IT Support Specialist (Executives / VIP Users)

| Santa Monica

We are UMG, the Universal Music Group. We are the world's leading music company. In everything we do, we are committed to artistry, innovation and entrepreneurship. We own and operate a broad array of businesses engaged in recorded music, music publishing, merchandising, and audio-visual content in more than 60 countries. We identify and develop recording artists and songwriters, and we produce, distribute and promote the most critically acclaimed and commercially successful music to delight and entertain fans around the world.

How we LEAD: 

We are seeking a talented VIP Support Specialist to join our IT Client Services team. The objective of this role is to provide professional and timely support to our VIP Clients by offering both "in home" support and office executive support on a wide range of IT and AV equipment, software and conference systems within a global organization. The ideal candidate will have excellent technical and interpersonal skills as well as a commitment to supporting our team values: Being of service to our clients; having a passion for our work; exemplifying integrity in all that we do and acting with courage by doing the right thing for our clients and business.

The role will suit a candidate who has the interpersonal skills to complement their technical skills and is someone who can empathize with the client's perspective and simplify technical information. The suitable candidate will also have a sense of urgency and a strong desire to provide outstanding service.

The service provided is high visibility front line concierge-level support for VIP/Senior Management, including "in-home" support. The normal hours of coverage are 9am to 6pm, however additional hours (including weekends) may be required for special projects or events. The ideal candidate will be an excellent team player, able to assist their colleagues, and be able to contribute to overall team goals, whilst also being comfortable and able to remain productive when working alone. Our current AV environment is a mix of audio with Zoom, Crestron, and Polycom at the core of our conferencing solution. The environment is a mixture of Microsoft Windows and Apple Mac devices, with a diverse and demanding user community that expects a consistent level of service quality.

How you'll CREATE:

  • Must have prior experience working with, and supporting Senior Executives / VIP users within an organization
  • Provides concierge-level support for VIP / Senior Management, including "in-home" support
  • Prioritizes and manages the VIP support queue and provides weekly reporting of VIP and Home support issues to management
  • Provide support by diagnosing and solving hardware or software faults and troubleshooting basic technology issues
  • Talking clients through a series of actions, either face-to-face, over the telephone or remotely, to help resolve issues or configure systems
  • Install and configure computer and AV hardware and software
  • When required, can operate in shifts at our walk-up service bar
  • Support the roll-out of new applications, tools and services
  • Work with and provide support to engineering teams
  • Video conferencing maintenance, setup, and support
  • Engage with vendor support as required
  • Follow standard procedures and written instructions to repair a fault or set up computer systems and AV equipment
  • Maintain and update support information and actions in the IT Ticketing system, including procedural documentation, knowledgebase updates and relevant reports
  • Other duties assigned as needed

Bring your VIBE:

  • Comfortable working with both PC and Mac platforms across a variety of operating systems
  • Experience delivering services to and interacting with VIPs and Executives
  • Minimum 1-year experience supporting a Microsoft Active Directory/Exchange/Office enterprise environment (medium to large office)
  • Previous experience of supporting Apple hardware and software (MacBook, iPad, iPhone, Keynote, Mac OS, iOS)
  • Experience with AV equipment, software and conference systems.
  • Previously worked as part of a team, collaborating effectively with colleagues and team members across IT
  • Ability to manage multiple client's priorities, coordinate activities and manage expectations
  • Excellent time management skills
  • Strong interpersonal skills and the ability to work effectively across all levels of the organization and handle each request with discretion, tact, diplomacy and patience
  • Strong analytical/technical problem solving and troubleshooting skills across the wide range of technology
  • Expert knowledge of Windows 10 and Microsoft Office Suite of products
  • Strong Mac and PC hardware troubleshooting and deployment skills
  • Strong software application installation/troubleshooting skills
  • Familiarity with installing and supporting various third-party software
  • Understanding of basic networking and network troubleshooting
  • Familiarity with AV and video conferencing standards, practices and technology
  • Experience working with industry-standard AV technology and tools (Crestron, Zoom, Polycom)
  • Working knowledge of ServiceNow
  • Respond within agreed time limits to incidents and service requests
  • Work continuously on a task until completion (or escalating to another group where appropriate)
  • Manage multiple cases with changing priorities
  • Establish a good working relationship with customers and colleagues within IT
  • Represent IT with professionalism and demonstrating IT values at all times
  • Strong oral and written communication skills
  • Associate degree, with a focus on technology or music.
  • ITIL V3 Foundation certification or equivalent experience
  • Apple Certified Support Professional (ACSP) or Microsoft Office Specialist (MOS), or equivalent demonstrable experience

