To connect the world, we must reflect the world. At Virgin Hyperloop, we’re bringing together unique perspectives, empowering our community to celebrate all voices, and creating equal opportunities to build, grow, and thrive. 

WHY WE NEED YOU

WHAT YOU'LL DO

• The Operations Coordinator role provides basic receptionist and administrative support for the company, in addition to greater oversite of the office and support to all Operations teams
• Overseeing front desk, guest registration, parking validation, receiving calls and disseminating correspondence
• Interfacing with the building staff and security teams, overseeing the internal facilities staff and cleaning crew
• Maintaining a clean and visually appealing office space
• Maintaining and ordering all consumables and office supplies; including but not limited to organization of supplies and office equipment
• Assisting with coordination of daily lunches
• Fielding requests from all departments; prioritize and source solutions
• Coordination of vendors, both on-site and through projects
• Tracking and maintaining ongoing Operations projects and systems (ticket tracking, inventory management, information record management)
• Processing expense reports and payment requests, expense reconciliation, invoice tracking and reporting
• Aggregating and reporting on department metrics
• Overseeing calendaring for Los Angeles campuses; schedule meetings and calls in Outlook
• Mail distribution and coordinating daily pickups with Shipping & Receiving
• Booking corporate travel and consolidating travel reports
• Providing administrative assistance to corporate services teams
• Assisting with special projects and events on an as-needed basis

WHAT YOU'VE DONE

• At least one year of administrative experience
• High School Diploma
• Mastery of MS Excel, Word, PowerPoint
• Demonstrated experience interfacing with visitors, executives, leaders, and investors 
• Demonstrated exemplary customer service, strong interpersonal and communication skills

NICE TO HAVE

• Bachelor's Degree
• Experience within a start-up environment
• Experience in global and local mobility
• Experience with Concur expense and travel management system (or similar time, expense, and travel platforms)
• Knowledge of UPS or FedEx Shipping Systems and Processes

WHY VIRGIN HYPERLOOP

• Our Benefits: medical (including infertility & mental health), dental, vision, life, FSA, HSA, 401k, and more