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GHJ

Office Assistant

Posted 2 Days Ago
Be an Early Applicant
In-Office
Inglewood, CA, USA
Junior
In-Office
Inglewood, CA, USA
Junior
Provides front office and administrative support, including greeting visitors, answering calls, managing calendars, scheduling meetings, handling mail, maintaining files, preparing documents, ordering supplies, assisting with bookkeeping and invoicing, and supporting special projects.
The summary above was generated by AI

We are seeking a dependable Office Assistant to support day-to-day administrative operations and provide exceptional front office support. This is an excellent opportunity for someone who thrives in a fast-paced, team-oriented environment.

Key Responsibilities:

    • Serve as the first point of contact by greeting visitors and answering incoming phone calls.

    • Manage calendars, schedule appointments, coordinate meetings, and reserve conference rooms.

    • Sort and distribute incoming mail, packages, and correspondence.

    • Perform accurate data entry and maintain both electronic and physical filing systems.

    • Prepare, proofread, copy, and distribute routine documents and communications.

    • Order and maintain office and breakroom supplies.

    • Assist with basic bookkeeping tasks, expense reports, and invoicing.

    • Keep reception and common areas organized and professional.

    • Provide administrative support for special projects as assigned.

Qualifications:

    • High school diploma or equivalent.

    • 1–3 years of administrative or office support experience.

    • Strong verbal and written communication skills.

    • Proficiency with Microsoft Office (Word, Excel, Outlook) or Google Workspace.

    • Excellent organizational and time management skills with strong attention to detail.

    • Ability to prioritize multiple tasks and work independently.

    • Spanish bilingual skills are a plus, but not required.

HQ

GHJ Los Angeles, California, USA Office

700 S. Flower St., Suite 3300, Los Angeles, CA, United States, 90017

GHJ Newport Beach, California, USA Office

100 Bayview Cir STE 4300, Newport Beach, United States, 92660

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