Legal Administrative Assistant

Summary: Performs a variety of secretarial duties for attorney(s) to whom assigned according to established policies and procedures. Maintains positive contact with clients, attorneys and staff and observes confidentiality of client matters.

Key Responsibilities:

• Handles filing: Federal, State, Appeals and E-Filings.

• Prepares correspondence, memoranda and other legal documents from written and oral drafts; drafts standard correspondence, and other documents.

• Prepares discovery and pleading shells and assists with document productions.

• Assists with trial preparation, including trial and exhibit binders.

• Finalizing letters, motions, pleadings and discovery forms.

• Opens new matters, requests conflicts of interest checks updates and maintain legal files.

• Ensures that calendar deadlines items get to docketing clerk in timely manner.

• Process expense reports, check requests, enter partner billable time and review client prebills.

• Arranges travel, coordinates meetings and conference calls across various offices and time zones.

• Performs overload typing, filing, photocopying, or reception relief as time permits and as requested by other attorneys, the HR Director or the Administrator.

• Receives clients and visitors, observes confidentiality of attorney-client relationship.

• Other duties as assigned.

• The employee must be able to perform all essential job duties and responsibilities of this position satisfactorily and as outlined, with or without reasonable accommodations. Reasonable accommodation request may be accommodated, absent undue firm hardship.

Qualifications:

• Ability to read and write in order to proof and perform minor editing (e.g., punctuation, grammar, spelling) of routine law office correspondence and legal case matters. Perform non-complex arithmetic calculations when verifying calculations on forms and documents; maintain records and filing systems at a level normally acquired through completion of high school or equivalent.

• Must be familiar with Federal, local and E-Filing rules.

• Familiarity with File & Serve and CCC Macros a plus.

• Familiarity working in Labor & Employment a plus.

• Ability to transcribe legal documents, correspondence and reports from rough draft or dictation at a level of 70 wpm.

• Must be proactive with the ability to multi-task and organize a busy desk.

• Ability to proofread typed material for grammatical, typographical or spelling errors.

• Interpersonal skills necessary in order to communicate and follow instructions effectively from a diverse group of clients, attorneys and staff to provide information with ordinary courtesy and tact.

• Interpersonal skills necessary in order to communicate in person, by email and telephone to provide information with ordinary courtesy and tact.

• Work occasionally requires a high level of mental effort while producing a high volume of information performing other essential duties.

• Work occasionally requires more than 40 hours per week to perform the essential duties of the position; may require irregular hours.

• This job description is intended to describe the general requirements of this position. As such, it is not designed to cover or contain a comprehensive listing of job duties or responsibilities required in this job. Subject to firm needs, duties and responsibilities of this position may change at any time, on a temporary or permanent basis, and with or without notice.

Working Conditions:

• Normal law office environment with little exposure to excessive noise, dust, temperature and the like.

The above is intended to describe the general content of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of essential functions, responsibilities or requirements.

Equal Employment and Opportunity Statement:

Barnes & Thornburg is committed to equal employment opportunity in both principle and as a matter of policy. We will recruit, hire, train, promote, compensate and provide benefits to all applicants and employees without regard to ancestry, sex, race, color, ethnicity, national origin, gender, age, religion, religious creed, mental and/or physical disability, medical condition, military and/or veteran’s status, genetic information, marital status, sexual orientation, gender identity and/or expression, or any other basis protected by applicable federal, state and local laws. This policy applies to all recruiting, hiring, promotions, upgrades, layoffs, compensation, benefits, terminations and all other privileges, terms and conditions of employment. The firm complies fully with all federal, state and local equal employment opportunity laws.