Provide front-desk reception coverage and comprehensive HR administrative support: greeting visitors, answering calls, managing visitor logs, scanning and organizing personnel files, supporting new hire orientation, entering HRIS data (ADP), tracking invoices, coordinating temporary staffing and calendars, and maintaining HR recordkeeping and supplies.
The HR Assistant & Back-Up Receptionist serves as a key support role within the Human Resources Department
and as a professional representative of the Company at the Main Corporate Lobby.
and as a professional representative of the Company at the Main Corporate Lobby.
This position acts as the face of the organization, welcoming guests, employees, clients, and visitors, while also
providing comprehensive administrative support to the HR Team. The role ensures continuity of daily reception
coverage and contributes to HR operational excellence through organization, digitalization, employee engagement
initiatives, and coordination support.
providing comprehensive administrative support to the HR Team. The role ensures continuity of daily reception
coverage and contributes to HR operational excellence through organization, digitalization, employee engagement
initiatives, and coordination support.
This individual must be highly organized, detail-oriented, professional, and able to manage multiple priorities in a
fast-paced environment.
fast-paced environment.
Essential Functions
• Serve as back-up to the Main Receptionist for daily lunch/break coverage and full-day absences
• Provide consistent front desk coverage when assigned
• Professionally answer, screen, and route all incoming main line calls
• Greet and welcome guests, visitors, vendors, and employees with professionalism and warmth
• Maintain visitor log and issue visitor badges in accordance with company security procedures
• Maintain a clean, organized, and professional reception area
• Distribute incoming mail and coordinate outgoing mail and FedEx pickups
• Order and monitor office supply inventory
• Support interdepartmental administrative needs as required
HR Administrative & Operational Support
• Scan and digitally archive employee personnel files as part of the HR Digitalization Project
• Organize and maintain physical employee file systems in compliance with recordkeeping requirements
• Provide consistent front desk coverage when assigned
• Professionally answer, screen, and route all incoming main line calls
• Greet and welcome guests, visitors, vendors, and employees with professionalism and warmth
• Maintain visitor log and issue visitor badges in accordance with company security procedures
• Maintain a clean, organized, and professional reception area
• Distribute incoming mail and coordinate outgoing mail and FedEx pickups
• Order and monitor office supply inventory
• Support interdepartmental administrative needs as required
HR Administrative & Operational Support
• Scan and digitally archive employee personnel files as part of the HR Digitalization Project
• Organize and maintain physical employee file systems in compliance with recordkeeping requirements
HR Assistant & Back-Up Receptionist
•Clean, organize, and maintain HR storage rooms and document retention systems
•Support weekly New Hire Orientations and company training sessions (room setup, materials, attendance tracking, coordination)
•Assist in maintaining and updating centralized training records
•Enter employee and temporary associate data into HRIS systems (ADP or other platforms) as assigned
•Assist with employee badge creation and troubleshooting
•Audit, reconcile, and track HR-related invoices (uniforms, vendors, programs, etc.)
•Support temporary staffing coordination and documentation as assigned
•Maintain compliance logs (as assigned)
•Assist with multiple calendar management and coordination
•Clean, organize, and maintain HR storage rooms and document retention systems
•Support weekly New Hire Orientations and company training sessions (room setup, materials, attendance tracking, coordination)
•Assist in maintaining and updating centralized training records
•Enter employee and temporary associate data into HRIS systems (ADP or other platforms) as assigned
•Assist with employee badge creation and troubleshooting
•Audit, reconcile, and track HR-related invoices (uniforms, vendors, programs, etc.)
•Support temporary staffing coordination and documentation as assigned
•Maintain compliance logs (as assigned)
•Assist with multiple calendar management and coordination
BPM LLP Irvine, California, USA Office
300 Spectrum Center Drive Suite 400, Irvine, United States, 92618
BPM LLP Long Beach, California, USA Office
3800 Kilroy Airport Way Suite 250, Long Beach, United States, 90806
BPM LLP Santa Monica, California, USA Office
2450 Colorado Ave Suite 100E, Santa Monica, United States, 90404
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What you need to know about the Los Angeles Tech Scene
Los Angeles is a global leader in entertainment, so it’s no surprise that many of the biggest players in streaming, digital media and game development call the city home. But the city boasts plenty of non-entertainment innovation as well, with tech companies spanning verticals like AI, fintech, e-commerce and biotech. With major universities like Caltech, UCLA, USC and the nearby UC Irvine, the city has a steady supply of top-flight tech and engineering talent — not counting the graduates flocking to Los Angeles from across the world to enjoy its beaches, culture and year-round temperate climate.
Key Facts About Los Angeles Tech
- Number of Tech Workers: 375,800; 5.5% of overall workforce (2024 CompTIA survey)
- Major Tech Employers: Snap, Netflix, SpaceX, Disney, Google
- Key Industries: Artificial intelligence, adtech, media, software, game development
- Funding Landscape: $11.6 billion in venture capital funding in 2024 (Pitchbook)
- Notable Investors: Strong Ventures, Fifth Wall, Upfront Ventures, Mucker Capital, Kittyhawk Ventures
- Research Centers and Universities: California Institute of Technology, UCLA, University of Southern California, UC Irvine, Pepperdine, California Institute for Immunology and Immunotherapy, Center for Quantum Science and Engineering