Perks Playlist:

  • Competitive Compensation Package including Salary, Benefits and Generous 401k Savings Plan
  • Paid Time Off – Paid Holidays, "Gift Week", Summer Fridays
  • Student Loan Repayment Assistance
  • Employee Developmental Support
  • Annual Gym Reimbursement Package
  • Pet Insurance, plus much more!

 Universal Music Group is an Equal Opportunity Employer.

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Technology we use

  • Engineering
  • Product
  • Sales & Marketing
    • .NETLanguages
    • C#Languages
    • JavaLanguages
    • JavascriptLanguages
    • PHPLanguages
    • PythonLanguages
    • ScalaLanguages
    • SqlLanguages
    • SwiftLanguages
    • jQueryLibraries
    • AngularJSFrameworks
    • ASP.NETFrameworks
    • SparkFrameworks
    • SpringFrameworks
    • AccessDatabases
    • HiveDatabases
    • Microsoft SQL ServerDatabases
    • MySQLDatabases
    • OracleDatabases
    • SAP HANADatabases
    • Google AnalyticsAnalytics
    • IllustratorDesign
    • PhotoshopDesign
    • SketchDesign
    • ConfluenceManagement
    • JIRAManagement
    • DrupalCMS
    • WordpressCMS
    • SalesforceCRM
    • Constant ContactEmail

Location

UMG IT is primarily based in Woodland Hills, a neighborhood bordering the Santa Monica mountains in the San Fernando Valley region of Los Angeles

An Insider's view of Universal Music Group

What’s the vibe like in the office?

Everyone is hard working but it’s still a pretty relaxed and friendly environment. If you need any help people are always ready to make time. Between the conference room with all over music related decorations, big lunch room with table-football and arcade games and a very casual dress code, the overall vibe is really chill.

Laurent Burte

Enterprise Portfolio Management Project Manager

How do you collaborate with other teams in the company?

Our team serves departments across the company by providing feedback and best practices on software asset management. We get to work with a lot of different teams which is really interesting.

Ashia Coleman

Junior Windows Systems and Application Administrator

What makes someone successful on your team?

Our team relies on the ability to have quick and meaningful communications, sharing of ideas in a constructive way and working closely as a whole team. You also need to be interested in always learning. Technology never stands still and neither does this team.

Todd Hancsicsak

Director, Rights & Repertoire Technology

What does your typical day look like?

There is no typical day at UMG, which is a good thing! I get an opportunity to work with numerous individuals within IT and the business on a variety of global projects. Having the opportunity to work with so many talented people globally and continuously learn and contribute to our business is very exciting.

Gauri Gohokar

Project Manager

What are Universal Music Group Perks + Benefits

Health Insurance & Wellness Benefits
Flexible Spending Account (FSA)
Disability Insurance
Dental Benefits
Vision Benefits
Health Insurance Benefits
Life Insurance
Pet Insurance
Wellness Programs
Retirement & Stock Options Benefits
401(K)
401(K) Matching
Vacation & Time Off Benefits
Paid Holidays
Paid Sick Days
Perks & Discounts
Casual Dress
Game Room
Parking
Fitness Subsidies
Professional Development Benefits
Tuition Reimbursement
Diversity Program
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