Paralegal

Job Description Summary

Sandoz continues to go through an exciting and transformative period as a global leader and pioneering provider of sustainable Biosimilar and Generic medicines. As we continue down this new and ambitious path, unique opportunities will present themselves, both professionally and personally.
Join us, the future is ours to shape!
As a Paralegal in the Sandoz Legal department, you will provide legal support key be responsible for the management of all general legal and transactions matters in the U.S. You will assist with drafting, reviewing, and managing contracts, agreements, and other legal documents, including without limitation, CDAs, master services agreements, SOWs, HCP consulting agreements, certificates and similar general contracting and transactions related contracts and documentation.

Job Description

Your additional responsibilities include, but are not limited to:

• Assist with regulatory and compliance matters, including without limitation, monitoring deadlines and filing requirements and supervising outside vendors providing licensing and state registration support for all US legal entities.

• Assist in mergers, acquisitions, BD&L licensing, collaboration, supply, financing and other business transactions.
• Support due diligence efforts and closing processes for transactions, including without limitation, drafting and execution of ancillary closing documents, officer’s certificates, secretary certificates, etc.  Responsible for updating wellness check reports that outline and summarize key terms of partnership agreements.  Able to search company archives for agreements upon request and assist with formatting, electronic signature execution, delivery and archiving of signed agreements.
• Support corporate governance functions, including maintaining corporate records, preparing board resolutions, agendas, consolidating and organizing slide decks for board presentations, summarizing board meeting minutes, and liaising with board members for meetings and external board members for support and remuneration.
• Coordinate with internal departments and external parties regarding legal and business matters.
• Conduct legal research and summarize findings for attorneys.
• Work with Intellectual Property Department to ensure alignment, communication and partnership on key cross-functional policies and procedures.
• Assist with budgeting process for general legal, transactions and IP for all active matters, including:
• Sit in on monthly budget allocation calls with Finance representative and support with follow-ups to law firms on accruals or actuals.
• Contribute to work product reporting and assessments requiring financial and budget analyses.
• Liaise with US finance and external law firms on budgeting issues including annual and monthly forecasting and accrual exercises.
• General Operational & Compliance Support for general legal, transactions and IP, including:
  • Preparing reports, formatting presentations, tracking filings and handling other administrative tasks as needed.
  • Manage and organize legal files, ensuring compliance with document retention policies.
  • Proficiency with navigating Contract Pod AI and assist attorneys and business with questions for requesting, storing, searching and retrieving contracts and liaise with other US platforms such as Ariba and Scout.
• Prepare reports, presentations and other legal correspondence as needed.
• Liaise with global legal operations to support new matter creation, law firm engagements and overall relationship management.
• Analyze and adapt processes in order to improve efficiency and identify administrative processes and/or procedures in need of review and revision to ensure efficient and effective use of resources.

• Coordinate with internal departments and external parties regarding legal and business matters.
• Conduct legal research and summarize findings for attorneys.
• Work with Intellectual Property Department to ensure alignment, communication and partnership on key cross-functional policies and procedures.
• Assist with budgeting process for general legal, transactions and IP for all active matters, including:
• Procuring and tracking budgets.
• Supporting LF and Target budgeting financial exercises.
• Sitting in on monthly budget allocation calls with Finance representative and potentially supporting with follow-ups to law firms on accruals or actuals.
• Contributing to work product incorporating reporting and assessments requiring financial and budget analyses.
• Liaise with US finance and external law firms on budgeting issues including annual and monthly forecasting and accrual exercises.
• General Operational & Compliance Support for general legal, transactions and IP, including:
  • Preparing reports, formatting presentations, tracking filings and handling other administrative tasks as needed.
  • Manage and organize legal files, ensuring compliance with document retention policies.
  • Proficiency with navigating Contract Pod AI and assisting attorneys and business with questions around requesting, storing, searching and retrieving contracts. 
  • Proficiency with assisting attorneys in retrieving contracts from Contract Pod AI and liaising with other US platforms such as Ariba and Scout.
• Prepare reports, presentations and other legal correspondence as needed.
• Develop, coordinate and successfully implement various projects to support legal and business unit goals and objectives.
• Liaise with global legal operations to support new matter creation, law firm engagements and overall relationship management.
• Analyse and adapt processes in order to improve efficiency and identify administrative processes and/or procedures in need of review and revision to ensure efficient and effective use of resources.
• Handle other legal and administrative tasks as assigned.

Location:

This position will be located at the Princeton, NJ site and will not have the ability to be located remotely.  Preference will be given to local candidates not requiring relocation.

Our Sandoz flexible-hybrid working approach allows US office-based employees to work up to 50% of their monthly workdays remotely.

Minimum Requirements:

Education:

• Requires either the minimum of a Paralegal certificate with relevant experience, an Associate degree or Bachelor's degree.

