawless execution of advertising campaigns across podcasts, YouTube, and digital platforms. This role bridges partnerships, production, and ad operations—owning campaign logistics, compliance, delivery, and performance reporting. We’re seeking a detail-oriented professional with 2–3+ years of experience in advertising operations or digital media who thrives in a fast-paced, deadline-driven environment.

• Ad Campaign Management
• Coordinate ad copywriting, talking points, creative assets (logos, b-rolls), and approvals with production teams and external partners.
• Schedule, traffic, and QA podcast and YouTube ads to ensure proper timing, tracking, and placement.
• Ensure all ad scripts and integrations meet FTC and advertiser compliance guidelines.
• Manage campaign setup and delivery across platforms such as Megaphone, LiveRead, and Flightpath.
• Operations & Reporting
• Maintain databases, Monday boards, and reporting systems to track campaign performance and delivery.
• Produce detailed weekly reports, airchecks, and delivery updates for brand and agency partners.
• Monitor campaign delivery, resolve discrepancies, and proactively adjust programming with partnerships and production teams.
• Prepare and reconcile ad billing and delivery documentation at the end of each month.
• Content & Platform Support
• Oversee podcast and YouTube content health, including show notes, descriptions, and sponsor link accuracy.
• Maintain episode databases and align with production release schedules.
• Collaborate with production teams to adjust schedules and placements as needed to meet advertiser commitments.

• 2–3+ years of experience in advertising operations, podcasting, digital media, or related fields.
• Proven ability to manage multiple campaigns and deadlines with strong organizational skills.
• Familiarity with ad platforms (e.g., Megaphone, LiveRead, Flightpath) and performance reporting.
• Strong communication skills for working with internal teams, external agencies, and brand partners.
• Highly detail-oriented with a focus on compliance, accuracy, and quality control.
• Must be based in Los Angeles, CA and able to work full-time, in-office.

• Medical/Dental/Vision Insurance Plans

• Life Insurance
• 401k
• Flexible, “Unlimited” PTO Policy
• 1-year subscription to Audible
• Full employee access to Impact Theory University
• 2 Complimentary Books (Radical Confidence by Lisa Bilyeu and Principles by Ray Dalio)

Compensation range for this role is salaried at $85,000 to $95,000 per year.

EQUAL EMPLOYMENT OPPORTUNITY & FAIR CHANCE HIRING

Impact Theory is an Equal Opportunity employer. We celebrate and embrace diversity, and believe the strongest teams are from a broad tapestry of backgrounds, perspectives, and skills. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex including sexual orientation and gender identity, national origin, disability, protected veteran status, or any other characteristics protected by applicable federal, state, or local law. We will consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance.

California Compliance Notice

As required by California law, Impact Theory provides reasonable accommodations for qualified individuals with disabilities.

Note: This job description is intended to outline the general nature and level of work performed in this role. Responsibilities, duties, and activities may evolve over time at the company’s discretion.