The Logistics Specialist oversees shipping and receiving logistics, ensuring compliance, managing inventory, and improving operational efficiency in a fast-paced environment.
Position Summary
We are seeking an innovative and highly motivated Logistics Specialist who will contribute significantly to the growth of Cellares and our mission to accelerate access to life-saving cell therapies.
The primary focus of this position will be overseeing the shipping and receiving process. As the Logistics Specialist, you will take ownership of the organization’s logistics and distribution of supplies and inventory and lead the shipping program inbound/outbound, import and export.
This is a multidisciplinary role & this individual will further interface across many parts of the company to develop novel products used in the cell therapy and gene therapy world. The successful candidate will be the resident expert in maintaining an efficient logistics and distribution process to ensure our teams and customers receive on time materials and products. This is a hands-on position and requires the candidate to work on-site full-time. The position may also require overtime work as needed.
Candidates should enjoy working in a fast-paced, mission-driven environment, and be prepared to tackle a broad selection of challenges as the company grows.
Responsibilities
- Analyze internal trends in shipping costs to identify, develop, and implement procedures to reduce shipping costs and improve performance
- Creation of shipping documents: Packing Slip, BOL, SLI, Proforma/Commercial Invoice and reports for inbound/outbound shipments
- Develop control systems to ensure inventory accuracy and availability
- Improve operational efficiency to enable cost-effective scale-up
- Promote a LEAN culture and encourage continuous improvement in efficiency, quality, production, and safety using team-driven processes and KPI’s
- Monitor KPI and visual boards and identify necessary action plans
- Monitor Import/Export adherence to Trade and Compliance, customs declaration, Schedule B and USHTC commodity codes and AES SED-EEI filing
- Ensures full compliance on DOT Hazmat and IATA/ICAO DG program, identification, classification, packaging, marking & labeling and dangerous goods declaration
- Schedule outbound exports including temperature sensitive materials from ambient, 2-8°C and –80°C and LN2 dry shippers
- Manage freight shipments, TL/LTL and Air & Sea cargo
- Ensure transit progress is monitored for OTD
- Develop and oversee development of best practices in cycle counting and physical inventories
- Pack, ship, receive and maintain inventory of product/raw material, and fulfill customer orders
- Examine, stocks, and distributes materials in inventory
- Perform some aspects of laboratory maintenance and support, including but not limited to: inventory supply/ordering, removal of biohazard and chemical waste from laboratory bins and replenish consumables in lab
- Assist receiving shipments from suppliers, processes through SAP/COUPA system, transferring to the appropriate departments, ensuring all paperwork is accurate etc.
- Revise SOPs, performs risk assessments, initiate deviations, perform investigations and CAPA
- Additional duties as assigned
Requirements
- High School Diploma or GED
- 5+ years of industry experience with Customs trade, compliance and foreign trade zone
- 3+ years working in a cGMP warehouse in the life sciences field
- Direct experience in a diagnostic, medical device, or pharmaceutical environment
- Able to manage a wide variety of tasks, maintain and communicate task status to stakeholders
- Proactive follow-up to ensure on-time completion of deliverables
- Experience with SAP ERP and Coupa ordering/receiving system
- Implementation of Process Excellence, LEAN and 5S principles highly desirable
- Knowledge of FedEx, DHL Worldwide & UPS shipping systems preferred
- Must be willing to learn, a self-starter, highly motivated, and a team player
- Proficient with Microsoft Excel, PowerPoint, and Word
- Experience in customs Trade and compliance, SED filling EEI through AES
- Experience in cold chain packaging configuration, transportation and route risk assessment
- Strong understanding of supply chain management, including procurement, manufacturing, warehousing, and cold chain transportation
- Ability to work in an ISO 9001, GMP, LEAN Manufacturing environment
- Ability to move or lift objects up to 50 pounds and to stand for several hours
- Pre-employment drug screening will be required as part of our application process prior to hiring a forklift driver or someone in a role that may be asked to transport goods on behalf of the company
- Valid Driver's License and clean driving record
- Forklift Certification
- DOT Hazmat/IATA Certification
This is Cellares
Cellares is the first Integrated Development and Manufacturing Organization (IDMO) and takes an Industry 4.0 approach to mass manufacturing the living drugs of the 21st century. The company is both developing and operating integrated technologies for cell therapy manufacturing to accelerate access to life-saving cell therapies. The company’s Cell Shuttle integrates all the technologies required for the entire manufacturing process in a flexible and high-throughput platform that delivers true walk-away, end-to-end automation. Cell Shuttles will be deployed in Cellares’ Smart Factories around the world to meet total patient demand for cell therapies at global scale. Partnering with Cellares enables academics, biotechs, and pharma companies to accelerate drug development and scale out manufacturing, lower process failure rates, lower manufacturing costs, and meet global patient demand.
The company is headquartered in South San Francisco, California with its commercial-scale IDMO Smart Factory in Bridgewater, New Jersey. The company is backed by world-class investors and has raised over $355 million in financing.
Leveling will be based on overall experience, education, and demonstration of knowledge throughout the interview process.
Top Skills
Coupa
Dhl
Fedex
Excel
PowerPoint
Sap Erp
Ups
Word
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