Executive Assistant

• Provide administrative support to division leadership and staff, ensuring continuity of operations and compliance with applicable policies and procedures.
• Manage leadership calendars; schedule meetings, briefings, interviews, and other events; and coordinate associated logistics.
• Serve as a primary point of contact for leadership, employees, and external stakeholders, facilitating communication and tracking action items.
• Answer and route telephone calls and respond to routine inquiries on behalf of leadership.
• Coordinate travel arrangements and process travel authorizations and vouchers in the Defense Travel System (DTS).
• Prepare, review, and distribute formal correspondence in accordance with the Navy Correspondence Manual.
• Prepare meeting agendas, record minutes, and track follow-up actions.
• Support timekeeping processes by running reports, identifying discrepancies, and ensuring accurate labor charging and approvals.
• Process personnel actions, employment verifications, onboarding documentation, and other personnel-related administrative activities.
• Coordinate training and workforce development activities, including course administration, training records management, and instructor support.
• Maintain staff directories, seating charts, organizational records, and other administrative files.
• Process office supply and procurement requests through approved systems, track orders, and provide status updates.
• Maintain reports, metrics, and records to support organizational readiness, compliance, and workforce management.
• Audit, organize, and maintain administrative, personnel, and training files.
• Provide backup administrative support and assist with special projects as assigned.

• Active Secret Clearance.
• Associate degree in any field, or equivalent combination of education, training, or additional relevant work experience.
• 2 years or more of administrative, secretarial, executive assistant, or related experience.
• Experience managing calendars, scheduling meetings, and coordinating administrative activities.
• Proficiency with Microsoft Office Suite, including Outlook, Word, Excel, Teams, and SharePoint.
• Strong organizational, communication, and customer service skills.
• Ability to handle sensitive and confidential information with discretion.

• Experience supporting timekeeping, payroll, or labor reporting functions.
• Experience supporting DoD, Navy, NAVSEA, or other federal government organizations.
• Experience with personnel actions, onboarding, and human resources support functions.

The compensation for this position: $24.00-$25.00 hourly
More about DT Professional Services:

We’re looking for driven individuals to contribute to our talented & innovative team! At DT Professional Services, we offer insurance benefits that include medical, dental, and vision coverage, life insurance, long & short-term disability, 401(k) retirement plans (with employer match), tuition & certificate reimbursement, along with paid time off (vacation/sick/holidays). We are happy to to offer growth opportunities for you to grow in your career - your success is our success!

DT Professional Services is a HUBZone certified Small Business; highly experienced in building award-winning custom software solutions. Established in 2013, we bring over a decade of experience delivering technology services and solutions that specialize in web & custom application development, project & program management, mobile & cloud computing services.

Our Mission is to provide cutting-edge, customer-oriented technology solutions that maximize value, drive engagement, and empower your business. We do this by employing talented & driven individuals who share the same goals and excitement for the work we do. DT Professional Services believes in fostering collaboration, career growth and building lasting relationships with our employees.