Provides administrative and executive support, including calendar coordination, travel booking, correspondence, records management, office inventory, onboarding and offboarding assistance, events, vendor liaison work, and special projects. The role also supports facility operations, troubleshoots basic IT issues, handles confidential information, and introduces automation and AI tools to improve administrative efficiency.
About Tahoe Therapeutics
Tahoe Therapeutics is a biotechnology company working on building the ground truth for biological superintelligence. Our Mosaic platform is the first to make in vivo data generation scalable, with single-cell resolution, allowing us to map how drugs affect patient-derived cells in the body across a wide range of biological contexts. We are building the world’s largest in vivo single-cell perturbation atlas — and using it to train multimodal foundation models that learn the context-dependent nature of gene function, disease progression, and drug response. By combining cutting-edge machine learning with the most biologically relevant datasets ever assembled in drug discovery, our mission is to find better drugs, faster — and bring them to more patients who need them.
Your Role
We are seeking a highly organized, proactive, and resourceful Onsite Administrative Assistant for our South San Francisco office. This individual will ensure day-to-day administrative and facility operations run smoothly and act as a liaison between internal teams and external vendors/service providers, particularly in support to our executive leadership. The ideal candidate will possess exceptional multitasking abilities, strong interpersonal skills, and a keen eye for detail, contributing to the efficiency and success of our organization.
What’s Fun About the Job?
The chance to work with driven, collaborative and incredibly smart people who are just as excited about science and innovation as you are. You’ll collaborate with biologists, data scientists, and engineers who push the boundaries of what’s possible in drug discovery. It’s a fast-moving, mission-driven team where your ideas matter and your work has real impact.
Primary Responsibilities:
- Provide administrative and office support to staff and the executive team, handling confidential and sensitive information with the utmost discretion and integrity.
- Manage scheduling needs by coordinating calendars, arranging meetings, booking travel, and responding to ad hoc logistical requests.
- Respond to general inquiries from internal and external contacts in a professional and timely manner, ensuring issues are addressed or routed appropriately. Act as a primary liaison between executives and internal/external stakeholders.
- Prepare, proofread, and edit a variety of business documents—including correspondence, reports, and presentations—while maintaining accurate and organized digital and physical records.
- Ensure the office is well-stocked with supplies, snacks, drinks. Manage inventory and maintain a clean, organized, and professional workspace.
- Partner with the HR operations team to facilitate a seamless and welcoming onboarding experience for new hires, and support smooth offboarding processes.
- Assist with the execution of special projects and strategic initiatives assigned by the leadership team, ensuring timely progress and high-quality outcomes.
- Plan and execute team-building activities and company events, both onsite and off-site.
- Introduce new ways to scale operations through automation, and AI agents.
Job duties and responsibilities may evolve based on company needs and technological advancements.
Physical Requirements:
- Subject to extended periods of sitting and/or standing, vision to monitor and moderate noise levels.
- Work is generally performed in a office environment, and sometimes in lab as needed.
- Ability to lift and carry up to 40 pounds.
- Ability to bend, reach, and occasionally climb stairs or ladders.
Position Requirements/Qualifications:
- Bachelor’s degree or equivalent experience.
- Proficiency in Google Suite (Mail, Docs, Slides, Forms), Slack, Zoom.
- Excellent organizational and time management skills with the ability to prioritize tasks effectively.
- Exceptional communication and interpersonal skills.
- High level of discretion and professionalism in handling confidential information.
- Ability to work independently and collaboratively in a fast-paced environment.
- Strong problem-solving skills and attention to detail.
- Flexibility and adaptability to changing priorities and demands.
- Ability to troubleshoot IT issues and provide quick resolutions.
- Proficient with AI tools, agents and other automations.
- Early stage biotech company experience is preferred.
- Experience providing EA support of C-suite preferred.
Benefits
- Unlimited Paid Time Off (PTO).
- Daily Lunch Stipend.
- One-time Office set up budget.
- HMO Kaiser Platinum and PPO Anthem Gold medical as well as vision and dental plans for both the employee and dependents.
Disclaimer
The above job description is intended to describe the general nature and level of work being performed by individuals assigned to this position. It is not intended to be an exhaustive list of all duties, responsibilities, and skills required. Responsibilities and duties may change or be adjusted to meet the needs of the company, and additional duties may be assigned as necessary. The job description is subject to change at any time at the discretion of Tahoe Therapeutics.
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