Executive Assistant

Organization Summary

The LA Conservation Corps (“the Corps”) is a private, non-profit organization that has helped at-risk young adults develop themselves since 1986. To date, more than 20,000 young people have participated in the Corps classes and service projects, learning new skills while contributing to the quality of life for residents of the greater Los Angeles area.

Mission
We create equitable opportunities for young people to build resilience in themselves, their communities and the environment through a program of work, education and support.

Position Summary

Reporting to the Chief Executive Officer (CEO), the Executive Assistant serves as a trusted strategic partner to the Chief Executive Officer, providing high-level administrative, operational, and project management support. This position manages the CEO's office, serves as a primary liaison to the Board of Directors, supports development and fundraising activities, and coordinates special projects and organizational initiatives.

The Executive Assistant must exercise sound judgment, maintain the highest level of confidentiality, anticipate organizational needs, and effectively manage multiple priorities in a fast-paced environment. The ideal candidate is highly organized, proactive, detail-oriented, and committed to supporting the mission and goals of the organization.

Responsibilities

Executive Office Management

• Manages and coordinates the CEO's calendar, appointments, meetings, travel arrangements, and speaking engagements.
• Prioritizes and manages incoming communications, correspondence, and requests for the CEO.
• Prepares meeting agendas, presentations, reports, briefing materials, and correspondence.
• Tracks and monitors follow-up actions, deadlines, and strategic priorities assigned by the CEO.
• Serves as a gatekeeper and point of contact for internal and external stakeholders.
• Coordinates executive meetings and leadership team activities.
• Drafts and edits correspondence, speeches, presentations, reports, and other executive communications.
• Maintains confidential files, records, and sensitive organizational information.
• Manages travel logistics, expense reports, and reimbursement documentation for the CEO.
• Supports CEO participation in community, civic, fundraising, and partnership events.

Board of Directors Liaison

• Serves as the primary administrative liaison between the CEO and Board of Directors.
• Coordinates all Board and committee meetings, including scheduling, logistics, meeting materials, and communications.
• Prepares and distributes Board packets, agendas, minutes, resolutions, and supporting documentation.
• Maintains Board records, governance documents, committee rosters, and historical archives.
• Tracks Board member terms, attendance, committee assignments, and annual compliance requirements.
• Supports Board recruitment, onboarding, orientation, and engagement activities.
• Coordinates annual Board affirmations, conflict-of-interest disclosures, and governance documentation.
• Facilitates communication between Board leadership and executive staff.
• Assists with planning and execution of Board retreats, special meetings, and strategic planning sessions.

Development and Fundraising Support

• Provides administrative support to the Development and Communications Department.
• Assists with donor stewardship and cultivation activities.
• Coordinates donor meetings, site visits, and fundraising events involving the CEO.
• Supports preparation of fundraising proposals, sponsorship materials, donor presentations, and reports.
• Maintains donor tracking systems and supports donor acknowledgment processes.
• Assists with Board fundraising initiatives and volunteer engagement activities.
• Coordinates event logistics and executive participation in fundraising campaigns and special events.
• Supports preparation of reports and materials for development committees and fundraising efforts.
• Assists with grant-related administrative activities, as needed.

Special Projects and Strategic Initiatives

• Coordinates and manages special projects assigned by the CEO.
• Tracks progress on strategic initiatives and organizational priorities.
• Develops project plans, timelines, and status reports.
• Conducts research and prepares briefing materials on key organizational issues.
• Facilitates cross-departmental coordination for organizational initiatives.
• Supports implementation of strategic plans, organizational goals, and executive priorities.
• Assists with planning and execution of organizational events, recognition programs, and leadership activities.
• Monitors project deliverables and ensures timely completion of assigned tasks.

Organizational Leadership Support

• Supports Executive Management Team meetings and initiatives.
• Prepares reports, dashboards, and presentations for leadership meetings.
• Assists with organizational communications and executive announcements.
• Coordinates leadership retreats, planning sessions, and staff engagement activities.
• Supports organizational culture and employee engagement initiatives as directed.
• Represents the CEO's office with professionalism and exceptional customer service.
• Other duties may be assigned, as needed.

Please note that this job description is not intended to provide a comprehensive list of all duties, responsibilities, or activities that may be required of the employee in this role.  Duties responsibilities and activities may change at any time and without notice. 

