Office Manager

We’re looking for a proactive and energetic Office Manager who thrives in a fast-paced environment and enjoys making things run smoothly behind the scenes. If you're someone who wears multiple hats with ease, has a passion for supporting people, and takes pride in creating a welcoming, well-run office space - this role is for you.

You’ll be the heartbeat of the office, ensuring our workplace is organized, stocked, safe, and vibrant. You’ll support day-to-day operations while helping foster a connected and productive environment for a diverse and dynamic team.

Why join Tipalti?

Tipalti is one of the world’s fastest-growing fintech companies. We free finance professionals to lead by modernizing the entire payables operation. We are a well-funded, late-stage start-up backed by high-profile investors. Our 2021 Series F funding round raised $270 million, valuing us at over $8.3 billion. With total funding of just over $550 million, and with more than 4000 global customers, Tipalti is one of the most valuable private fintech companies in the world.

At Tipalti, we pride ourselves on our collaborative culture, the quality of our product and the capabilities of our people. Tipaltians are passionate about the work they do, and keen to get the job done. Tipalti offers competitive benefits, a flexible workplace, career coaching, and an environment where diverse individuals can thrive and make an impact. Our culture ensures everyone checks their egos at the door and stands ready to reach for success together. 

Founded in Israel in 2010, Tipalti is a global business headquartered in the San Francisco Bay Area (Foster City) with offices in Tel Aviv, Plano, Toronto, Vancouver, London, Amsterdam and Tbilisi.

• Greet and assist visitors and employees as the first point of contact
• Plan and coordinate office events and meetings, from holiday parties to team offsites
• Manage administrative duties, including mail sorting, office supply inventory, and equipment needs
• Oversee vendor relationships and contracts (e.g., cleaning services, maintenance, food and beverage suppliers, landlord)
• Maintain a clean, safe, and organized workspace, with responsibility for EHS (Environmental Health & Safety) compliance where applicable)
• Administer office access and security (including access card management)
• Oversee food and beverage programs to ensure a stocked and enjoyable office environment
• Manage and maintain a desk reservation system and support space planning as needed
• Act as a point of escalation for facilities-related issues, proactively identifying potential problems and ensuring their timely resolution - even before they are reported
• Anticipate the needs of the office and proactively support teams to ensure smooth operations
  

• Proven experience managing office operations for a team of 100+ people
• Strong organizational and time management skills - you can juggle priorities without dropping the ball
• Friendly, approachable, and service-oriented with a natural ability to build relationships
• Self-starter who can work independently with minimal supervision
• Calm under pressure and adaptable in a fast-moving environment
• Comfortable managing vendor contracts and coordinating external service providers
• Experience supporting EHS programs and facilities-related safety initiatives is a plus
• Creative thinker with a problem-solving mindset - if something’s broken, you’re already fixing it
• Committed to creating an inclusive, productive, and positive office culture

Tipalti’s sales teams drive global growth for our best-in-class product. Whether you are an account executive, sales development representative, or solutions consultant, you’ll be joining a team of individuals who thrive within a fast-paced, metrics- and performance-driven sales organization. Our collaborative culture ensures that our sales teams work as one to deliver on common goals, whilst being provided with the resources to learn and grow via the Tipalti Academy.

Anticipated base pay rate for this position : USD $75,000 - $90,000