HR Administrative Specialist

HR Administrative Specialist

Position Summary: 

ESAero is seeking an HR Administrative Specialist to provide high-level administrative and project support within the HR department. This role requires excellent communication skills, strong attention to detail, and advanced Excel abilities to manage data, reporting, and projects in a fast-paced environment. The ideal candidate is highly organized, adaptable, and able to pivot quickly as priorities change. 

Key Responsibilities: 

• Perform a variety of administrative functions to support HR operations, including data entry, document preparation, and record management. 

• Create, maintain, and analyze HR reports and dashboards using advanced Excel functions (pivot tables, VLOOKUP, formulas, etc.). 

• Coordinate and track HR projects, ensuring deliverables are met on time and within scope. 

• Assist with employee communications, including drafting correspondence, announcements, and reports. 

• Assist with onboarding, offboarding, and other HR programs as needed 

• Maintain employee files, ensuring compliance with policies and regulations. 

• Respond to internal inquiries and provide high-quality customer service to employees and managers. 

• Adapt quickly to shifting priorities and support multiple projects simultaneously. 

Qualifications: 

• Associate’s or Bachelor’s degree in Human Resources, Business Administration, or related field preferred. 

• Strong administrative background, minimum of 3 years experience, preferably in HR or a corporate environment. 

• Advanced proficiency in Microsoft Excel (pivot tables, formulas, VLOOKUP, data analysis). 

• Exceptional written and verbal communication skills are required. 

• Proven ability to coordinate projects, track progress, and meet deadlines. 

• Strong attention to detail with excellent organizational and time management skills. 

• Ability to work independently as well as collaborate effectively with different departments. 

• Excels in managing multiple tasks/projects in a fast-paced environment with shifting priorities. 

• Experience with HRIS or payroll systems is preferred. 

Comprehensive Benefits & Perks: 

• Health & Wellness: Choose from three health, dental, and vision plans - including a 100% employer-paid option covering both employees and their families. 

• Paid Time Off: Enjoy 120 hours of PTO, 80 hours accrued plus an additional 40 hours of holiday break pay in addition to Christmas Eve, Christmas Day, and New Year’s Day off. 

• Life Insurance: $25,000 employer-paid life insurance policy, with the option to purchase additional coverage for employees and their families. 

• Supplemental Coverage: Access optional benefits such as Critical Illness, Hospital Indemnity, Accident Insurance, and Critical Illness with Skin Cancer coverage. 

• Health Savings Account (HSA): Take advantage of a tax-advantaged HSA to manage medical expenses. 

• Retirement Savings: 401(k) with a company match to support your financial future. 

• Paid Holidays: Enjoy 9 paid holidays throughout the year. 

• Work Environment: A casual dress code, complimentary snacks, and a welcoming company culture. 

• Ideal Location: Work in an area that offers an outstanding quality of life - a perfect place to live, work, and play! 

Company Overview 

Empirical Systems Aerospace, Inc (ESAero) is a leader in aerospace engineering, product development, and manufacturing, dedicated to delivering high-quality, innovative, and cost-effective solutions to the industry. We specialize in cutting-edge system design, rapid product development, precision manufacturing, comprehensive testing, and technology demonstrations to support the evolving needs of the aerospace community. Committed to excellence, on-time delivery, and continuous growth, we invest in infrastructure to expand our manufacturing and aftermarket capabilities while maintaining the highest standards of engineering services. 

At ESAero, we don’t just build products, we engineer solutions that propel  

the aerospace industry forward. 

**This position is fully on-site at ESAero in San Luis Obispo, CA** 

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ESAero is an equal opportunity employer.  
E-Verify participation required for employment.  
Must present proof of authorization to work in the United States.     
Must be able to pass background check.    
Hiring Range: $26.25 - 31.25 (DOE)