Work Experience:

• Requires the minimum of 5+ years of paralegal experience in industry, law firm or corporate Legal department.   Experience in Life Science industry is preferred.
• Experience in Pharmaceutical company is preferred.  
• Requires thorough understanding and use of paralegal concepts, terminology, and principles with strong attention to detail.
• Excellent writing and verbal communication skills, and organizational skills.
• Ability to work independently and collaboratively in a fast-paced environment.
• Ability to maintain a high level of confidentiality and ethics.
• Strong proficiency in Microsoft Office (Word, Excel, PowerPoint).
• Experience with project and operations management and execution.
• Ability to:
  • Understand general legal & transactional processes and the legal concepts associated with specific legal needs.
  • Comprehend, analyze, and digest legal opinions, legislation, and legal publications.
  • Exercise initiative and sound judgment.
  • Use legal terminology, prepare legal documents, and follow legal procedures.
  • Locate and identify legal opinions, court decisions, legislation, and agreements.

Sandoz offers a generous employee benefits package that includes a competitive salary, health insurance coverage for medical, prescription drugs, dental and vision, a generous company match for retirement savings accounts, and generous paid time off. 

The pay range for this position at commencement of employment is expected to be between $85,400 and $158,600/year; however, while salary ranges are effective from 1/1/25 through 12/31/25, fluctuations in the job market may necessitate adjustments to pay ranges during this period.  Further, final pay determinations will depend on various factors, including, but not limited to geographical location, experience level, knowledge, skills and abilities. The total compensation package for this position may also include other elements, including a sign-on bonus, restricted stock units, and discretionary awards in addition to a full range of medical, financial, and/or other benefits (including 401(k) eligibility and various paid time off benefits, such as vacation, sick time, and parental leave), dependent on the position offered. Details of participation in these benefit plans will be provided if an employee receives an offer of employment. If hired, employee will be in an “at-will position” and the Company reserves the right to modify base salary (as well as any other discretionary payment or compensation program) at any time, including for reasons related to individual performance, Company or individual department/team performance, and market factors.

On September 30, 2021, Sandoz entered into a 5-year Corporate Integrity Agreement. Certain positions will have responsibilities to support the execution and adherence to CIA obligations, CIA-related deliverables, and any relevant audit, monitoring or Independent Review Organization (IRO) remediation.

Sandoz - Notice at Collection to Employees Applicants 4.15.24[16].pdf

Why Sandoz?

Generic and Biosimilar medicines are the backbone of the global medicines industry. Sandoz, a leader in this sector, provided more than 900 million patient treatments across 100+ countries in 2024 and while we are proud of this achievement, we have an ambition to do more!

With investments in new development capabilities, production sites, new acquisitions, and partnerships, we have the opportunity to shape the future of Sandoz and help more patients gain access to low-cost, high-quality medicines, sustainably.

Our momentum is powered by an open, collaborative culture driven by our talented and ambitious colleagues, who, in return for applying their skills experience an agile and collegiate environment with impactful, flexible-hybrid careers, where diversity is welcomed and where personal growth is supported! 

Join us!

Join our Sandoz Network: If this role is not suitable to your experience or career goals but you wish to stay connected to hear more about Sandoz and our career opportunities, join the Network here:  Sandoz Talentpool (novartis.com)

Sandoz EEO Statement:
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.

Sandoz Reasonable Accommodations Statement:
Sandoz, Inc. is committed to working with and providing reasonable accommodation to individuals with disabilities. If, because of a medical condition or disability, you need a reasonable accommodation for any part of the application process, or to perform the essential functions of a position, please send an email to [email protected] or call 1-609-422-4098 and let us know the nature of your request and your contact information. Please include the job requisition number in your message.

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EEO Statement:

The Novartis Group of Companies are Equal Opportunity Employers. We do not discriminate in recruitment, hiring, training, promotion or other employment practices for reasons of race, color, religion, sex, national origin, age, sexual orientation, gender identity or expression, marital or veteran status, disability, or any other legally protected status. 

Accessibility and reasonable accommodations

The Novartis Group of Companies are committed to working with and providing reasonable accommodation to individuals with disabilities. If, because of a medical condition or disability, you need a reasonable accommodation for any part of the application process, or to perform the essential functions of a position, please send an e-mail to [email protected] or call +1(877)395-2339 and let us know the nature of your request and your contact information. Please include the job requisition number in your message.

Salary Range

$85,400.00 - $158,600.00

Skills Desired

Administrative Assistance, Civil Law, Collaboration, Efficiency, Expense Reports, Filing Documents, Intellectual Property Strategy, Internet Protocol (IP), Law (Legal System), Legal Research, Litigation Law, Microsoft Office, Sec Filings