Operations Coordinator

What You Will Do:

• Oversee the purchasing request of essential items for students, including clothing, hygiene products, and other basic living supplies, such as non-toxic cleaning supplies
• Maintain accurate inventory systems to track supplies across campus.
• Ensure timely ordering, receiving, and distribution of all essential items.
• Collaborate with Directors and campus teams to assess and anticipate student needs.
• Build and maintain relationships with business managers for cost-effective purchasing.
• Monitor budgets related to student essentials and purchasing activities.
• Ensure storage areas are organized, clean, and aligned with community standards.
• Support the development of systems that promote equitable and dignified distribution of resources.
• Maintain documentation of purchases, inventory logs, and vendor communications.
• Assist with audits, compliance requirements, and reporting as needed.
• Provide support to campus operations as requested, including coordination with other departments for the purchasing process.
• Supports holiday and special event purchasing requests and overall setup and breakdowns, along with the coordination of faculty and students’ participation

What You Will Bring:

Education and Experience:

• High school diploma or equivalent required; Associate’s or Bachelor’s degree preferred in Business Administration, Operations, or related field or
• Minimum of 4–5 years of experience working with our population in residential, community-based, or human services settings preferred.

Certifications or Licenses:

• Valid California driver’s license (if travel between campuses is required).
• CPR/First Aid certification preferred or ability to obtain within the required timeframe.

Skills/Abilities:

• Excellent organizational skills and attention to detail.
• Ability to foster teamwork and cohesiveness.
• Strong written and verbal communication skills.
• Working knowledge of office management systems and procedures.
• Ability to maintain confidential information.
• Ability to operate general office equipment.
• Strong problem-solving skills and ability to adapt in a dynamic environment.
• Ability to approach work with care, respect, and a commitment to student and faculty dignity.
          

What We Offer:

• Medical, Dental, Vision.
• Paid vacation, sick time, & holidays.
• 401K, HSA, & Life insurance programs.
• Organization committed to community action.
• Community oriented workplace. 

Additional Information

ADA Information:

Physical Requirements: 

• Faculty must frequently lift and/or move up to 25 pounds.
• Frequently required to sit and/or stand for extended periods of time.
• Frequently sitting and typing for extended periods of time.
• Occasionally required to reach, walk, climb, pull, push, grasp, stretch, and stoop.
• Frequently required to talk, hear, see, and use repetitive motions.
• Frequently able to communicate verbally and in written form.
• Frequently able to use all types of vision, such as close vision, distance vision, color vision, peripheral vision, and depth perception, to complete daily tasks
• Required to wear comfortable and office-appropriate clothes.

Mental Demands:

• Ability to thrive in an environment that requires one to adapt to changing circumstances.
• Ability to professionally work under pressure with difficult or temperamental students & faculty.
• Ability to handle mental and emotional stress related to the position.

Work Conditions:

• Generally, in an indoor office setting.

Environmental Conditions:

• The noise level in the work environment is moderate but can be loud.
• The temperature in the work environment is usually moderate to cool but can be cold or hot.

Travel:

• May travel locally as needed.