Minimum Requirements/Qualifications

• Demonstrate excellent communication and presentation skills (verbal and written); characterized by actively listening and ensuring respectful two-way communication. 
• Demonstrate sensitivity, understanding, and the ability to effectively interact with individuals (internal and external) from diverse cultural, socioeconomic, disability and ethnic backgrounds. 
• Demonstrate strong time management skills and a high level of attention to detail. 
• Demonstrate a high level of accountability, responsibility, and dependability. 
• Demonstrate teamwork through cooperation and collaboration with others. 
• Demonstrate a positive attitude, self-discipline and self-awareness. 
• Ability to prepare concise, logical and grammatically correct documents, reports, and presentations. 
• Ability to accept, direct and perform responsibilities and assigned tasks as a project team member in support of the overall project. 
• Ability to explain policies, procedures, directions and represent the Corps’ philosophy and values to a wide range of audiences including Corpsmembers, programmatic staff, management and the public. 
• Ability to structure tasks, establish priorities and set goals. 
• Ability to effectively perform the physical requirements of the job, as well as train others. 
• Ability to effectively provide presentations, work demonstrations, and instruction to others to promote and establish of culture of safety. 
• Ability to balance competing priorities and multiple stakeholders.  
• Ability to work independently. 
• Intermediate level of computer skills (Microsoft Office environment) including Excel, Word, PowerPoint, and Internet research. 
• High level of interpersonal skills, integrity and the ability to keep information confidential. 
• Uses good judgment, evaluates alternatives in the achievement of quality outcomes.  
• Results-/Solution-oriented; flexible. 
• Passion for the Corps and ability to articulate its mission. 
• Experience with using and updating databases.
• Excellent attention to detail and accuracy in entering data.

Education And Experience

• High school Diploma.
• Three (3) to five (5) years of progressively responsible executive administrative support experience.
• Experience coordinating complex projects and organizational initiatives.
• Bachelor’s Degree (from an accredited institution) in Business Administration, Public Administration, Communications, Nonprofit Management or a related field, preferred.
• Experience supporting a Chief Executive Officer, Executive Director, President, or senior executive preferred.
• Experience working with nonprofit Boards of Directors strongly preferred.
• Experience supporting fundraising, donor relations, or development activities preferred.

Other Duties and Requirements

• California Class C Driver’s License, validation of driving record for commercial policy insurability per the requirements of the state of California.  
• Occasional use of private vehicle for company purposes; validation of driving record and approval of commercial policy insurability is required in conjunction with proof of personal minimum liability insurance coverage per the requirements of the State of California.  Mileage will be reimbursed at the Internal Revenue Service (IRS) standard mileage rate. 
• Pass a post-offer drug/alcohol screen test before commencing employment (required to submit for the drug/alcohol screening at a company designated facility)  
• Pass a post-offer Live Scan (fingerprint/background clearance-Department of Justice) before commencing employment.   
• Reference checks will be conducted.  Employment is contingent upon receipt of acceptable references.  

Salary and Benefits

• Hourly rate range $29.99 - $37.96. A starting hourly rate higher than $29.99 is based on a level of experience and education that significantly exceeds the minimum requirements and is commensurate with the compensation scale.
• Medical, Dental, Vision Benefits with 93% employer coverage of costs for employee and 79% coverage for additional family members.     
• 3 weeks of vacation accrued per year; 11 paid Holidays and 80 hours of sick time accrued per year.    
• 401k retirement plan with match of up to 3%. 

Application Procedure

Complete application and provide resume and cover letter at www.lacorps.org.  The Los Angeles Conservation Corps only employs individuals who are lawfully authorized to work in the United States. 

Based upon a review of your application and supportive information, applicants will be considered for the interview portion.  The interview will cover education and experience requirements.  Applicants who need reasonable accommodations to apply or interview for this position must notify Human Resources at least four (4) business days before the closing date of the position or, if applicable, at the time an interview is scheduled.

AA/EEO Statement

It is the policy of LA Conservation Corps to seek and employ qualified workforce at all locations, job sites, and facilities, and to provide equal employment opportunities for all applicants and employees in recruiting, hiring, placement, training, compensation and benefits, promotion, transfer, and termination.

LA Conservation Corps

Equal Opportunity Employer 

www.lacorps.org