FINANCE ASSISTANT LA

ANOTHER A STORY

ANOTHER A STORY DESIGNS AND PRODUCES BRAND EXPERIENCES FOR CLIENTS SUCH AS HERMÈS, CHANEL, DIOR, CARTIER, DRUNK ELEPHANT, BREGUET AND MANY MORE.

THE EXPERIENCES RANGE FROM INFLUENCER TRIPS TO POP UP SHOPS, EVENT SET UPS, INSTALLATIONS AND LOUNGE ACTIVATIONS. THE COMPANY HAS OFFICES IN LONDON, LOS ANGELES, NEW YORK AND PRESENCE IN DUBAI, MIAMI AND PARIS.

THE TEAM OF 50+ CONSISTS OF DESIGNERS, PRODUCERS, COORDINATORS AND A FINANCE AND OPERATIONS TEAM.

JOB TITLE: FINANCE ASSISTANT

LOCATION: WEST HOLLYWOOD OFFICE, 4 DAYS IN OFFICE - 1 DAY WORKING FROM HOME

REPORTING INTO: US SENIOR FINANCE ASSISTANT

WORKING WITH: US & UK FINANCE TEAMS & PRODUCTION TEAM

ROLES & RESPONSIBILITIES

WE ARE SEEKING A MOTIVATED AND DETAIL-ORIENTED FINANCE ASSISTANT TO JOIN OUR TEAM IN OUR WEST HOLLYWOOD OFFICE. THIS ROLE IS TRANSACTIONAL IN NATURE AND REQUIRES A GOOD LEVEL OF OFFICE-BASED FINANCE EXPERIENCE, SPECIFICALLY IN ACCOUNTS PAYABLE AND EXPENSE/CREDIT CARD RECONCILIATION.

INVOICE PROCESSING

• MANAGE THE ACCOUNTS PAYABLE EMAIL
• REVIEW AND VERIFY INVOICES FOR ACCURACY AND COMPLETENESS
• BOOK ALL INVOICES, CREDIT NOTES, AND EXPENSE CLAIMS INTO PAPRIKA
• COMPLETE NEW SUPPLIER CONFIRMATIONS, CREATION OF NEW SUPPLIER RECORDS, AND COMPLETION OF CALL BACKS
• PERFORM SUPPLIER RECONCILIATIONS AND FOLLOW UP ANY QUERIES OR MISSING INVOICES
• PRODUCE WEEKLY PAYMENT RUN FILE FOR SENIOR FINANCE ASSISTANT TO LOAD INTO THE ONLINE BANKING PORTAL
• MONITOR ACCOUNTS PAYABLE AGING AND FOLLOW UP ON OVERDUE INVOICES
• RESPOND TO QUERIES (PROOF OF PAYMENTS OR OVERDUE INVOICES)

EXPENSE AND CREDIT CARD RECONCILIATION

• MANAGE CREDIT CARD TRANSACTIONS AND RECONCILIATIONS
• SEND OUT EMAILS CHASING MISSING RECEIPTS FOR CREDIT CARD TRANSACTIONS
• BUSINESS ACCOUNTS RECONCILIATIONS, INCLUDING AMAZON, UBER ETC
• EXPENSE CLAIMS COMPLIANCE– CROSS-CHECKING COMPLIANCE WITH TRAVEL POLICY AND ANY OTHER APPLICABLE POLICIES

BANK RECONCILIATIONS

• DAILY BANK RECONCILIATIONS
• BOOK PAYMENTS INTO PAPRIKA MADE OUTSIDE OF PAYMENT RUNS – TAX PAYMENTS, SALARIES, FX PAYMENTS FOR SUBS, INTERCOMPANY ADVISORY FEES
• FOLLOW UP FOR APPROVALS/QUERIES FOR INVOICES BOOKED IN PAPRIKA

ADMINISTRATIVE SUPPORT

• ASSIST WITH INTERNAL AND EXTERNAL AUDIT INQUIRIES
• PROVIDE ADMINISTRATIVE SUPPORT TO THE FINANCE TEAM AS NEEDED
• SUPPORT WITH 1099 PREPARATION AND RECONCILIATON

REQUIREMENTS

• A DEGREE IN FINANCE, ACCOUNTING, BUSINESS ADMINISTRATION, OR A RELATED FIELD IS PREFERRED
• RELEVANT CERTIFICATIONS ARE A PLUS
• MINIMUM OF 2 YEARS OF EXPERIENCE IN A FINANCE OR ACCOUNTING ROLE
• DEMONSTRATED EXPERIENCE IN ACCOUNTS PAYABLE, EXPENSES, AND CREDIT CARD RECONCILIATION
• EXPERIENCE IN ACCOUNTING/EXPENSE SOFTWARE SUCH AS PAPRIKA

SKILS & ATTRIBUTES

• PROFICIENCY IN MICROSOFT OFFICE, PARTICULARLY EXCEL
• STRONG ATTENTION TO DETAIL AND ORGANISATIONAL SKILLS
• EXCELLENT COMMUNICATION AND INTERPERSONAL SKILLS
• ABILITY TO WORK INDEPENDENTLY AND AS PART OF A TEAM
• HIGH LEVEL OF INTEGRITY AND PROFESSIONALISM
• EAGERNESS TO LEARN AND DEVELOP NEW SKILLS
• ABILITY TO HANDLE SENSITIVE INFORMATION CONFIDENTIALLY

WHAT WE OFFER

• COMPREHENSIVE BENEFITS PACKAGE
• OPPORTUNITY FOR CAREER GROWTH AND DEVELOPMENT WITHIN A DYNAMIC AND INNOVATIVE COMPANY CULTURE
• FLEXIBLE WORKING ARRANGEMENTS AVAILABLE