Executive Assistant

| Greater LA Area

We’re BCG Digital Ventures. Adventure awaits you. 

We are an ever-growing global team of the world’s most remarkable entrepreneurs, designers, engineers, venture architects, product experts and investors. Our ventures create a strategic advantage for the most important global companies.

Operations at BCGDV

Our Operations team is the internal force that drives our business forward. It’s where organizational insight meets operational excellence. From Human Resources and Information Technology to Marketing and Finance, they are a dedicated group of one-of-a-kind problem-solvers with a deep commitment to world-class business services.

The Executive Assistant will be working as part of a flexible team, providing high-level support to one Partner and 1-2 Directors inclusive of complex calendar management, travel management and expense reimbursement. The primary goals are to leverage the executives’ time, support the broader team, and successfully serve BCG’s clients.

In this role you will:

Handle heavy and complex calendaring

  • Be strategically thoughtful of exec’s time based on established priorities and considerate of rhythm/pace of meetings and impact on exec's energy & productivity
  • Be able to look out 1+ month ahead for conflicts
  • Coordinate schedules with Executive Team and their Assistants as well as with other Leaders’ Assistants

Communications and inbox management

  • Management of an inbox to read, prioritize, +/or flag, as appropriate 
  • Draft & edit correspondence with very high standards for tone/etiquette, grammar, spelling and document formatting 
  • Ability to maintain the highest level of confidentiality
  • Skillfully use DV standards, templates, firm branding and correspondence guidance to format and edit documents from draft to client-ready stage
  • Report & presentation management such as tracking movement of decks + control versioning. At times, building decks or presentations with direction.
  • As needed, conduct research for exec & clearly presenting back factual findings.
  • Maintain documents on appropriate file servers and repositories

Travel booking & coordination 

  • Plan and manage complex meeting and travel arrangements by applying in-depth knowledge of the DV’s travel & expense policies and tools; peer advisor and subject matter resource to new team members
  • Organize heavy international & domestic travel logistics w/ seamless travel itineraries. 
  • Proactively seek to understand meeting, travel & expense policies

Time & Expense submission

  • Effectively prepare weekly time and expense reports as required and in a timely manner; follow policies and procedures

Meetings & events management

  • Handle meeting logistics, conference room set-up (including AV equipment, displaying presentations, seating arrangements) and meeting/event budgets
  • Plan agendas and compile & organize supporting documents/presentations
  • Capture minutes and assist with action plans or follow-ups
  • Effectively collaborate with other assistants on production of meetings & events 

Engaging with the Administrative team & DV as a whole

  • Being an active member of the Administrative team, participating in regular meetings
  • Help out on special projects as needed
  • Provide back-up support when other team members are out of the office or are overloaded
  • Provide Receptionist backup as needed
  • Act as an extension of the executives in a manner that maintains positive, effective and collaborative working relationships across the organization.
  • Learn and understand DV's internal business priorities and objectives

You should have:

  • Bachelor’s Degree or equivalent preferred or five years’ related experience, with at least two to three years’ experience supporting individuals at the executive level strongly preferred
  • Windows 7 and Microsoft Office 2007 proficiency
  • Ability to work overtime, if needed
  • Meticulous attention to detail and follow-through; perform tasks with high degree of accuracy and efficiency
  • Excellent organizational and time management skills; ability to meet deadlines
  • Excellent oral and written communication skills
  • Ability to work independently, to take initiative and to overcome obstacles 
  • Ability to successfully manage competing priorities, keeping constant sight of the overall objectives 
  • Ability to work effectively with all levels of the organization
  • High degree of maturity and professionalism at all times
  • High degree of flexibility in a demanding, fast-paced and frequently changing environment 
  • Strong service orientation in responding to customer needs
  • Ability to exercise judgment in managing confidential or sensitive information
  • Ability to perform successfully in a fast-paced, intellectually intense, service-oriented environment and to interpret rules and guidelines flexibly to enhance the business and in keeping with BCG’s values and culture
  • Experience working successfully within a complex matrix structured organization

To learn more, visit us at bcgdv.com 

Interested applicants may apply through the careers section of the website at https://www.bcgdv.com/. Interviews will take place after resumes have been screened for minimum requirements. Please note that this position is not restricted solely to the responsibilities listed above and that the job scope and responsibilities are subject to change. 

BCG Digital Ventures is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, age, religion, sex, national origin, disability, protected veteran status, or any other characteristic protected under federal, state or local law.

