Executive Assistant

Job Description:

The Executive Assistant provides high-level administrative support to the SVP of Emerging Markets at Envista Headquarters in Brea, CA and must be in commutable distance to Brea, CA. At times, this role will also provide support to members of their teams. This role requires an initiative-taking, detail-oriented individual with exceptional organizational skills and the ability to manage multiple priorities in a fast-paced environment. The ideal candidate will have a strong background in executive support, excellent communication skills, and the ability to handle confidential information with discretion.

Essential Duties and Responsibilities:

• Manage calendars and schedule meetings.
• Coordinate travel and meeting logistics.
• Assist with special projects and initiatives, ensuring timely completion in alignment with leaders’ and organization’s goals.
• Complete expense reports
• Handle sensitive information with high integrity and discretion, maintaining confidentiality at all times.
• Build and maintain strong relationships with key stakeholders.
• Work flexible hours as needed.

Job Requirements:

• Bachelors’ Degree or 5+ years of Executive Assistant experience in lieu of education.
• Minimum 4+ years of executive administrative experience supporting senior leadership in a corporate environment.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook & MS Teams)
• Ability to work full-time (5 days per week), onsite in a corporate environment.
• Must reside within a commutable distance to Brea, CA.

Preferred Skills:

• Excellent organization and time management skills
• Domestic and international travel booking experience, including arranging complex and detailed travel plans, itineraries, and agendas; compiling documents for travel-related meetings.
• Strong written and verbal communication skills; ability to create effective reports, presentations, and correspondence.
• Strong problem-solving skills and attention to detail
• Ability to manage tasks or projects with multiple deadlines.
• Ability to prioritize, anticipate and pro-actively identify the needs of multiple executives; experience trouble shooting to resolve issues with a sense of urgency.
• High level of professionalism and discretion
• Demonstrated collegiality, team orientation, positive attitude, common sense, determination, and ongoing desire to learn, grow and contribute.
• Event planning and meeting management experience
• Ability to work independently and cross-functionally with other Executive Assistants on staff.

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Target Market Salary Range:

Actual compensation packages take into account a wide range of factors that are unique to each candidate, including but not limited to geographic location; skill sets; relevant education and certifications; depth of experience; performance; and other business and organizational needs. The disclosed reasonable estimate has not been adjusted for the applicable geographic differential associated with the location at which the position may be filled.  At Envista, it is not typical for an individual to be hired at or near the top of the range for their role and compensation decisions are dependent on the facts and circumstances of each case. The total compensation package for this position may also include an annual performance bonus, medical/dental/vision benefits, 401K match, and/or other applicable compensation plans.

Operating Company:

Envista is a global family of more than 30 trusted dental brands, united by a shared purpose: to partner with professionals to improve lives. Envista helps its partners deliver the best possible patient care through industry-leading products, solutions, and technology. Our comprehensive portfolio, including dental implants and treatment options, orthodontics, and digital imaging technologies, covers an estimated 90% of dentists’ clinical needs for diagnosing, treating, and preventing dental conditions as well as improving the aesthetics of the human smile.

Envista and all Envista Companies are equal opportunity employers that evaluate qualified applicants without regard to race, color, national origin, religion, sex, age, marital status, disability, veteran status, sexual orientation, gender identity, or other characteristics protected by law. The “EEO is the Law” poster is available at: http://www.dol.gov/ofccp/regs/ compliance/posters/pdf/eeopost.pdf.

Envista and its family of companies (Envista) will not accept unsolicited resumes from any source other than directly from a candidate.  Envista will consider unsolicited referrals and/or resumes submitted by vendors such as search firms, staffing agencies, professional recruiters, fee-based referral services and recruiting agencies (Agency) to have been referred by the Agency free of charge and Envista will not pay a fee for any placement resulting from the receipt such unsolicited resumes.  An Agency must obtain advance written approval from Envista's internal Talent Acquisition or Human Resources team to submit resumes, and then only in conjunction with a valid fully-executed contract approved by the Global Talent Acquisition leader and in response to a specific job opening.  Envista will not pay a fee to any Agency that does not have such agreement and written approval in place.