Executive Assistant

BaRupOn, a California-based, multi-faceted company specializing in logistics, global supply solutions, and government contracting, is seeking a highly skilled Executive Assistant to support our executive leadership in Irvine, CA. Our work spans diverse industries and international markets, requiring a professional with a strong business background, a proactive mindset, and the ability to manage sensitive information with the utmost discretion.

Position Summary

This role goes beyond traditional executive support. We are looking for someone who is adaptable, hands-on, and willing to contribute wherever the company needs support. While executive-level administrative responsibilities are central to the role, priorities may evolve, and flexibility is essential. This position is ideal for a professional who is comfortable handling high-level responsibilities while also assisting with broader company needs to ensure smooth daily operations.

Responsibilities:

• Provide high-level administrative support to executives, including scheduling, correspondence, and document preparation

• Assist with contract review, drafting, and filing in coordination with legal counsel

• Maintain organized records and files, ensuring compliance with company and legal standards

• Coordinate meetings, prepare agendas, and track follow-up actions

• Conduct research and prepare reports to support executive decision-making

• Act as a liaison between executives and internal/external stakeholders

• Assist across departments to support evolving company priorities

Qualifications:

• Strong business background

• Preferred: Studies in Business Law or related field

• Minimum 3 years of legal work experience (law firm or in-house)

• Exceptional organizational skills and attention to detail

• Excellent written and verbal communication skills

• Ability to manage multiple priorities and meet deadlines under pressure

• High level of professionalism and discretion

• Comfortable taking direction and contributing beyond a narrowly defined role

Why Join BaRupOn?

• Be part of a growing, globally connected company

• Work closely with executive leadership and gain insight into strategic operations

• Competitive compensation and benefits package