Provides independent executive and administrative support, including correspondence, meeting coordination, agenda and minute preparation, calendar and travel management, mail processing, document preparation, reporting support, and departmental liaison duties. Develops workflow processes and systems with minimal supervision while maintaining professional communication and organization.
Cottage Health seeks an Executive Assistant responsible for providing independent administrative support and develop workflow process and systems with minimal supervision and direction. Responsibilities include:
- Communication: Prepares routine correspondence (letters, memoranda, reports, minutes, etc.) and edits to assure grammatical accuracy and professional presentation.
- Sends out agendas prior to meeting, takes minutes, transcribes the information and distributes the minutes.
- Coordinates meetings, travel arrangements and other duties or projects as needed for members of the department and other duties or projects as needed.
- Performs administrative and executive support including answering telephones, processing all incoming and outgoing mail, managing calendar, coordinating meetings, arranging travel, filing, faxing and copying, etc.
- Coordinates gathering of input, documents, etc. from single sources for reports and presentations.
Serves as liaison for the department.
This is not an exhaustive statement of duties, responsibilities, or requirements. Employees will be required to perform any job, with related instruction given by their supervisor, subject to reasonable accommodation.
QualificationsAll job qualifications listed indicate the minimum level necessary to perform this job proficiently.
LEVEL OF EDUCATION
Preferred: AA Degree
TECHNICAL REQUIREMENTS
Required: Minimum 60 wpm keyboarding/typing speed Advanced Microsoft Word, Excel, PowerPoint and Outlook skills
YEARS OF RELATED WORK EXPERIENCE
Required: 5 + years related experience
Cottage Health is a leading acute care hospital system, located on the central coast of California, widely known for our superior patient care, innovation, medical research and education. Our health system operates primarily in Santa Barbara, CA, since 1888, and consists of three acute care hospitals, a Rehabilitation Hospital, multiple clinics and a multi-site Urgent Care system. Our mission is to serve the central coast communities with excellence, integrity, and compassion. Every day we touch thousands of lives in many different ways, resolute in our mission to put patients first. We take pride in helping our patients get back to living their lives - in the places they love.
*Pay for non-physician positions is determined based on related years of experience and internal equity. Eligible employees may also receive additional forms of compensation, including shift differentials, on-call pay, incentive pay, and bonus opportunities, where applicable. Manager and above positions may participate in Cottage Health’s annual management incentive program. Physician compensation is determined based upon specialty and may include bonus potential. For more information on our comprehensive Total Rewards offerings, please visit https://cottagehealth.org/careers/total-rewards.
If you're already a Cottage Health employee, please apply on this link only.
Cottage Health Santa Barbara, California, USA Office
2320 Bath St #113, Santa Barbara, CA , United States, 93105
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