Office Assistant - Ánimo City of Champions Charter High School

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OPPORTUNITY
Under the direct supervision of the School Office Manager, this position will provide administrative support to the school’s front office during the school year (~10-months). Green Dot California classified personnel have union representation as members of the Ánimo Classified Employees Association (ACEA), an affiliate of the California Teachers Association (CTA) and the National Education Association (NEA).
 
ESSENTIAL RESPONSIBILITIES
Team Engagement
> Participate in Green Dot and individual professional development programs
> Participate in other events aimed at promoting or developing Green Dot and its schools
 
Front Office Operations
> Answer telephone to provide information, take and relay messages and transfer calls
> Assist in making phone calls to parents to communicate important information
> Greet visitors to the school, determine nature of business and direct visitors to destination
> Process incoming and outgoing mail and assist in assembling mailers such as report cards, newsletters and attendance letters
 
Filing and copying
> Ensure copy machines, printers and scanners are functional and place order for toner, staples and other supplies for zero downtime; contact copier technician for copy breakdown issues
> Assist in managing student traffic flow in the main office (e.g., discipline, medical, emergency situations, etc.)
 
Finance and Purchasing
> Manage tracking of the textbook inventory; checkout and check-in books for students
> Assist in managing the uniform loaner room (e.g., inventory, sign-out/sign-in, etc.)
 
Student Information and Reporting
> Maintain student files
> Accurately enter attendance data such as tardy slips, excuse notes and attendance from substitute teachers
 
School Nutrition Program
> Assist with tracking breakfast and/or lunch meals served
 
Facilities
> Assist in troubleshooting facility related issues (e.g., work orders, custodial, etc.)
 
Student Enrollment and Lottery
> Enter enrollment data, update student info and process student data for exits
> Request information from previous schools for student records and transcript requests
 
Student Health and Safety
> Assist in the collection of information such as emergency cards, immunization, etc.
 
Event Planning & Coordination
> Provide translation as needed (e.g., IEP, Administrator meetings, etc.)
 
State & Federal Compliance
> Ensure compliance requirements are completed on time
 
Additional duties as assigned
 
QUALIFICATIONS
As an ideal candidate, you:
 
> have a high school diploma or equivalent (at minimum)
> have a minimum of 1 year in an administrative support capacity in an office environment (preferred); prior experience within a school setting is desired
> are bilingual in Spanish
> have excellent interpersonal and communication skills (written and oral)
> are proficient in MS Word, PowerPoint and Outlook, and comfortable learning new computer programs
> can multi-task and perform well under pressure
> can maintain a positive, can-do’ attitude at all times
> have a high level of personal responsibility and drive toward ambitious goals
> have a strong commitment to customer service
> can complete tasks and projects effectively and on time
> can exercise discretion in the dissemination of information
> are dependable, humble, have a sense of humor and a rock-solid commitment to Green Dot’s mission and the communities we serve
> will need to pass a TB test and background check at time of offer
 
> Work Hours: This position requires consistent attendance during scheduled hours, as flexibility is limited by classroom or operational requirements.
> Physical Requirements: The position may require certain physical abilities, such as interacting with prospective families, traveling across Los Angeles County, walking or standing for long periods or moving through various parts of the school.
> Social Requirements: The position requires extensive interaction with students, colleagues, and members of the public.
> On-Site Presence: This role requires regular, in-person attendance to meet the needs of students, staff, and the school environment. Remote work/telecommuting is generally not an option.
 
The information contained herein is not intended to be an all-inclusive list of the duties and responsibilities of the job, nor is it intended to be an all-inclusive list of the skills and abilities required to perform the job.
 
COMPENSATION
The starting hourly rate range for this position is $21.50 - $23.23 based on education. In addition, Green Dot offers one of the most robust and comprehensive benefits packages in the industry (for both you and your dependents):
 
> Full-time employees are eligible to participate in Green Dot’s benefit plans, effective on the first of the month following their date of hire
> No-cost premium (for employee only) and low-cost premium (for entire family) HMO option via Anthem Vivity - a network that includes some of the best hospitals in the nation (Cedars Sinai, Huntington Memorial, Torrance Memorial, UCLA and more). 
> Medical PPO and EPO options (visit https://mygreendotbenefits.benefitseasy.net/ for more information)
> Dental and vision care coverage (100% employer-paid options) 
> Employee Assistance Program (100% employer-paid)
> Life and AD&D Insurance (100% employer-paid)
> Optional Term Life & AD&D Insurance
> Short- and Long-Term Disability Insurance (100% employer-paid)
> Flexible Spending Accounts (health and dependent care)
> Wellness programs and resources
> Financial planning/coaching access
> California Public Employees Retirement System (CalPERS) participation, with both employee and employer contributions
> Optional non-matching 401(k) plan
> Hourly rate increase for earning an Associate and/or Bachelor degree (post-hire)
> Annual hourly rate increase* 
> Annual ‘perfect attendance’ bonus*
> Tuition reimbursement for pre-approved, job-related coursework/workshops
> Approved family care and/or medical leave (unpaid)
 
*subject to change
 
Green Dot also offers generous paid time off for an overall work-life balance, while giving employees the opportunity to impact a growing, mission-driven organization that is committed to the success of all students:
 
Only those applicants chosen for an interview will be contacted and we hire on a rolling basis. We are looking to fill positions as soon as possible.
 
Green Dot Public Schools has embedded a diversity, equity and inclusion lens in our organizational culture, as well as in our educational and talent practices. We are committed to hiring those who reflect the diversity of our communities, and we recruit, employ, support, compensate and promote employees, without regard to their actual or perceived race, religious creed (including religious dress or grooming practices), color, national origin or ancestry (including native language spoken), physical or mental disability (including HIV or AIDS), medical condition (including cancer or genetic characteristics), genetic information, marital status (including registered domestic partnership status), sex (including pregnancy, childbirth, lactation and related medical conditions), gender (including gender identity and expression), parental status, age (forty (40) and over), sexual orientation, Civil Air Patrol status, military and veteran status, citizenship, immigration status or any other consideration protected by federal, state or local law. Please note that Green Dot Public Schools cannot sponsor any applicant for a temporary or permanent U.S employment-based visa, nor hire any applicant currently holding a temporary U.S. employment-based visa.

Animo City of Champions High School, Inglewood, CA