The global leader in digital services and technology for content creation and delivery, Deluxe has been a trusted partner to Hollywood studios, independent filmmakers, TV networks, online content producers, brands, and anyone looking to bring stories and experiences to audiences, for more than 100 years. 

Deluxe Creative companies house the world’s top talent. Deluxe Delivery enables content creators and providers to get their content to the world – in any format. With headquarters in Los Angeles and New York, and operations in 25 key media markets worldwide, Deluxe relies on 8,000 of the industry’s premier artists, experts, and innovators.

Our company values are:
• Be Pioneers – We innovate and push for boundless creativity through curiosity
• Pursue Diversity – Different views and experiences are advantages. Our global presence gives us perspectives that drive better business
• Act with Integrity – We are honest and forthright in our dealings. Building trust builds a better company
• Take Ownership – We are accountable for ourselves, our colleagues, our clients and our company
• Collaborate – Together we are stronger. We deliver more success through shared goals and mutual support
• Exceed Expectations – We understand our colleagues’ and clients’ needs and always exceed expectations

We currently have an opening for an Office Coordinator/Executive Assistant in Hollywood, CA.

SPECIFIC DUTIES: 

Office Coordination: Organize and maintain Software administrative and development offices; order supplies, working meals, submit PO requests for outside services, and handle onboarding/offboarding of software staff. 

Executive Admin: Support VP Product Development & VP Operations. Answer phones, handle travel, expense reports and all scheduling of appointments and client engagements. 

Customer Service: Deliver a high level of customer service and confidence while fielding calls and organizing meetings for new and existing client base. Balance urgency while maintaining a heightened sense of awareness to customer experience. 

Communication: Liaison with all departments situated at the Hollywood (Las Palmas) campus; maintain a clear and concise line of communication with engineers, support technicians, operational staff, finance, shared facility maintenance and exec management. 

Organization: Support multiple initiatives and staff while prioritizing tasks and anticipating needs of the department and leadership team. 

New Technology: Maintain proficient understanding of Deluxe’s web portals (Synapse & Metatrack). Serve as a back-up to software support when needed to assist with internal/external users. 

Vendor Coordination: Interface with outside technology vendors to assist with procurement of new technology hardware and software products and services by obtaining bids and comparison pricing information. 
Requirements    REQUIREMENTS/BACKGROUND: 

3-5 years of TV/Feature post-production experience

Knowledgeable of feature and TV broadcast post production practices, visual effects, data centric 
workflows and all flavors of deliverables. 

Exposure to mainstream content creation and Hollywood culture

A self- starter, detailed oriented and capable of working well under deadline driven timelines 

BUSINESS SYSTEM EXPERIENCE:

Mac OS & Windows 10 

Slack, Redmine, Atlassain’s Jira/Confluence, Microsoft Office (Excel/Word/PowerPoint/Outlook) 

Proficiency, ScheduAll or Xytech Scheduling Software preferred (not required) 

Proficient with web applications for job management and communication

Deluxe’s policy is to provide equal employment opportunities to all applicants and employees. Applicants will receive consideration for employment without regard to, and will not be discriminated against, on the basis of race, color, religion, creed, national origin or ancestry, sex, age, physical or mental disability, veteran status, sexual orientation, gender identity or expression, genetic information or any other legally recognized protected basis under federal, state or local laws, regulations or ordinances. Deluxe will consider qualified applicants with criminal histories in a manner consistent with the requirements of applicable local, state and federal law. 
Applicants with disabilities may be entitled to reasonable accommodation under the terms of the Americans with Disabilities Act and certain state or local laws. A reasonable accommodation is a change in the way things are normally done which will ensure an equal employment opportunity without imposing undue hardship on Deluxe. Please inform the company's personnel representative if you need assistance completing any forms or to otherwise participate in the application process.