Executive Assistant

MongoDB’s mission is to empower innovators to create, transform, and disrupt industries by unleashing the power of software and data. We enable organizations of all sizes to easily build, scale, and run modern applications by helping them modernize legacy workloads, embrace innovation, and unleash AI. Our industry-leading developer data platform, MongoDB Atlas, is the only globally distributed, multi-cloud database and is available in more than 115 regions across AWS, Google Cloud, and Microsoft Azure. Atlas allows customers to build and run applications anywhere—on premises, or across cloud providers. With offices worldwide and over 175,000 new developers signing up to use MongoDB every month, it’s no wonder that leading organizations, like Samsung and Toyota, trust MongoDB to build next-generation, AI-powered applications.

MongoDB is searching for an Executive Assistant based out of Palo Alto, CA to support our CISO and 2 Security VPs. Your day will consist of managing and prioritizing a steady stream of requests, such as calendar management, booking travel, completing expenses and various side projects. To succeed, you’ll need to balance these multiple tasks. You will need to have an ability to build relationships quickly, and adapt to different working styles. You should feel comfortable interacting with high-level executives and operating in a fast-paced environment. This position is ideal for someone who is organized, accountable and is looking to further develop their career. 

• Manage executive calendars by collaborating with peers in a prompt and creative way, to accommodate challenging and last minute requests
• Research, book, and amend, all travel and manage changes as they arise 
• Track and submit expenses 
• Work with our procurement team to organize team dinners and events 
• Plan on-sites and offsites (domestic and international)
• Maintain distributions lists and track action items and key issues to closure with a high degree of integrity and accountability
• Able to accommodate multiple time zones as execs are traveling
• Prioritize a steady stream of requests, exercising judgment on prioritization with minimal guidance from executives
• Collaborate with other R&D/ Security team members to support various initiatives and events
• Attend meetings to take detailed notes and distribute action items 
• Partner with internal comms team for potential speaking engagements/conferences for execs to attend/speak at
• Keep strict confidentiality of all business critical and proprietary information that you may be exposed to
• Assist with onboarding new hires when requested 
• Open to travel when needed on occasion 
• Pay close attention to detail and professionalism during all email communications especially with executives, board members and customers

• 5+years experience as in administrative or executive support work, prior experience in tech preferred
• Bachelor's Degree or equivalent work experience is preferred
• Highly organized and detail-oriented
• Exceptional verbal and written communication skills
• Proficiency with Google Apps (Gmail, Google Docs, Google Calendar), Concur, Zoom preferred
• Creative, flexible, and innovative team player
• Experience with vendor sourcing, planning offsites and special projects
• Open to feedback and growth opportunities
• Able to handle highly sensitive and confidential material
• Experience booking both domestic and international travel
• Interest in Security is preferred but not required

To drive the personal growth and business impact of our employees, we’re committed to developing a supportive and enriching culture for everyone. From employee affinity groups, to fertility assistance and a generous parental leave policy, we value our employees’ wellbeing and want to support them along every step of their professional and personal journeys. Learn more about what it’s like to work at MongoDB, and help us make an impact on the world!

MongoDB is committed to providing any necessary accommodations for individuals with disabilities within our application and interview process. To request an accommodation due to a disability, please inform your recruiter.

MongoDB, Inc. provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type and makes all hiring decisions without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

ReqID: 2263155382