Executive Assistant

"The AI company that's revolutionizing Hollywood"

Flawless is transforming Hollywood with assistive AI. Our tools empower filmmakers to edit, localize, and refine performances while preserving artistic intent.

Designed to support, not replace, artists, our technology expands what is possible on screen and gives creators freedom to tell stories with greater impact and reach audiences in new ways. From enabling seamless multilingual releases to eliminating the need for costly reshoots, Flawless solves critical challenges that slow down productions and limit distribution.

We are also setting the standard for ethical AI in entertainment. Our Artistic Rights Treasury (A.R.T.) is a rights management solution that protects artists and rights holders, ensuring that innovation moves forward with transparency and respect for creative ownership.

Reports to:

Kyle Skinner - Chief of Staff

What we are looking for:

We’re looking for a proactive and highly organized Executive Assistant to support the Co-CEOs with scheduling and coordination while also overseeing office operations and day-to-day administrative needs. In this role, you’ll be central to keeping the business running smoothly, ensuring our LA office operates seamlessly, executive priorities are well managed, and teams have the support they need to do their best work.

The ideal candidate is detail-oriented, adaptable, and solution-driven, bringing care and ownership to everything from calendar management to office logistics and team experiences that reflect Flawless’ culture.

Responsibilities:

• Support the executive team with scheduling, calendar coordination, and administrative logistics as needed

• Oversee the day-to-day operations of the LA office, ensuring supplies, food, and equipment are consistently stocked, organized, and maintained

• Manage relationships with vendors and service providers to support facilities, office services, and workplace needs

• Track and manage office budgets, expenses, and vendor contracts

• Proactively identify and resolve office-related issues with efficiency, ownership, and sound judgment

• Implement, document, and continuously improve systems and processes related to office operations and communication

• Plan and coordinate internal events, including team socials, holiday gatherings, and office celebrations

• Partner with the broader Operations team on cross-functional initiatives that impact office culture, employee experience, and logistics

• Serve as a trusted point of contact for employees on all office-related questions and needs

• Contribute to a positive, collaborative, and well-maintained workplace that reflects Flawless’ culture and values

Qualifications:

• Organization and planning

• Good communication

• Can-do attitude

• Attention to detail

• Project management

• Facilities management

• Problem solving

• Flexibility and adaptability

• Willingness to do what needs to be done

Preferred Qualifications:

• Executive Assistant experience

• Office software proficiency

• Customer service

• Event planning

Interview Process:

At Flawless, our team and interview process want to help you show your best self. We’ll dive into past projects and simulate working together.

Our interview process is three rounds with some casual Zoom (or in-person) coffee in between to get to know each other:

- Hiring Manager Screen: 30-45 minute call with our team (We want to discuss your interests and motivations as well as the practical details and make sure that Flawless would be a good fit for you)

- Culture & Motivation session: 45-60 minutes with two members of the Flawless team

- Team Interview: 1 hour onsite Interview where you will meet your potential manager, see the space and meet our CEO.

Your Recruiter and hiring manager will be your main point of contact and prepare you for interviews. You’ll meet 4 to 6 people from across the business. (We make sure that you have time in each interview to ask them questions). If we don’t give an offer, we’ll provide feedback!

Why work at Flawless?

You will be working in an environment based on trust, autonomy and collaboration, and this is a great opportunity for someone who wants to be part of a growing company in its most exciting stage of development. You can play a part in shaping the future of a company that’s caring, creative and collaborative.

In addition to this, you'll also receive: 

- Autonomy

- A hybrid working environment

- Competitive Salary

- All permanent employees receive generous stock options

I don’t meet all the listed requirements—should I still apply?

Absolutely! Research shows that women and underrepresented groups often hesitate to apply unless they meet every qualification, but at Flawless, we actively work to break down those barriers. We believe diverse perspectives, experiences, and backgrounds make us stronger, and we are committed to supporting and elevating underrepresented talent. If you're excited about the role, share our values, and believe you can contribute meaningfully, we encourage you to apply—even if you don’t meet every single requirement. Your unique skills and perspective matter, and we’d love to hear from you ❤️