Read Full Job Description

Technology we use

  • Engineering
  • Product
  • Sales & Marketing
    • JavaLanguages
    • JavascriptLanguages
    • PHPLanguages
    • PythonLanguages
    • ScalaLanguages
    • FluxLibraries
    • jQueryLibraries
    • jQuery UILibraries
    • ParseLibraries
    • ReactLibraries
    • ReduxLibraries
    • AngularJSFrameworks
    • Backbone.jsFrameworks
    • CakePHPFrameworks
    • CodeIgniterFrameworks
    • DjangoFrameworks
    • Ember.jsFrameworks
    • ExpressFrameworks
    • LaravelFrameworks
    • MeteorFrameworks
    • Node.jsFrameworks
    • SpringFrameworks
    • SymfonyFrameworks
    • ZendFrameworks
    • CassandraDatabases
    • HiveDatabases
    • InformixDatabases
    • Maria DBDatabases
    • Microsoft SQL ServerDatabases
    • MongoDBDatabases
    • MySQLDatabases
    • PostgreSQLDatabases
    • RedisDatabases
    • Google AnalyticsAnalytics
    • MixpanelAnalytics
    • OptimizelyAnalytics
    • AxureDesign
    • BalsamiqDesign
    • IllustratorDesign
    • InVisionDesign
    • PhotoshopDesign
    • SketchDesign
    • InDesignDesign
    • After EffectsDesign
    • Premiere ProDesign
    • WebflowDesign
    • Aha!Management
    • AsanaManagement
    • BasecampManagement
    • ConfluenceManagement
    • JIRAManagement
    • SmartsheetManagement
    • TrelloManagement
    • WordpressCMS
    • PipedriveCRM
    • MailChimpEmail

Location

We sit at the center of the El Segundo/Manhattan Beach tech community, walking distance to dozens of eateries and less than 2 miles from the beach.

An Insider's view of BCG Digital Ventures

What’s the vibe like in the office?

The Center is an interesting mix of east-coast grit and west-coast chill. There’s always something new to explore and learn, as most DVers have a wealth of business and life experience. Lunches (and occasional late night dinners) are eaten family style and the people are supportive, which helps us all keep calm during high-stress situations.

Lydia

Strategic Designer

What does your typical day look like?

One week I am flying to a far flung city to understand big customer and market frictions, the next week we are ideating on how we solve these challenges. By far, some of the most interesting and fast paced work I have ever been part of.

Louis

Senior Venture Architect

How has your career grown since starting at the company?

I came to DV from an event background and was hesitant to take a job as an Executive Assistant – I had never been an assistant before and didn't know the ropes. Over time, I was encouraged by my line manager and others to take on new challenges and my responsibilities grew to managing all center events, furthering the DV vision alongside Joe Takai.

Lisa

Center Project Associate

How do you make yourself accessible to the rest of the team?

I maintain multiple (8+) mentor relationships across functional groups and at all levels of seniority. This enables me to have 1 on 1 conversations biweekly or monthly where I can listen to questions, concerns, and aspirations, and also share my vision or objectives.

Hans

Partner

How does the company support your career growth?

Long-term career success is determinant on you making a name for yourself-- not only at DV on the project you're on, but longer term in the industry. I always try to find ways for my team to develop their personal brands and show them off as experts. Our employees' personal growth, visibility and brand is just as important as our ventures.

Tony

Product Director

What are BCG Digital Ventures Perks + Benefits

BCG Digital Ventures Benefits Overview

Employee well-being = Priority #1

Nothing matters more to us than the success and well-being of our employees. That is why we pair our comprehensive and competitive benefit options with a broad range of localized incentives and advantages that come with life at DV.

We’re focused on creating tools and resources that will help you live a healthy and balanced life, and our generous regional benefits encourage you to spend time with the people and hobbies that inspire you the most.

We want you to plan your life’s journey with us and engage in creative learning opportunities at global scale. Venture with us today, and you’ll enjoy all of the benefits DV has to offer.

Health Insurance & Wellness Benefits
Flexible Spending Account (FSA)
Disability Insurance
Dental Benefits
Vision Benefits
Health Insurance Benefits
Life Insurance
Wellness Programs
Onsite Gym
Retirement & Stock Options Benefits
401(K)
In addition to a traditional 401(K) offering, BCG Digital Ventures offers a Profit Sharing Retirement Fund, which contributes an additional 7% of your base salary to a retirement fund on your behalf.
Performance Bonus
Child Care & Parental Leave Benefits
Child Care Benefits
Generous Parental Leave
Flexible Work Schedule
Family Medical Leave
Adoption Assistance
Vacation & Time Off Benefits
Generous PTO
Paid Volunteer Time
Sabbatical
Paid Holidays
Paid Sick Days
Perks & Discounts
Casual Dress
Commuter Benefits
Company Outings
Game Room
Stocked Kitchen
Some Meals Provided
Happy Hours
Parking
Recreational Clubs
Relocation Assistance
Fitness Subsidies
Professional Development Benefits
Job Training & Conferences
Tuition Reimbursement
Diversity Program
More Jobs at BCG Digital Ventures15 open jobs
All Jobs
Finance
Data + Analytics
Dev + Engineer
HR
Marketing
Operations
Developer
new
El Segundo
Operations
new
Los Angeles
HR
new
Los Angeles
Marketing
new
Los Angeles
Marketing
new
Los Angeles
Marketing
new
Los Angeles
Marketing
new
Los Angeles
Finance
new
Los Angeles
Data + Analytics
new
Los Angeles