Executive Assistant

Location Designation: Hybrid - 3 days per week
Executive Assistant
Location Designation: Hybrid - 3 days per week
When you join New York Life, you're joining a company that values career development, collaboration, innovation, and inclusiveness. We want employees to feel proud about being part of a company that is committed to doing the right thing. You'll have the opportunity to grow your career while developing personally and professionally through various resources and programs. New York Life is a relationship-based company and appreciates how both virtual and in-person interactions support our culture.
This position is hybrid - Tuesday - Thursday in the New York Office and Monday and Friday work from home.
Role Overview:
The Executive Assistant will provide support for Controllers. This individual will be responsible for working both strategically and tactically on highest team priorities and provide administrative support for Controllers and his extended leadership team. This individual will stretch into organizing and tracking team objectives and goals while providing support for team's day-to-day operating priorities. In addition, this individual will have significant responsibility in managing multiple priorities, inclusive of department-wide event planning, and have oversight of other Executive Assistants on the team. This role requires close partnership with senior leaders, their assistants, and employees at all levels of the organization.
What You'll Do:

• Team Planning: Support team event planning and create team operating agenda, inclusive of weekly, monthly, quarterly rhythm.

• Administrative Planning & Execution: Coordinate across multiple teams' calendars for seamless execution of team activities.
• Assist Controller with critical activities and ensure timely prioritization and execution. Effectively maintain and manage leaderships' business calendars.
• Handle all aspects of administrative support for leadership and their teams in a timely and professional manner
• Coordinate and schedule meetings, handle travel reservations, and organize conference/video calls, often involving multiple locations.
• Coordinate logistics for all meetings including IT, room set up, and catering as needed
• Utilize Microsoft Office Suite to assist with presentations and reporting
• Project manage smaller team initiatives, if needed

• Meeting Preparation and Presentations: Lead development of logistics, agendas, and materials for business and team meetings (e.g., leadership team meetings, strategic business IT community forums), ensuring alignment, clarity, and accuracy of materials.
• Prepare presentations and memos for various audiences, including senior leaders.
• Assist with written communications

• Travel & Expense - prepare/reconcile travel expenses
• Review and process invoices and expense reports in a timely and accurate manner.

• Communications: Develop internal communications, on behalf of Controller, to ensure timely and relevant information-sharing. Draft talking points for key leader presentations, ensuring appropriate and cohesive messaging.
• Flexibility: Remain flexible if priorities change and maintain involvement in a wide variety of tasks based on business demands that arise. Own ad-hoc administrative tasks (e.g., compliance approvals, applause recognition reporting).

• Relationship Management:Oversight of other Executive Assistants on the team; Develop and maintain strong relationships with other Executive Assistants, including providing back-up when needed

What You'll Bring:

• Excellent organizational skills and attention to detail. Strong follow up skills
• Strong interpersonal skills with a high level of professionalism
• Excellent written and verbal communication skills
• Ability to prioritize and multi-task
• Possesses a sense of urgency
• Prior task management experience
• Ability to maintain confidentiality, good judgment and diplomacy
• Proficient in Microsoft Office including Word, PowerPoint and Excel, including the ability to create professional communication and reports using Word. Ability to draft and format presentations in PowerPoint. Foundational Excel experience and skills to create charts, diagrams and tables of data
• Bachelor's degree preferred
• Minimum of 8 years of experience supporting senior level executives in a corporate environment

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Pay Transparency
Salary Range: $73,500-$105,000
Overtime eligible: Nonexempt
Discretionary bonus eligible: Yes
Sales bonus eligible: No
Actual base salary will be determined based on several factors but not limited to individual's experience, skills, qualifications, and job location. Additionally, employees are eligible for an annual discretionary bonus. In addition to base salary, employees may also be eligible to participate in an incentive program.
Company Overview
At New York Life, our 180-year legacy of purpose and integrity fuels our future. As we evolve into a more technology-, data-, and AI-enabled organization, we remain grounded in the values that drive lasting impact.
Our diverse business portfolio creates opportunities to make a difference across industries and communities-inviting bold thinking, collaborative problem-solving, and purpose-driven innovation. Here, you'll find the rare balance of long-standing stability and forward momentum, supported by an inclusive team that honors tradition while embracing progress.
As a Fortune 100 mutual company, we offer a place to grow your skills, contribute to meaningful work, and deliver solutions that matter. Your ideas drive what's next, and your growth powers it.
Our Benefits
We provide a full package of benefits for employees - and have unique offerings for a modern workforce, including leave programs, adoption assistance, and student loan repayment programs. Based on feedback from our employees, we continue to refine and add benefits to our offering, so that you can flourish both inside and outside of work.Click hereto discover more about our comprehensive benefit options or visit our NYL Benefits Site.
Our Commitment to Inclusion
At New York Life, fostering an inclusive workplace is fundamental to who we are and how we serve our communities. We have a longstanding commitment to creating an environment where individuals can contribute their best and succeed together. This foundation is rooted in our core values of humanity and integrity, ensuring that every employee feels valued and supported. By embracing a broad range of perspectives and experiences, we achieve greater success and fulfill our promise of providing financial security and peace of mind to families across all communities. Click here to learn more about New York Life's leadership in this space.
Recognized as one of Fortune's World's Most Admired Companies, New York Life is committed to improving local communities through a culture of employee giving and volunteerism, supported by the Foundation. We're proud that due to our mutuality, we operate in the best interests of our policy owners. To learn more about career opportunities at New York Life, please visit the Careers page of www.NewYorkLife.com.
Visit our LinkedIn to see how our employees and agents are leading the industry and impacting communities.
Visit our Newsroom to learn more about how our company is constantly evolving to meet our clients' and employees' needs.
Job Requisition ID: 93203