Legal Administrative Assistant

We are an established real estate law firm with offices across California. Our Irvine office is looking for a Legal Administrative Assistant to join our fast-paced team. If chosen as the successful candidate, you will be responsible for providing administrative support for the Business and Real Estate practice group, with efficient and timely production of all requested work product to ensure that clients are provided the highest level of service.

About Us:

With over 45 years in the California legal industry and six offices statewide, our firm was founded on a commitment to customer service that has flourished within our culture of inclusion and diversity. We believe in working hard for our clients each day and in taking care of our employees so they are empowered to do their very best work. It is our mission to provide the highest quality, cost-effective legal services to our clients.

Compensation:

$25-$30/hour DOE

Responsibilities:

• Proactively manage a high-volume workload, demonstrating ownership of assigned tasks from initiation through completion 
• Assist with case intake process, ensuring that all information related to new cases is present and accurate
• Review new case documents and correspondence for detail-oriented, specific information
• Handle the opening of new matters
• Communicate with the courts, vendors, and clients
• Sort, scan, and distribute mail
• Scan, save, and set up new file documents into document management system
• Prepare retainer agreements and conflict waivers
• Handle the closing files process
• Perform extensive data entry with a high level of accuracy
• Prepare and edit pre-bills and invoices, coordinating with the Accounting department to ensure accurate billing information is added to the case management system
• Assist with training of others on the responsibilities and functions of the role, as requested
• Perform other miscellaneous clerical and/or administrative tasks as needed by the department

Qualifications:

We are looking for candidates with the following qualifications:

• High school diploma or equivalent
• 1+ years experience in a law firm
• Knowledge of basic office equipment and procedures (copiers, fax machine, scanner, alphabetizing, filing, etc.)
• Demonstrated ability to take initiative and ownership of assigned duties
• Ability to identify and resolve issues
• Ability to consistently seek opportunities to improve processes and support team goals
• Strong teamwork skills with a commitment to helping others succeed
• Strong organizational skills and ability to multi-task
• Ability to manage a high-volume workload
• Professional communication skills via telephone and email
• High attention to detail and sense of urgency
• Typing speed of 50+ wpm

The following qualifications are preferred:

• Knowledge of ProLaw or other case management system
• Experience using document management system

Schedule:

Position is full-time at 40 hours/week. Our business hours are 8:30am-5:30pm Monday-Thursday, 8:30am-5:00pm Friday.

The primary responsibilities of this position require that the work be performed at the office full-time. We are not considering remote candidates at this time.

Why Work for Us?

Our firm offers a rewarding work environment that values a work-life balance and fosters a culture of professional growth and opportunities. We provide a comprehensive compensation package that includes medical, dental, vision, life, disability insurance, 401(k), paid vacation, and sick time.

What employees are saying about working with us:

• “The people, atmosphere, culture, and work/life balance are great.”
• “I always feel included, respected, and a part of the team.”
• “I have been given so many opportunities to grow and have learned so much.”

Application Process:

Candidates who meet the criteria for the position will be contacted for the next step in the hiring process. Interviews are currently being conducted by phone or video with possible in-person interviews for finalist candidates.

We are an equal opportunity employer. All applicants will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran status, or disability status.