One Stop Specialist I

ABOUT US

University of Massachusetts Global is a private, nonprofit affiliate of the University of Massachusetts, created to help working adults change their lives through flexible, high-quality education built for real life. Regionally accredited by the WASC Senior College and University Commission (WSCUC) and recognized by U.S. News & World Report among the Best Online Programs for 13 consecutive years (2013–2025), the university has a long track record of online innovation. Students across 49 states and internationally can upskill, reskill, and move forward without putting life on hold through technology-enabled, real-world learning.​ With 55+fully online, career-focused programs designed around the realities of work, family, and constant change, we remain ever-focused on developing future-ready learners who can thrive in a rapidly shifting world.

This position is open to candidates who currently reside in one of the following approved states from which the role may be performed remotely: Alabama, Arizona, Georgia, Idaho, Indiana, Minnesota, Nevada, New Hampshire, North Carolina, Pennsylvania, South Carolina, Tennessee, Texas, Virginia, Wisconsin.

In order to collaborate with nationally distributed colleagues. Employees must be available for collaboration during core hours from 9am to 2pm (PST).

ABOUT THE ROLE

TYPE OF SUPERVISION:

Receive supervision from the One Stop Supervisor.

• Supervision — indicates that the incumbent performs a variety of routine duties within established policies and procedures or by referral to the supervisor’s guidelines.

POSITION DUTIES AND RESPONSIBILITIES:  

ESSENTIAL FUNCTIONS: 

Financial Aid

• Acquire and demonstrate content knowledge regarding specific degree, credential, and certificate programs. Pursue and demonstrate knowledge of the Federal Financial Aid program.
• Serve as the main point of contact for students with the financial aid office.  Provide financial aid information to students regarding the application process, needs determination, verification, and status of their financial aid application in accordance with all applicable laws, regulations, and policies.
• Work with Financial Aid Office to resolve information discrepancies.  Reconcile admission status with financial aid applications.
• Complete funding plans based on student education plans.

Student Accounts/Business Services

• Assist students with various questions regarding their accounts including but not limited to payments, holds, and refunds.
• Run student account reports, analyze student accounts and records for accuracy and completion.
• Contact students regarding past due accounts and provide due diligence in collecting money owed to the university.

Student Services

• Perform student services functions including assisting students with registration questions/processes; add/drop procedures, graduation information and basic student application questions.
• Input and track missing documents including Financial Responsibility Agreements (FRAs) and Interest Disclosure Statements.

Military Programs

• Provide information to military students regarding all applicable programs and services.
• Collect & review all military program forms, build and maintain military student file of supporting eligibility documents and continued certification of enrollment for audit purposes.
• Work with Military and VA Student Services staff to assist veteran students with any issues that may affect their attendance or benefits.

Other Duties

• Performs other duties, as assigned

POSITION SPECIFICATIONS AND REQUIREMENTS:

EDUCATION, EXPERIENCE, CERTIFICATION AND/OR LICENSES:

Required

• Associate's degree or relevant combination of experience and education,
• 2+ years previous experience in student financial aid, student accounts, customer service based positions or closely related field.

Desired

• Bachelor’s degree in accounting or related field
• Experience working in higher education preferred
• Knowledge of UMass Global University policies and procedures.

ESSENTIAL KNOWLEDGE, SKILLS, AND ABILITIES:

• Outstanding customer service skills including interpersonal and active listening skills along with an analytical and critical thinking ability to interpret and respond appropriately to diverse groups of people in various situations.

• Ability to communicate clearly and concisely with tact and diplomacy in all oral and written communications.
• Ability to work effectively independently and in a team environment while continually focusing on the needs of the students.
• Ability to exercise appropriate personal initiative and accountability.
• General familiarity working in database systems including data entry, queries and running reports.
• Ability to accurately perform key mathematical functions (e.g. addition, subtraction, multiplication, division).
• Proven ability to execute instructions accurately and in a timely manner.
• Strong administrative, organizational, and prioritization skills.
• Must have exceptional follow-up, follow-through, and attention to details skills, accomplishing tasks with concern for all areas involved, no matter how small.
• Demonstrated ability to work efficiently and complete tasks in a fast-paced environment amidst interruptions and fluctuating workloads.

Machines, Tools, Equipment, Electronic Devices and Software:  Intermediate level experience in Microsoft Office Word, Excel, Outlook. Familiarity with the use of standard office equipment

Contact with Students:  Frequent

Contact with Faculty and/or Staff:   Frequent

Contact with Community and Vendors: Occasional

SPECIAL REQUIREMENTS:

Working conditions are normal for an office environment.  Position may be required to work flexible hours particularly given campuses’ extended hours of operation and may require occasional weekend and/or evening work.  Applicants for this position are subject to a background check and a criminal history review. 

The hiring range for this position is $19.00 to $22.00 per hour. Offers are determined by a variety of factors, including but not limited to geographical location, knowledge, skills, years & depth of experience, and equity with internal team members.

BENEFITS AND PERKS

At the University of Massachusetts Global, we support your total well-being with flexible and meaningful benefits:

• Health: Medical, dental, and vision coverage with spending account options.

• Work-Life Balance: Remote options, flexible schedules, 1/2 day Fridays (biweekly), generous time off, including paid holidays and a paid winter break.

• Financial Security: Life, disability, accident, legal, identity protection, and student debt support.

• Retirement: 403(b) plan with a Roth option. 3% non-elective contribution and up to 6% match for a 9% total employer contribution!

• Education: Tuition discounts for employees and family and Tuition Exchange program with other universities. PSLF eligible employer.

• Wellness: Counseling services, Free Calm Health subscription and year-round wellness programs.

Equal Employment Opportunity – UMass Global is committed to providing an educational and work environment free of unlawful discrimination and harassment in any form. UMass Global prohibits all forms of discrimination and harassment on the basis of  age, race (including hairstyle/texture, protective hairstyles, braids, locks, and twists), color, religion (including religious observance, belief, practice dress and grooming practices), citizenship, pregnancy (including temporary physical or mental limitations related to, affected by, or arising out of pregnancy, childbirth, or any related medical conditions), sex, gender identity, gender expression, transgender status, national origin, ancestry, physical and/or mental disability, legally-protected medical condition, military (past, present or prospective) status, veteran status, marital status, sexual orientation, sexual and reproductive health, genetic information, or any other characteristic protected by local, State or Federal law.

Reasonable Accommodation – UMass Global provides reasonable accommodations to applicants with disabilities. If you need a reasonable accommodation for any part of the application and hiring process, please notify the recruitment department at [email protected].