Human Resources Administrator

JOB DESCRIPTION 

Position Title 

Department 

Reports to 

Human Resources Administrator  

Human Resources 

Executive Vice President of Administration 

Employment Status 

FLSA Status 

Location 

​​☐​ Temporary ​☐​ Full-Time ​☒​ Part-Time 

​​☒​ Non-Exempt ​☐​ Exempt 

Los Angeles / Dallas / Houston / Miami 

Position Summary  

The Human Resources Administrator is responsible for the administrative functions in the department. This includes maintaining employee records, payroll, recruiting, benefits, compliance, & enforcing company policies and practices. 

Duties/Responsibilities: 

• Educate and communicate company personnel policies and procedures to newly hired and current employees.  

• Create and maintain complete and confidential files on each employee. Process, verify and maintain documentation relating to personnel activities such as staffing, recruitment, training, and performance evaluations. 

• Reviews, tracks, and documents compliance with mandatory trainings, continuing education, and performance reviews including safety training and harassment training. 

• Handles employment-related inquiries from applicants, employees, and supervisors, referring complex and/or sensitive matters to the appropriate staff. 

• Assist with company benefit administration to include enrollment forms, plan questions, and open enrollment. 

• Respond to employees inquiries in-person, over the phone and via email. 

• Process and review employment applications to evaluate qualifications and eligibility of applicants. 

• Maintains compliance with federal, state, and local employment payroll laws and regulations, and recommends best practices; reviews policies and practices to maintain compliance. 

• Maintains knowledge of trends, best practices, regulatory changes, and new technologies in human resources, talent management, and employment law. 

• Analyze and suggest improvements to HR practices to keep our operations competitive. 

• Assist with employee recognition & educational programs. 

• Prepare and deliver HR-related reports and presentations to provide data to decision-makers. 

• Acting as a key support role for HR by handling day-to-day administrative tasks and ensuring smooth operation of HR functions.  

• Performs other duties as assigned. 

Required Skills/Abilities:  

• Excellent verbal and written communication skills.  

• Excellent interpersonal, negotiation, and conflict resolution skills. 

• Excellent organizational skills and attention to detail. 

• Excellent time management skills with a proven ability to meet deadlines. 

• Strong analytical and problem-solving skills. 

• Ability to prioritize tasks and to delegate them when appropriate. 

• Ability to act with integrity, professionalism, and confidentiality. 

• Thorough knowledge of employment-related laws and regulations. 

• Proficient with Microsoft Office Suite or related software. 

• Proficiency with or the ability to quickly learn the organization’s HRIS and talent management systems. 

Education and Experience: 

• Bachelor’s degree in Human Resources, Business Administration, or related field required. 

• At least three years of human resource experience preferred. 

• SHRM-CP a plus. 

Physical Requirements:  

• Prolonged periods of sitting at a desk and working on a computer. 

• Must be able to lift 15 pounds at times.   

• Must be able to access and navigate each department at the organization’s facilities.