The Executive Assistant will manage schedules, coordinate travel, prepare reports and presentations, and support executive initiatives and administration tasks.
We offer competitive salary, full benefits package, Paid Time Off, and opportunities for professional growth
Established in 1981, Orient Express Container (OEC) Group is one of the top freight forwarders in the transportation industry. We provide freight transportation, logistics, and information services to over 50,000 customers through a network of global offices.
Our employees recognize the impact we make in the global supply chain through staying on top of the ever-changing logistics industry with the goal of delivering quality information and services to our clients.
As an Executive Assistant, you will perform various day-to-day administrative tasks and support projects for the Executive Vice President within our corresponding region. This role will also collaborate with local Administrative and Executive staff to support individual- and company-wide initiatives.
Requirements:
Established in 1981, Orient Express Container (OEC) Group is one of the top freight forwarders in the transportation industry. We provide freight transportation, logistics, and information services to over 50,000 customers through a network of global offices.
Our employees recognize the impact we make in the global supply chain through staying on top of the ever-changing logistics industry with the goal of delivering quality information and services to our clients.
As an Executive Assistant, you will perform various day-to-day administrative tasks and support projects for the Executive Vice President within our corresponding region. This role will also collaborate with local Administrative and Executive staff to support individual- and company-wide initiatives.
Requirements:
- Previous work experience in the freight forwarding/Logistics industry and/or Bilingual in English and Mandarin is required.
- Strong command of Microsoft Office 365 (Word, Excel, PowerPoint, etc.) is required.
- Ability to work in a fast-paced office environment while handling various requests and concurrent tasks.
- Project management experience is highly preferred.
- Experience preparing reports (i.e. sales trend, organizational planning, daily report, etc.).
- Must have the ability to demonstrate thorough follow-up abilities on all assignments.
- Ability to display discretion with confidential information.
- Ability to successfully communicate with all levels of management.
- Possess a positive attitude and a willingness to learn.
- Manage Executive staff’s Outlook calendars and independently schedule appointments.
- Coordinate travel plans, create itineraries, and arrange transportation for Executive staff.
- Compile documents for travel-related business meetings and coordinate lodging arrangements.
- Attend meetings with Executives and prepare meeting minutes.
- Manage Executive customer accounts and provide sales quotes.
- Gather data from multiple sources and prepare daily/monthly/quarterly/yearly reports.
- Prepare reports and internal/external PowerPoint presentations.
- Organize and prepare monthly expense reports.
- Support front office Administration when needed.
- Other duties as assigned.
- $28-$35/hour dependent on transferable experience and education level.
- 10-days PTO (Paid Time Off), Employee Appreciation Days, Paid Holidays, Sick/Flex time.
- Full Health Insurance coverage including medical, dental, vision, term life, and accident insurance.
- 401K retirement plan with 3% company match.
- Discounted pet insurance - woof! woof! meow!
- Annual performance bonus and mid-year reviews for salary increases.
- Associate degree or higher is preferred.
Top Skills
Microsoft Office 365
Similar Jobs
AdTech • Cloud • Digital Media • Information Technology • News + Entertainment • App development
The Executive Assistant manages day-to-day administrative functions for senior executives, coordinating schedules, travel, meetings, and reports while maintaining excellent communication and organizational skills.
Top Skills:
MS OfficePowerPoint
Cloud • Hardware • Security • Software
The Executive Assistant supports the VP of Sales Strategy and Operations, managing calendars, assisting with events, and ensuring smooth operations.
Top Skills:
Google G-Suite
Artificial Intelligence • Cloud • HR Tech • Information Technology • Productivity • Software • Automation
The Executive Assistant will manage calendars, coordinate meetings, handle travel arrangements, assist in onboarding, and manage expenses for Senior Leadership.
Top Skills:
Ai-Powered ToolsBoxConcurOutlookPowerPointWordZoom
What you need to know about the Los Angeles Tech Scene
Los Angeles is a global leader in entertainment, so it’s no surprise that many of the biggest players in streaming, digital media and game development call the city home. But the city boasts plenty of non-entertainment innovation as well, with tech companies spanning verticals like AI, fintech, e-commerce and biotech. With major universities like Caltech, UCLA, USC and the nearby UC Irvine, the city has a steady supply of top-flight tech and engineering talent — not counting the graduates flocking to Los Angeles from across the world to enjoy its beaches, culture and year-round temperate climate.
Key Facts About Los Angeles Tech
- Number of Tech Workers: 375,800; 5.5% of overall workforce (2024 CompTIA survey)
- Major Tech Employers: Snap, Netflix, SpaceX, Disney, Google
- Key Industries: Artificial intelligence, adtech, media, software, game development
- Funding Landscape: $11.6 billion in venture capital funding in 2024 (Pitchbook)
- Notable Investors: Strong Ventures, Fifth Wall, Upfront Ventures, Mucker Capital, Kittyhawk Ventures
- Research Centers and Universities: California Institute of Technology, UCLA, University of Southern California, UC Irvine, Pepperdine, California Institute for Immunology and Immunotherapy, Center for Quantum Science and Engineering
