Human Resource Coordinator

Position Summary

The Human Resource Coordinator provides administrative and operational support to the Human Resources department and serves as a key point of contact for employees and applicants. This role supports a wide range of HR functions, including recruitment, onboarding, employee records management, benefits administration, and compliance with applicable laws and organizational policies. The ideal candidate is detail-oriented, customer-service focused, and able to handle sensitive information with discretion.

Key Responsibilities

• Assist with a variety of administrative and clerical tasks in support of Human Resources operations.
• Support pre-employment processes, including coordinating and administering pre-employment testing and screenings for both staff and faculty.
• Compile, prepare, and maintain accurate and confidential employment and personnel records, including Gold files.
• Provide administrative support for HR-related projects and programs.
• You must understand the work permits and visas required for the employee's specific role and nationality.
• Maintain and update Human Resources vendor lists.
• Track, process, and reconcile HR-related invoices and assist with payment coordination.
• Support the planning, coordination, and execution of organizational events.
• Assist with the development and delivery of training programs by coordinating schedules, preparing materials, and tracking participation.
• Support compliance with applicable policies, procedures, and employment regulations.
• Perform other related duties as assigned.

Required Qualifications

• Related undergraduate study, or equivalent combination of education and experience.
• One year of administrative or human resources support experience.
• Knowledge of basic HR principles, practices, and employment laws.
• Strong organizational skills and attention to detail.
• Ability to handle confidential information with professionalism and discretion.
• Proficiency with Microsoft Office (Word, Excel, Outlook) and HR information systems.
• Excellent written and verbal communication skills.

Preferred Qualifications

• Bachelor’s degree in Human Resources, Business Administration, or a related field.
• Experience working in an HRIS and applicant tracking system (ATS).
• Experience in a higher education, healthcare, or public sector environment.

Core Competencies

• Customer service orientation
• Attention to detail and accuracy
• Time management and organization
• Professional judgment and discretion
• Ability to work independently and as part of a team
• Adaptability in a fast-paced environment

The Trojan Family Rewards:

We pride ourselves on creating the BEST USC EXPERIENCE, and that begins with our employees! We offer a wide variety of benefits and programs that support our staff and their families, including. For more information, please visit http://benefits.usc.edu

This support advocates for work-life balance and employee well-being. As members of the Trojan family, employees are connected by the traditions and history that make us proud to be Trojans!

As an equal opportunity employer, USC values and promotes diversity, equity, and inclusion in the workplace. The work culture thrives on mutual respect, trust, and synergy amongst all of its members.

USC has great minds that transform the world with their talents and research. Will you be one? Join us!

FIGHT ON!

The hourly rate range for this position is $28.18 - $30.00. When extending an offer of employment, the University of Southern California considers factors such as (but not limited to) the scope and responsibilities of the position, the candidate’s work experience, education/training, key skills, internal peer equity, federal, state, and local laws, contractual stipulations, grant funding, as well as external market and organizational considerations.

USC will consider for employment all qualified applicants with criminal records in a manner consistent with applicable laws and regulations, including the Los Angeles County Fair Chance Ordinance for employers and the Fair Chance Initiative for Hiring Ordinance, and with due consideration for patient and student safety. Please refer to the Background Screening Policy Appendix D for specific employment screen implications for the position for which you are applying. 

USC is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability, or any other characteristic protected by law or USC policy. USC observes affirmative action obligations consistent with state and federal law. USC will consider for employment all qualified applicants with criminal records in a manner consistent with applicable laws and regulations, including the Los Angeles County Fair Chance Ordinance for employers and the Fair Chance Initiative for Hiring Ordinance, and with due consideration for patient and student safety. Please refer to the Background Screening Policy Appendix D for specific employment screen implications for the position for which you are applying. 

We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact USC Human Resources by phone at (213) 821-8100, or by email at [email protected]. Inquiries will be treated as confidential to the extent permitted by law.

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