The HR Coordinator will manage scheduling and coordination of interviews, candidate logistics, onboarding support, and maintain compliance and reporting within HR systems while providing an excellent candidate experience.
Hermeus is a venture-backed defense aviation company reclaiming the lost art of rapid iterative prototyping to build the fastest aircraft in the world today. By prioritizing relentless hardware iteration, we deliver high-speed systems at the pace of the modern battlefield. We work with the Department of War to provide the high-speed capabilities our nation and its allies need to maintain a durable, asymmetric advantage.
This role will work closely with recruiters, candidates, hiring managers, and cross-functional partners to create and deliver an outstanding experience for every candidate while also supporting key HR coordination efforts to ensure a seamless transition from offer acceptance through onboarding.
Responsibilities:
- Deliver a world-class candidate experience from initial scheduling through start date.
- Schedule and coordinate interviews, ensuring seamless integration with candidate and interviewer schedules.
- Handle candidate travel arrangements, including booking flights, hotels, and coordination on the ground.
- Serve as the onsite host, overseeing day-of logistics such as check-ins, room setup, and candidate orientation.
- Welcome and provide onsite tours to candidates.
- Collaborate proactively with recruiters and hiring managers on scheduling, candidate needs, debrief coordination, and follow-ups.
- Partner closely with the People/HR team to coordinate pre-boarding and onboarding logistics, including new hire communications, background check tracking, document collection, and Day 1 readiness.
- Support onboarding execution by ensuring new hires are scheduled for orientation sessions, have the appropriate stakeholders looped in, and are set up for a smooth first week experience.
- Maintain accurate candidate and new hire data within the ATS and HR systems to ensure compliance and reporting integrity.
- Identify and suggest improvements to scheduling workflows, candidate touchpoints, onboarding coordination, and internal systems.
Requirements:
- Prior experience as a Recruiting Coordinator or similar role in recruiting, talent operations, or HR coordination.
- 2+ years of hands-on experience with applicant tracking systems (e.g., Greenhouse, Lever) and scheduling tools (e.g., ModernLoop, GoodTime).
- Experience supporting onboarding, HR operations, or employee lifecycle processes is strongly preferred.
- This role requires a 5-day-a-week, on-site presence.
Preferred Skills and Experience:
- Experience coordinating scheduling and logistics in fast-paced settings such as HR, recruiting, operations, or related functions.
- Proficiency in calendar management and Microsoft Office (Outlook, Word, Excel, Teams).
- Excellent written and verbal communication skills, with strong attention to detail and organizational discipline.
- Candidate- and employee-first mindset with a commitment to delivering positive, professional experiences from interview through onboarding.
The compensation information provided is a general guideline only. Hermeus takes various factors into account, including, but not limited to, the position's scope and responsibilities, the candidate's professional background, education and training, essential skills, and market and business considerations, when presenting a job offer.
Compensation is only one part of our total rewards package. Hermeus offers competitive base pay and equity, generous parental leave, potential for year-end bonuses, and more!
• 100% employer-paid health care
• 401k & retirement plans
• Weekly paid office lunches
• Fully stocked breakrooms
• Stock options
• Paid Parental Leave
• Flexible PTO (exempt) and generous accrued PTO (non-exempt), plus 12 federal holidays off
U.S. EXPORT CONTROL COMPLIANCE STATUS
The person hired will have access to information and items subject to U.S. export controls, and therefore, must either be a “U.S. person” as defined by 22 C.F.R. § 120.62 or otherwise eligible for deemed export licensing. US persons include U.S. citizens, U.S. nationals, lawful permanent residents (green card holders), and asylees and refugees with such status granted, not pending.
EQUAL OPPORTUNITY
Hermeus is an Equal Opportunity Employer. Employment decisions at Hermeus are based solely on merit, competence, and qualifications, without regard to race, color, religion, gender, national origin/ethnicity, veteran status, disability status, age, sexual orientation, gender identity, marital status, mental or physical disability, or any other legally protected status.
Hermeus Los Angeles, California, USA Office
Los Angeles, CA, United States
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