The Office Manager will handle various administrative tasks, manage office operations, support executives, and ensure a well-maintained office environment.
Temporary Office Manager
at Tevora
Irvine, CA ( 6- 8 Weeks Potentially Longer)
If you haven't heard of Tevora, it's because we've done our job!
Tevora is a tight-knit community of professionals with a shared passion for our craft. Every day, we combine in-depth knowledge of cybersecurity, technology, and compliance to help create more secure digital environments. To Tevorans, every problem is a puzzle in need of solving. We strongly believe that if we put smart, driven people in a room together, they will accomplish great things. We maintain a supportive culture that celebrates continuous learning, diverse perspectives, and sharing the wins. That's why we have our eyes on you.
What's the role?
Tevora is seeking an Executive Assistant and Office Administrator to join the team.
The Executive Assistant/Office Administrator works from our new office on the Irvine Spectrum Terrace campus, and will manage various office and administrative tasks, including greeting visitors and providing support for executive management, heavy calendar management, and successful coordination of business meetings. This person will serve as a liaison between executives and other departments within the organization and will prioritize and manage multiple projects simultaneously with little or no supervision.
A day in the life could include: Office Administration Essential Duties
- Greet and sign in visitors to Envoy system, provide assistance and information
- Accepting incoming and outgoing mail, packages, and deliveries
- Manage office space, ensuring it is clean, organized, and well-maintained. This includes reception, waiting area, and kitchen
- Monitor and manage kitchen supplies, ordering items as needed
- Support HR with administrative tasks, and Projects as needed
- Partner with IT to coordinate office maintenance and repairs, liaising with vendors and service providers
- Assist IT with equipment shipments and returns
- Manage the office main phone line, delivering messages to the correct department
- May assist Marketing with company events
- Perform other duties as assigned
Executive Assistant Essential Duties :
- May provide administrative support to executives and staff, including scheduling meetings, managing calendars, ordering lunches, and booking conference rooms
- Assist with scheduling appointments for CEO/COO
- May assist executives with booking travel, taking notes, and other requests
- Perform other duties as assigned
Necessary skills and qualifications:
- Minimum 3 years of experience as an Executive Assistant, Office Manager, or similar experience
- Proficient in Outlook, Excel, Word, and PowerPoint
- Demonstrated interpersonal skills
- Excellent oral and written communication skills, and handling confidential information
- Must have attention to detail and time management skills
- Excellent writing, proofreading, and editing skills
- Must be authorized to work in the U.S
- Must have a valid driver's license
Bonus Points:
- Travel Arrangements and Expense Management
- Familiarity with Cybersecurity and Information Technology
Physical Demands
- The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodation may be made to enable individuals with disabilities to perform the functions.
- Frequently required to use hands or fingers; handle or feel objects, tools, or controls.
- Occasionally required to stand, walk, sit, and reach with hands and arms.
- The employee must occasionally lift and/or move up to 25 pounds.
- Specific vision abilities required by this position include close vision, distance vision, and the ability to adjust focus. The noise level in the work environment is usually
We've got you covered!
- Paid Sick Time
- Vibrant work culture
Additional requirements:
- A valid driver's license is required.
- Some driving might be required
- Eligibility to work in the United States.
EEOC Statement
Tevora is proud to be an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, pregnancy, sexual orientation, gender identity, national origin, age, protected veteran status, disability status, or other applicable legally protected characteristics.
Top Skills
Excel
Outlook
PowerPoint
Word
Tevora Irvine, California, USA Office
Irvine, CA, United States
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